HomeMy WebLinkAboutCA ES FINAL Dewberry rehab 4 LSs EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Supplemental Agreement(SA)No. 6 with Dewberry Engineers,Inc. (Dewberry)to the Civil and
Environmental Engineering Professional Services Agreement 2018/2019 RFQ No. 3, to provide
Professional Engineering Services for rehabilitation of four (4) CCUA wastewater lift stations (Numbers
11,41, 51 & 69).
Date: February 2,2023
BACKGROUND:
CCUA staff requests approval of SA No. 6 with Dewberry to provide professional services for the
preliminary design services for the rehabilitation of four(4) CCUA wastewater lift stations.
CCUA staff conducted an evaluation of all the CCUA wastewater lift stations in 2021. The evaluation
provided a ranked listing (based on age, exiting condition, risk & consequence of failure) of lift stations
that would require rehabilitation. Based on this ranking, staff placed several lift stations on the approved
03
Capital Improvement Program(CIP) for the needed upgrades.
a) At the request of CCUA staff,Dewberry prepared the attached SA No. 6,that includes the services required
a
ns to provide 30 percent(30%)design level plans and estimates of the construction costs for the rehabilitation
.
c of four(4)CCUA wastewater lift stations.Results of the evaluation and the 30%design level plans will be
w utilized to develop an updated estimate of probable construction costs.
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CCUA will receive the 30% design level plans and construction cost estimates within 4 months from the
notice to proceed date. Once staff is equipped with the updated construction costs, provided by this
authorization, staff will amend the supplemental agreement to provide final design and construction phase
services for the recommended improvements.
BUDGET:
The budget for this project was approved in the FY 23 Capital Improvement Program (CIP). Updated
construction cost estimates will be provided at the 30%design level and subsequent design milestones.
CCNA:
CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The anticipated
cost of development and management of the Master Plan is expected not to exceed $4 million. Staff
negotiated the Supplemental Agreement in compliance with F.S. s. 287.055. Staff and the consultant
negotiated the scope and fee for the professional services at a compensation which CCUA determines is
fair, competitive, and reasonable.
RECOMMENDATION:
Staff respectfully recommends the Board of Supervisors approval of the attached Supplemental Agreement
No. 6 with Dewberry Engineers, Inc. for professional services for the development of 30% design level
plans and construction cost estimates for the rehabilitation of four (4) CCUA wastewater lift stations
(Numbers 11,41, 51 &69)for the lump sum amount of$158,092.80.
ATTACHMENTS:
Supplemental Agreement No. 6
Dewberry Engineers, Inc. Scope&Fee Proposal dated January 31,2023
//JP (Author)
//AA(Review)
//PS (Final)
Supplemental Agreement No. 6 to Professional Engineering Services Agreement
18/19 No. 3 to provide Professional Engineering to provide Professional Engineering Services for
rehabilitation of four(4) CCUA wastewater lift stations (Numbers 11, 41, 51 & 69).
CCUA Project No. 2023-018
Engineer: Robert Beltran, P.E. Owner: Clay County
Dewberry Engineers, Inc. Utility Authority
3616 Harden Blvd. #110
Lakeland, FL 33803
Date: February 7, 2023
Item: Description of Services:
Provide professional engineering services as
requested and identified in the attached scope of
services and fee proposal.
Task 1 Project Management $21,441.18
Task 2 Support Services $62,322.96
Task 3 Preliminary Design Documents $.74,328.66
Total Lump Sum Price Not to Exceed Without Prior Authorization $158,092.80
The Contract time shall commence on February 7, 2023. This document, along with the Scope and Fee
Proposal, shall become an amendment to the Professional Engineering Services Agreement and all
provisions of the Agreement will apply hereto.
Accepted by: Date:
Engineer:
Robert Beltran, P.E.
Dewberry Engineers, Inc.
