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Home My WebLink AboutCA CCSO Security Services FINAL U EXECUTIVE SUMMARY AGENDA ITEM: Request for Renewal of Secondary Employment Agreement (Agreement) between the Clay County Sheriff's Office(CCSO)and Clay County Utility Authority(CCUA) Date: February 2, 2023 BACKGROUND: The CCSO provides Off-Duty Deputy Sheriffs for various meetings and events at CCUA. These services are included in the Agreement. The most recent Agreement expired on December 31, 2022. However, the terms of the Agreement allow for the renewal of an additional one (1) year term, contingent upon mutual agreement of both parties. On January 27, 2023, CCSO expressed interest in renewing the co Agreement and provided the new Agreement which includes the following rate increases: c 0 a Pricing: 0 3 2022 Proposed for 2023 II Minimum Hourly Rate $38.00 $42.00 cc Holiday Hourly Rate $53.00 $57.00 Holiday Hourly Rate (Supervisor) $58.00 $61.00 RECOMMENDATION: Staff requests consent from the Board of Supervisors to renew the Secondary Employment Agreement for an additional one (1) year term and rate increases to ensure continued security coverage for CCUA meetings and events. ATTACHMENTS: 2023 Clay County Sheriff's Office Secondary Employment Agreement //DP(Author) //DP,AB (Review) //JW(Final) J ov„,„coUNTY CLAY COUNTY SHERIFF'S OFFICE SHERIFFS OFFICE CLAY COUNTY, FLORIDA SHERIFF'S OFFICE % SECONDARY EMPLOYMENT \/ ► AGREEMENT AGREEMENT The following is an agreement between the Clay County Sheriff's Office and Clay County Utility Authority (Individual or Business Name) This agreement governs the hiring of off-duty deputy sheriffs by a private individual, organization, or company (hereinafter "secondary employer"). It is agreed that any actions taken by a deputy sheriff engaged in secondary employment will be consistent with Florida Statutes Section 30.2905 and CCSO General Orders and Standard Operating Procedures. Staffing levels will be determined by the CCSO Secondary Employment Specialist to ensure the safety of the public, and the deputy(s) assigned. WORKER'S COMPENSATION The secondary employer is NOT required to provide worker's compensation coverage for a deputy sheriff engaging in secondary employment as such coverage is provided by Clay County Board of County Commissioners. to INDEMNIFICATION It is understood and agreed that liability coverage is the responsibility of the secondary employer up to the point that a deputy sheriff engages in enforcement of a county ordinance or state law. The secondary employer agrees to protect, defend, indemnify, and hold harmless the Clay County Sheriff's Office from any and all third-party claims, liability, losses, or cause of action which may arise from any actions or omissions of the deputy sheriff while acting solely in their capacity as an employee of the secondary employer. BILLING AND PAYMENT The secondary employer will pay each deputy sheriff providing services directly at the minimum rate of $42.00 per hour. The rate for holidays observed by the Sheriff's Office will be a minimum of $57.00 per hour and $61.00 per hour for the supervisor. This does not preclude the secondary employer from paying a higher rate to attract deputies to provide the desired service. Holidays observed by the Sheriff's Office in 2023 are as follows: Holiday Date Observed by Sheriff's Office New Year's Day January 2 Martin Luther King, Jr., Day January 16 President's Day February 20 Memorial Day May 29 Juneteenth June 19 Independence Day July 4 1 of 3 CLAY COUNTY SHERIFF'S OFFICE SHERIFFS OFFICE CLAY COUNTY, FLORIDA SHERIFF'S OFFICE ` %. SECONDARY EMPLOYMENT40; AGREEMENT Labor Day September 4 Veteran's Day November 11 Thanksgiving Day and Day after November 23 and November 24 Christmas Eve and Christmas Day December 24 and December 25 The minimum number of hours for which services can be contracted for is three (3) hours. If not paid at the time of the detail, deputies shall be paid within 15 days from the date services were provided. If deputies are not paid within this timeframe, a late fee of $25.00 per deputy, will be accrued monthly until payment is made in full. When secondary employment assignment requires more than five (5) deputies, the sixth deputy will be a supervisor at the rank of sergeant or above. Assignments requiring more than 15 deputies will require an additional supervisor be assigned. The secondary employer will pay for the services of the supervisor at the rate of $46.00 per hour. In the event that a supervisor