HomeMy WebLinkAboutAgenda - 2/7/2023 Clay County Utility Authority
Regular Meeting-Board Room
February 7,2023—2:00 P.M.
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Lebesch
3. Roll Call—Loudermilk
4. Approval of Minutes—Davis
a. Board of Supervisors Audit/Finance Committee Meeting, January 17, 2023
b. Board of Supervisors Regular Meeting,January 17,2023
c. Board of Supervisors Workshop Session Tour, January 23, 2023
5. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling $3,884,368.73
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization
a. Ditch Witch GPR Units (3)
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Request for Renewal of Secondary Employment Agreement between Clay County
Sheriff's Office and Clay County Utility Authority
b. Proposed Professional Service Agreement with Proof+Geist, LLC
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 6 with Dewberry Engineers, Inc. to provide
Professional Services for Rehabilitation of four Wastewater Lift Stations
b. Proposed Supplemental Agreement No. 10 with CDM Smith, Inc. to provide preliminary
design and estimates of probable construction costs for implementation of electrical
improvements at the Pace Island and Fleming Oaks Water Treatment Plants
c. Approval of Financing Requests -None
d. Approval of Contract Usage -None
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement GC22/23-1 — Spring Park Elementary School "R" — 3530 County
Road 315 (School Board of Clay County, Florida) — 23.5 ERC's water, 23.5 ERC's
wastewater,23.5 ERC's AWS, 23.5 ERC's SJRWMD, 23.5 ERC's debt service - $15,414.13
(2) Developer Agreement KH22/23-5 — Water Service to 6364 Swarthmore Drive (Franklin &
Hungria Ceballos) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$6,266.18
(3) Developer Agreement KH22/23-6 — Water Service to the Duplex located at 442 & 444 SW
Naha Street (Matthew Clark Construction, LLC) — 1 ERC water, 1 ERC AWS, 1 ERC
SJRWMD, 1 ERC debt service- $4,871.57
Clay County Utility Authority Board of Supervisors
Agenda—February 7, 2023
Page Two
5. Approval of Consent Agenda Items—Davis (continued)
e. Approval of Developer Agreements,Warranty Deeds &Easements (continued)
(4) Developer Agreement KU22/23-24 — Water Service to 2592 Windwood Lane (Don Maines
& Carmen Pascual-Maines)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD- $5,621.60
(5) Developer Agreement KU22/23-26 — Chipotle Mexican Grill — 876 Blanding Blvd (876
Blanding, LLC.) — 4.5 ERC's water, 3.5 ERC's wastewater, 4.5 ERC's AWS, 4.5 ERC's
SJRWMD, 3.5 ERC's environmental impact, 3.5 ERC's debt service - $19,580.61
(6) Developer Agreement KU22/23-27—Wastewater Service to 730 Floyd Street(Home Legacy,
LLC)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service- $11,857.85
(7) Developer Agreement KU22/23-28 — Wastewater Service to 461 Creighton Road (Rae of
Hope, LLC) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$14,244.66
(8) Developer Agreement KU22/23-29 — Water Service to 461 Creighton Road (Rae of Hope,
LLC)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD- $15,895.50
(9) Developer Agreement KU22/23-30 — Wastewater Service to 721 Blanding Blvd (Southern
Bell Telephone and Telegraph Company)— 1 ERC wastewater, 1 ERC environmental impact,
1 ERC debt service - $3,961.00
(10) Developer Agreement MU22/23-6 — Water Service to Accessory Dwelling Unit located at
517 Fells Court (Lawrence Whiting, Jr., and Kelly Whiting)— 1 ERC water, 1 ERC AWS, 1
ERC SJRWMD, 1 ERC debt service - $5,687.23
(11) Developer Agreement SS22/23-4— Scrubbles Car Wash—3454 Royal Pines Drive (Scubbles
Oakleaf Plantation, LLC) — 16 ERC's water, 16 ERC's wastewater, 2 ERC's reclaimed, 16
ERC's AWS, 16 ERC's SJRWMD, 16 ERC's debt service - $70,976.30
(12) Grant of Easement — CCUA Peters Creek Water Reclaim Facility - Grantor - Clay County
Utility Authority to Clay Electric Cooperative
(13) Grant of Easement—4735 Pinegate Road- Grantor- Jason and Stacy Doss
6. Customer Account Adjustments—None
7. Business discussed at Committee meetings—None
8. Executive Director's Business—Johnston
a. December 2022 Financial Package
b. Proposed engagement of PFM Financial Advisors LLC to serve as financial advisor to provide
strategic consulting and assistance in the issuing of new money debt for upcoming capital projects
c. Proposed Master Subscription Agreement with Invoice Cloud, Inc., a cloud-based software platform
for payment processing services
d. Proposed Professional Service Agreement with Diversified Environmental Laboratories, Inc. for
Laboratory and Analytical Services
e. Proposed Supplemental Agreement No. 8 with BHA for the evaluation of security improvements for
the CCUA Administration Building Expansion Phase I
f. Proposed Supplemental Agreement No. 10 with Jones Edmunds&Associates, Inc. to provide
feasibility analysis and costing services for a new master lift station serving Clay County Fairgrounds
and adjoining service territory
g. Recommendation to uphold the policies and procedures of the Cross-Connection Control Policy as
adopted by the Authority for the property owners; Sansom - 210 Foxridge Drive and Moore - 2801
Stagecoach Drive
h. Lake Asbury Master Planning Area (LAMPA) Trunk Main Capital Cost Recovery Policy Workshop
on Thursday, February 16,2023, at 11:00 A.M.
i. Other
Clay County Utility Authority Board of Supervisors
Agenda—February 7, 2023
Page Three
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Davis
14. For Informational Purposes Only
a. Construction and Engineering Report
b. Sunshine Law—Public Meetings &Auditors
c. Hurricane Disaster Planning and Response Workshop
d. Board of Supervisors Email—January 18, 2023
e. Customer Compliment—February 2, 2023
f. ERC Summary for Board
g. USP Technologies—Notification of Price Increase for Odor Control at Ridaught Landing WRF
All items contained in No. 4 through No. 9 are subject to Board action