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
;:Sa± Dewberry Engineers Inc. 863.345.0838
�';'% Dewberry® 1479 Town Center Drive,Suite D214 www.dewberry.com
Lakeland,FL 33803-7974
Scope of services
Lift Station Rehabilitation — 30% Design
January 31, 2023
A. Project Background and Description
Dewberry Engineers, Inc. (CONSULTANT) was requested by Clay County Utility Authority
(AUTHORITY) to provide design and construction services for the rehabilitation of four (4)
existing lift stations in the AUTHORITY's wastewater service areas. The lift stations to be
rehabilitated are as follows:
1. Lift Station 11 (Meadowbrook 2): This station is a duplex 7.5-Hp, 3-phase, 230-volt
submersible station. The improvements include site improvement to install emergency
pump bypass piping; a slab on-grade around the 6-foot diameter wet well; installation of
a demarcation box; and upgraded electrical panel and site lighting. The station is located
in an easement on a private parking lot at the southwest corner of Blanding Boulevard
and Lester Drive, (parcel 011072-000-00). It is anticipated that the AUTHORITY will
obtain a permanent access and maintenance easement to allow construction and future
access/maintenance of the station.
to 2. Lift Station 41: This station is duplex 15-Hp, 3-phase, 240-volt submersible station. The
improvements include installation of emergency pump bypass piping; installation of a
slab on-grade around the wet well; installation of a demarcation box; and upgraded
electrical panel and site lighting. The station is located at the end of Sylvan Glen Run on
AUTHORITY-owned parcel 015195-001-37.
3. Lift Station 51: This station is a duplex 20-Hp, 3-phase, 230-volt submersible station.
The improvements include installation of emergency pump bypass piping; installation of
a slab on-grade around the wet well; installation of a demarcation box; and upgraded
electrical panel and site lighting. The station is located on property owned by the School
Board of Clay County (Doctors Inlet Elementary School), parcel 008295-000-00. The lift
station and force main do not currently have an easement. It is anticipated the work will
include obtaining a permanent easement for access and maintenance of the lift station
and a temporary construction easement for the construction activity. The station address
is 2635 CR 220, 32068.
4. Lift Station 69: The station is a duplex 5 Hp, single phase, 230-volt submersible station.
The improvements include installation of emergency pump bypass piping; installation of
a slab on-grade around the wet well; installation of a demarcation box; and upgraded
electrical panel and site lighting. The station is located on a 25-foot by 25-foot easement
adjacent to the right of way on private parcel 020916-001-01. The station address is
1430-1 Pawnee Street, 32065.
The intent is to upgrade the stations to meet the AUTHORITY's current pumping station
standards for construction. An exception will be LS 11, which will retain a below-grade valve
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vault due to the limited access and other site constraints. A summary of the rehabilitation
required for each lift station is provided in the table below. No additional pumping capacity is
required for any of the stations. New submersible pumps will retain the same pumping flow and
pressure requirements as the existing pumps.
Rehabilitation Requirement LS ii LS 41 LS 51 LS 69
New submersible pumps, motors, discharge piping and ✓ ✓ ✓ ✓
rail system
Lining/coating system of existing wet well ✓ ✓ ✓ ✓
New concrete on-grade slab around wet well with ✓ ✓ ✓
access hatch and fall protection
New wet well on-grade slab & valve pit with traffic rated ✓
access hatches and fall protection.
New above grade piping and valves ✓ ✓ ✓
Connections of new piping to existing force main ✓ ✓ ✓ ✓
to New demarcation box and control panel with new ✓ ✓ ✓ ✓
electrical and l&C components.
New site lighting V ✓ V ✓
New site fencing and gate access V ✓ V ✓
Bypass Pumping ✓ ✓ ✓ ✓
CONSULTANT shall prepare a 30% design and construction cost opinion for all lift stations. A
subsequent task authorization will complete the design, bidding and construction services.
Because the existing stations are being upgraded with no change in capacity, the work is
considered a maintenance activity and therefore it is assumed that no Florida Department of
Environmental Protection (FDEP) permit is required.
CONSULTANT shall provide professional engineering services for the 30% design, as outlined
in the scope of services.
B. Scope of Services
Upon authorization to proceed from the AUTHORITY, the CONSULTANT will provide the
following identified services. This authorization shall be in full force and effect until the
CONSULTANT completes all services as described in the CONSULTANT Supplemental
Agreement and any subsequent modifications thereof.
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PHASE 100 — PROJECT MANAGEMENT
Task 101 — Project Management
This task consists of overall management of the Project including contract administration;
budget management; invoicing; monthly status reports; project scheduling; and coordination
with the AUTHORITY and CONSULTANT's sub-consultants. The project management is based
on the schedule provided in Item D of this scope and assumes a total project duration of 4
months for preliminary activities and 30 percent design.
