HomeMy WebLinkAboutEDB BoS Document Final - Jones Edmunds SA 10 EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Supplemental Agreement No. 10 to the Civil and Environmental Engineering Professional
Services Agreement 2018/2019 RFQ No. 3 for Jones Edmunds & Associates, Inc., to provide
feasibility analysis and costing services for a new master lift station serving Clay County Fairgrounds
and adjoining service territory.
Date: February 2, 2023
BACKGROUND:
CCUA's Service Availability department received preliminary plans for proposed improvements to
the Clay County Fairgrounds water distribution and wastewater collection systems. The
improvements include abandonment of the septic system and construction of a gravity collection
system and lift station to convey flow to CCUA's manifold forcemain transmission and treatment
system. During plan review the County and CCUA began exploring the potential of CCUA owning
and maintaining the new lift station. Based upon discussions with Clay County staff, both mutually
agreed that analysis of a larger project to better serve the County Fairgrounds and surrounding area
is necessary to accomplish this objective. Staff requests to engage Jones Edmunds and Associates to
CO evaluate a new master lift station project serving the Fairgrounds and surrounding area.
c
°' Staff requested the attached Scope and Fee proposal from Jones Edmunds & Associates, Inc. to
o perform a feasibility and costing analysis.The anticipated result of this work will be recommendations
for placement of the station to maximize value and an opinion of probable construction cost for the
c preferred layout. For a fee of$5,727.00, Jones Edmunds can provide these deliverables within three
r (3) weeks of receiving a notice to proceed. If found to be mutually agreeable, the results of this
analysis will be used to confirm terms of an interlocal agreement between Clay County and CCUA.
CCUA would then proceeed with design prior to June 2023. Anticipated construction of this project
would not begin until May 2024, following the 2024 fair. Staff anticipates construction would be
completed by January 2025.
BUDGET:
This project was not anticipated when the capital improvement program projects and budgets were
established for fiscal year 2022/2023. Staff is establishing an initial project budget of$100,000 for
this feasibility study and initial design efforts. The initial budget funds for this effort will be
transferred from the CIP contingency for this fiscal year. Staff will update the CIP budgets based on
the initial efforts for review and approval during the regular budget review process.
CCNA:
CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The anticipated cost
of the study do not exceed$500,000.00. Staff negotiated the Supplemental Agreement in compliance with F.S.
s.287.055. Staff and the consultant negotiated the scope and fee for the professional services at a compensation
which CCUA determines is fair, competitive, and reasonable.
RECOMMENDATION:
Staff respectfully recommends approval of Supplemental Agreement No. 10 with Jones Edmunds and
Associated, Inc., for consulting services to study the feasibility of a new master lift station serving
the County Fairgrounds and surrounding area.
ATTACHMENTS:
Supplemental Agreement No. 10
Scope and Fee Proposal
Supplemental Agreement No 10 to Professional Services Agreement 2018/2019 RFQ No. 3 with
Jones Edmunds and Associates, Inc., for Professional Services for Analysis and Costing Services
for a new Master Pump Station
CCUA Project No. 2023-020
Engineer: Brian Icerman, PE, ENV SP Owner: Clay County
Jones Edmunds and Associates, Inc. Utility Authority
730 NE Waldo Rd.
Gainesville, FL 32641
Date: August 16, 2022
Item: Description of Services:
Provide professional engineering services as
requested and identified in the attached scope of
services and fee proposal.
Task 1 Feasibility Review $5,727.00
0
Total Lump Sum Price Not to Exceed Without Prior Authorization $5,727.00
The Contract time shall commence on February 8, 2023. This document, along with the Scope and Fee
Proposal, shall become an amendment to the Professional Engineering Services Agreement and all
provisions of the Agreement will apply hereto.
Accepted by: Date:
Consultant:
Stanley F. Ferriera, Jr., PE
President& CEO
Jones Edmunds and Associates, Inc.
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
Jon esEdm un ds,
Integrity • Knowledge • Service
February 1, 2023
Darrell Damrow, PE
Sr. Service Availability Engineer
Clay County Utility Authority (CCUA)
3176 Old Jennings Road
Middleburg, FL 32068
RE: Clay County Fair Grounds Pump Station Feasibility Review
Scope of Services and Fee Schedule
Jones Edmunds Opportunity No.: 95696-034-23
Dear Mr. Damrow:
Clay County Utility Authority is investigating the possibility of constructing a master pump
station to serve the Clay County Fair Grounds and surrounding area. We understand that
you are seeking an engineering consultant to review the feasibility of the proposed project,
including an engineer's estimate of probable construction costs.
to We understand that CCUA will use the output of this phase of work as a basis for potentially
entering an interlocal agreement with Clay County. If CCUA and the County agree to
proceed, CCUA plans to engage Jones Edmunds on sequential phases to complete design of
the system, bidding services, and services during construction. That additional work will be
scoped at a later time.