is not available, an acting supervisory deputy may be designated by the Secondary Employment Specialist. When Clay County Sheriff's Office deputies are assigned to work secondary employment alongside other law enforcement personnel, the Clay County Sheriff's Office deputy's rate of pay will be commensurate with the highest rate of pay of other law enforcement employees of the same rank. Example: If Florida Highway Patrol is working at $65.00 per hour and Clay County Sheriff's Office to deputies are working at $42.00 per hour, The Clay County Sheriff's Office deputies will be paid at the higher rate of Florida Highway Patrol at $65.00 per hour. Larger scale events may require an Incident Commander at the rank of Lieutenant or higher. The need for an Incident Commander will be determined by the Chief of Narcotics and Special Operations or higher authority. Incident Commanders will be paid at a rate equal to their regular rate of pay at time and a half. The secondary employer will pay Clay County Sheriff's Office an administrative fee of $5.00 per hour, per deputy. Secondary Employment jobs that require additional equipment, specialized vehicles, or resources (i.e., Marine Unit, Traffic Section etc.) an additional fee per hour may be charged to the employer to cover the additional cost(s). A secondary employer will also be required to pay a scheduling fee either per event, or per month depending on the particular assignment. This fee will be paid to the Clay County Sheriff's Office Finance Division, or directly to the scheduling employee, and is based on the total number of man hours scheduled per month as outlined below. Hours Scheduled Scheduling Fee Up to 15 $35.00 16 to 25 $85.00 26 to 50 $110.00 51 to 75 $135.00 76 to150 $260.00 151 to 699 $385.00 700 + $510.00 Non-permanent jobs (take less than three (3) days to complete, not on a continuing schedule and not scheduled more than three times a year) will be $25.00 per event. 2 of 3 CLAY COUNTY SHERIFF'S OFFICE SHERIFFS OFFICE CLAY COUNTY, FLORIDA SHERIFF'SOFFICE SECONDARY EMPLOYMENT , , is AGREEMENT F The Clay County Sheriff's Office reserves the right to request fees be paid in advance, put the secondary employer on a cash only basis, or discontinue service until the account is up to date. Secondary Employment rates, fees, and exceptions based on the nature of the work assigned, duration of the assignment, or other factors can only be authorized by the Sheriff or her designee. The Clay County Sheriff's Office Fiscal Section will invoice the secondary employer directly for the scheduling and administrative fees. The secondary employer will have 15 days from invoice date to remit payment. The checks should be made payable to the Clay County Sheriff's Office and directed to the Fiscal Section. A fee will be charged for all returned checks per Florida Statute 832.08: 1. $25.00, if the face value does not exceed $50.00 2. $30.00, if the face value is more than $50.00 not to exceed $300.00. 3. $40.00, if the face value is more than $300.00. CANCELLATION OF SERVICES The secondary employer agrees that 24 business hours' (0800-1700) notice is required to cancel requested services. Services cancelled less than 24 business hours in advance will require a payment for three (3) hour's salary plus administrative costs. Notice maybe provided by contacting the assigned scheduler for this detail. to DUTIES TO BE PERFORMED Deputies hired to work secondary employment are bound to the policies and procedures of the Clay County Sheriff's Office and are obligated to enforce state statutes and ordinances of Clay County. TERMS OF AGREEEMENT Secondary Employment is a service provided by the Clay County Sheriff's Office, and is intended to augment existing sheriff's office manpower, by providing requesting members of the public with additional resources. As such, secondary employment is not considered a primary function of the sheriff's office, and thus it cannot guarantee the fulfillment of all secondary employment requests, nor will it be obligated to provide a deputy if one is not available to work. In addition, the sheriff's office reserves the right to refuse or discontinue off-duty services for any secondary employment assignment that is deemed to be in conflict with the best interests of the Clay County Sheriff's Office. This agreement shall be in effect from January 1, 2023 through December 31, 2023. Signature of Secondary Employment Owner/Authorized Agent Date and Time Signature Sheriff or Sheriff's Designee Date and Time 3 of 3