Task 102 — Meetings
The CONSULTANT will attend meetings as tabulated below with the AUTHORITY. Other
specific meetings are included in the tasks described in this scope of services. The
CONSULTANT will prepare a meeting agenda and meeting minutes for the kick-off and 30%
design review meetings. Meeting minutes shall be distributed within seven working days of the
date of the meeting.
1. Kick-off Meeting: The CONSULTANT's project manager and senior design engineer
will attend this meeting in-person; the electrical/I&C engineer will attend virtually via
to
Teams.
2. Monthly Progress Meetings: Following the Kick-off Meeting, there will be four (4)
monthly progress meetings. The scope assumes the CONSULTANT's senior design
engineer will attend four (4) meetings in-person. The CONSULTANT's project
manager will attend all four meetings via Teams. The CONSULTANT's
electrical/instrumentation engineer will attend one virtual meeting, as determined by
the senior design engineer, via Teams.
3. Site Visits: Two (2) days of site visits to evaluate existing conditions at the four
facilities will include CONSULTANT's senior design engineer, designer, and
electrical/I&C engineer.
4. Meeting with School Board of Clay County and/or Doctors Inlet Elementary School
administration to discuss permanent and temporary construction easement
requirements and coordination of construction activities with school schedule. This
meeting will be attended in-person by the CONSULTANT's project manager.
5. 30% Preliminary Design Review: The 30% preliminary review meeting will be held
virtually via Teams and include CONSULTANT's project manager, senior design
engineer and electrical/I&C engineer.
PHASE 200 —SUPPORT SERVICES
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Task 201 — Land Surveying Services
1. Lift Station 11
a. Survey: Provide site survey of existing lift station, including stakeout and marking of
existing easement associated with the lift station and existing features within the
easement. The topographic survey will include, but not limited to: roads; sidewalks;
drainage structures; swales/ditches; above ground indicators of utilities; mail boxes;
street signs; trees; etc. The Vertical Datum NAVD88 will be used. Subsurface Utility
Engineering (Utility Designation), Level "B" will be performed. The underground utilities
within the project limits will be located using 811 Design Ticket information. GPR scans
at several locations will be performed to determine if there are any additional
underground utilities within the project limits. Designation flags will contain detailed
information on utilities such as type of facility, size, material, if known. This information
will be included in the information collected during the survey process. Efforts will be
performed in accordance with Section 472.027, Florida Statutes Underground Facility
Damage Prevention and Safety Act, Chapter 556, Florida Statutes. All work shall
conform to ASCE C-1 38 -02 utilizing quality level B.
b. Easement: Provide legal description and sketch for access and maintenance easement
for use by AUTHORITY in negotiating and obtaining easement.
to 2. Lift Station 41
a. Survey: Provide site survey of existing lift station and features within the CCUA site
property, as described for LS 11.
3. Lift Station 51
a. Survey: Provide site survey of existing lift station and adjacent school property as
described for LS 11 (1a), including stakeout and marking of proposed permanent and
temporary construction easements to show School Board of Clay County the easements
requested.
b. Easements: Provide legal description and sketch for permanent and temporary
construction easements on school property for use by AUTHORITY in negotiating and
obtaining easements.
4. Lift Station 69
a. Survey: Provide site survey of existing lift station and features within the easement on
which the lift station is located as described for LS 11 (1a). Stakeout the existing
easement associated with the existing 8-inch gravity sewer main that abuts the lift
station easement for possible use as a construction staging area or for bypass pumping.
This scope provides an allowance of five (5) Vacuum Test Holes (Soft Dig Holes or VVHs), to
determine the horizontal and vertical location of any existing underground utility lines at the
locations. If needed, a detailed report utilizing a subsurface utility form will be provided
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describing the utilities and detailed information as to the size, type, material, owner (if known)
and the depth from an iron pin marking the utility location at the surface. All efforts will be
performed in accordance with the Underground Facility Damage Prevention and Safety Act,
Chapter 556, Florida Statutes. All work shall conform to Cl/ASCE 38 -02 utilizing Quality Level A.
Task 202 — Data Collection and Evaluation
The CONSULTANT shall request from the AUTHORITY information required for the project that
may be available from the AUTHORITY.