Jones Edmunds appreciates the opportunity to be your engineering partner on this
important project.
SCOPE OF SERVICES
CCUA provided Jones Edmunds with a conceptual layout. They also provided:
■ Existing sewer transmission system layout,
■ Existing water mains,
■ Proposed development ERCs surrounding the Fair Grounds,
■ Proposed roadway improvements on Springbank Road,
■ Previously designed improvements to existing pump station 162 on site.
The proposed improvements include:
■ Abandoning pump station 162,
■ Constructing a new pump station in the vicinity of the Fair Grounds which allows for
maximum future connections and is economically prudent,
800.237.1053 1 JONESEDMUNDS.COM
Darrell Damrow, PE
February 1, 2023
Page 2
■ Constructing a new gravity sewer system connecting pump station 162 to the new pump
station including stub outs for future connections for anticipated improvements and
developments,
■ Constructing a new force main to connect to the existing CCUA system on SR16 (note: a
new 16-inch force main on Springbank Road may be constructed by others creating a
closer connection point).
TASK 1 - FEASIBILITY REVIEW
Gravity System Review
Jones Edmunds will evaluate the elevations at the Clay County Fair Grounds and the
proposed development sites adjacent to the Fair Grounds to estimate gravity system
elevations. We will use readily available LiDAR elevations to expedite this review. For the
purposes of our review, we assume all gravity sewers will be 8-inches and no deviations
from minimum slope standards are allowed.
Pump Station Review
Jones Edmunds will review the proposed pump station location to confirm the site is suitable
for a CCUA standard pump station. We will estimate the wet well depth based on the gravity
to system review described above. We understand that CCUA requires a wet well depth of no
more than 30-feet.
Overall Layout Review
Jones Edmunds will review the proposed layout and provide recommendations for more
efficient layouts if our analysis identifies those. Additionally, we will meet with CCUA
(virtually) to review the findings of our reviews. If we propose changes to the initial layout
provided to Jones Edmunds, we will use the review meeting to mutually agree on a final
layout.
Engineers Opinion of Probable Construction Costs (EOPCC)
Jones Edmunds will provide an EOPCC based on the final layout. We will use our
understanding of CCUA bid history and the local construction market to complete the EOPCC
at a Capital Improvement Plan budgetary level. The EOPCC will be an Association for the
Advancement of Cost Engineering International's Cost Estimate Classification System class 4
estimate. The anticipated accuracy range of a class 4 EOPCC is +50% to -30%.
Deliverables
Jones Edmunds will provide a project description that includes quantitative estimates
developed during the feasibility review. We will provide CCUA with the EOPCC detailed
breakdown. Additionally, we will provide CCUA with any GIS maps generated during the
review or presented at the review meeting.
Darrell Damrow, PE
February 1, 2023
Page 3
SCHEDULE AND COMPENSATION
Jones Edmunds proposes to complete this scope of services for a lump-sum fee of $5,727
and complete this assignment within 3 weeks of NTP.
PROPOSAL CLARIFICATIONS/EXCLUSIONS
■ Field Data collection and design services are excluded.
■ Engineering calculations completed during this review will be based on best available
data and we anticipate exact elevations and lengths will change when finalized with site
specific data.
■ EOPCCs are based on 2023 dollars. EOPCC unit costs are based on current market
conditions and anticipated market changes based long-term market trends. Significant
changes in market prices can occur due to supply chain challenges and material price
inflation.
If you have any questions or comments, please contact me at (904) 708-9254 or via email
at bicerman@jonesedmunds.com.
Sincerely,
to
Brian Icerman, PE, ENV SP
Senior Vice President
Project Name: Fair Ground Pump Station Feasibility
si Opportunity
ym95696-034-23runit Number: 95D
Utility Authority
JonesEdmund
Staffing Plan
Project Officer Senior Engineer Engineer Engineer Sr Constrution Sr.Admin
Intern Admin Assistant
Contract Billing Rate
$268.92 I $219.62 I $130.63 I $104.69 I $152.08 I $88.89
Task No. Task Name Hours Labor Hours Direct Labor Costs Total Fee
1 Feasibility Review 4 8 4 16 4 1 37 $ 5,727 $ 5,727
Project Total 4 8 4 16 4 1 37 $ 5,727 $ 5,727
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