CONSULTANT shall make a utility locate request through Sunshine State One Call (811) to
determine the utilities located in the project area, which may include Clay Electric Coop, AT&T,
Verizon, TECO, Clay County or others. Once the utility providers are determined,
CONSULTANT shall request as-built information via certified mail, return receipt requested and
provide this information on the project plans as required.
CONSULTANT shall organize and maintain this project information.
PHASE 300 — PRELIMINARY DESIGN DOCUMENTS
to Task 301 — 30% Design Drawings and EOPCC
CONSULTANT will prepare and submit 30% design documents, consisting of the following:
1. Design drawings scale in PDF format. These drawings shall be prepared as 22-inch
by 34-inch full-sized drawings that can be printed on 11-inch by 17-inch paper to
scale.
2. Preliminary engineer's opinion of probable construction cost (EOPCC) in electronic
PDF format.
The anticipated sheets are listed in Attachment A-2.
Task 302 — 30% Preliminary Design Report
CONSULTANT will prepare and submit a Preliminary Design Report that includes the results of
the preliminary activities, the preliminary design documents and EOPCC of Task 301. This
report shall be provided in signed and sealed PDF format.
C. Deliverables
The CONSULTANT shall prepare and submit to the AUTHORITY, including electronic format
when applicable, deliverables as identified in the tasks of this scope of services.
is Dewberry.
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D. Schedule
The CONSULTANT will proceed with the services identified herein immediately upon receipt of
an executed copy of this Consultant Purchase Order and a formal Notice-to-Proceed (NTP)
from the AUTHORITY. A preliminary version of the Project schedule in Microsoft Project is
included as Attachment A-3.
E. Compensation
This AGREEMENT establishes a lump sum cost of$158,092.80. Compensation for the services
performed under this Agreement shall include all personnel services, any reimbursable
expenses, which may include, but are not necessarily limited to, such items as reproduction,
travel, communication expenses, and postage and shipping. Attachment A-1 shows the
breakdown by task.
F. The AUTHORITY's Responsibilities
The AUTHORITY will provide the following information for the CONSULTANT and/or perform
the following services related to the Project:
to • Allow CONSULTANT scheduled access to the project site.
• Provide one representative from the AUTHORITY to coordinate, schedule, and receive
comments/information related to this project.
• The AUTHORITY will furnish the CONSULTANT with readily available data pertinent to
the CONSULTANT's services.
All documents and data provided by the AUTHORITY shall be provided in digital format (e.g.,
PDF, database files, spreadsheet, etc.) to the greatest extent feasible and practical.
G. Services Not Included
Service not specifically described in the tasks above are not included.
H. Assumptions
The Scope of Services and compensation arrangement outlined in this Consultant Purchase
Order are based on the following assumptions:
1. The existing service characteristics (voltage and phase) of the stations will not be
changed.
2. The existing generators at the sites will be retained in service.
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3. Radio surveys are not included. Design of security systems, telephone systems, video
systems or intercom systems are not included.
4. The existing SCADA system will be retained in service.
to
Dewberry
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Attachment A-1
Clay County Utility Authority
Lift Station Rehabilitation-30%Design
Dewberry Engineers,Inc.
January 31,2023
Dewberry Staff Total Subs Total Direct Costs Grand Total
Quality Control Deputy Project Senior Technical Senior Technical Senior Technical Graduate Wikeva Eng.
Principal Sr Prj Man Officer Manager Professional IV Professional III Professional II Professional I Engineer Des/CADD Mgr. Admin Professional Total Hours Total Dewberry DRMP(Survey) EMI(Electrical/I&C) (Structural) Total Subs Dewberry&Subs
Phase/Task Task Description $ 285.04 $ 272.18 $ 223.55 $ 197.90 $ 200.00 $ 135.23 $ 120.00 $ 101.48 $ 98.00 $ 90.00 $ 80.00
Task 100 Project Management - aft EINE = MEM My MI - $ - - $ 20,641.18 $ 800.00 $ 21,441.18
Task 101 Project Management 4 4 0 12 0 0 0 0 0 0 12 32 $ 5,563.68 $ - $ - $ - $ - $ - $ - $ 5,563.68 $ -
Task 102 Meetings 0 24 0 0 0 50 0 16 0 0 2 92 $ 15,077.50 $ - $ - $ - $ - $ - $ - 1$ 15,077.50 $ 800.00
p
Task 200 Support Services 0 4 0 8 0 24 0 24 0 16 16 92 $ 11,072.96 $ 50,950.00 $ - $ - $ - $ - $ 50,950.00 I $ 62,022.96 $ 300.00 $ 62,322.96
Task 201 Land Surveying Services 0 2 0 8 0 16 0 0 0 0 8 34 $ 4,931.24 $ 47,950.00 $ - $ - $ - $ - $ 47,950.00 $ 52,881.24 $ 200.00
Task 201(SUE) SUE Allowance(5) 0 0 0 0 0 0 0 0 0 0 0 0 $ - $ 3,000.00 $ - $ - $ - $ - $ 3,000.00 $ 3,000.00 $ -
Task 202 Data Collection and Evaluation 0 2 0 0 0 8 0 24 0 16 8 58 $ 6,141.72 $ - $ - $ - $ - $ - $ - $ 6,141.72 $ 100.00
Task300 Preliminary.Design Documents 2 42 0 0 0 102 0 197 0 186 0 529 $ 62,526.66 $ - $ 11,702.00 $ - $ - $ - $ 11,702.00 $ 74,228.66 $ 100.00 $ 74,328.66
Task 301 30%Design Drawings and EOPCC 1 26 0 0 0 54 0 117 0 186 0 384 $ 43,277.30 $ - $ 11,702.00 $ - $ - $ - $ 11,702.00 $ 54,979.30 $ -
Task 302 Preliminary Design Report 1 16 0 0 0 48 0 80 0 0 0 145 $ 19,249.36 $ - $ - $ - $ - $ - $ - $ 19,249.36 $ 100.00
Basic Services 6 74 0 20 0 176 0 237 0 202 30 745 $ 94,240.80 $ 50,950.00 $ 11,702.00 $ - $ - $ - $ 62,652.00 $ 156,892.80 $ 1,200.00 $ 158,092.80
Grand Total $ 158,092.80
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Attachment A-2
LIFT STATION REHABILITATION
List of Drawings
Description
GENERAL DRAWINGS
LS Site Plan - I
LS Site Plan - II
LS Site Plan - III
LS Site Plan - IV
CIVIL DRAWINGS
LS Demolition Plan and Section - I
LS Demolition Plan and Section - II
LS Demolition Plan and Section - Ill
LS Demolition Plan and Section - IV
LS Construction Plan - I
LS Construction Plan - II
LS Construction Plan - Ill
LS Construction Plan - IV
ELECTRICAL/INSTRUMENTATION DRAWINGS
la Site Plan 1
Site Plan 2
Power Risers
Pump Station 11 and 41 Plans
Pumps Station 51 & 69 Plans
Control Diagrams
ATTACHMENT A-3
ID Task Task Name Duration Start Finish Predecessors I4th Quarter 1st Quarter 2nd Quarter 3rd Quarter
0 Mode Oct 1 Nov Dec Jan Feb Mar Apr May Jun Jul
1 It Notice to Proceed 1 day Wed 2/1/23 Wed 2/1/23 II
2 Design, Bidding, 88 days Thu 2/9/23 Mon I �I
Construction 6/12/23
3 mr
i Kickoff Meeting 1 day Thu 2/9/23 Thu 2/9/23 1FS+5 days
4 mr
i Survey 32 days Fri 2/10/23 Mon 3/27/23 3
5 mr
i Site Visits 2 days Fri 2/10/23 Mon 2/13/23 3
6 mr
i 30% Design 66 days Fri 2/10/23 Fri 5/12/23 3
7 mr
i 30% Design 1 day Mon Mon 6FS+10 days
Review Mtg. 5/29/23 5/29/23
8 a1" Final 30% Design 10 days Tue 5/30/23 Mon 6/12/237 +ILI
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Task Project Summary 0 0 Manual Task I I Start-only C Deadline
Project: Lift Station Rehab_30 p Split ................. Inactive Task Duration-only Finish-only ] Progress
Date:Tue 1/31/23 Milestone ♦ Inactive Milestone Manual Summary Rollup - External Tasks Manual Progress
Summary II Inactive Summary Manual Summary II External Milestone ♦
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