HomeMy WebLinkAboutAgenda - 9/5/2023 Clay County Utility Authority
Regular Meeting -Board Room
September 5, 2023 —2:00 P.M.
3176 Old Jennings Road, Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance— Gardella
3. Roll Call—Loudermilk
4. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting, August 15, 2023
5. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling $2,734,267.96
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy -None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization—InFocus Mondopad
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
(2) Approval of Supplemental Agreements and Change Orders -None
c. Approval of Financing Requests—None
d. Approval of Contract Usage -None
(1) Request for advance approval to utilize other government contracts—
OMNIA Partners Contract No. 222886 Rental of Uniforms, Floor Mats Mops, Towels,
and Related Services (Cintas), General Services Administration (GSA) Contract No.
47QTCA19DOOG5 Information Technology Professional Services (Morgan Birge &
Associates, Inc) and General Services Administration (GSA) Contract No. GS-35F-
0511T General Purpose Commercial Information Technology Equipment, Software, and
Services (EC America, Inc.)
e. Approval of Developer Agreements, Warranty Deeds &Easements
(1) Developer Agreement CU22/23-13 —Wastewater Service to 227 Knight Boxx Rd(Halston&
Shelby Carnes) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$10,781.83
(2) Developer Agreement CU22/23-15 — Carmel Court Townhomes at Bay Hill Village — 35
Units (TG Capital Fund 2, LLC)—29 ERC's water, 27.5 ERC's wastewater, 29 ERC's AWS,
29 ERC's SJRWMD, 27.5 ERC's environmental impact, 27.5 ERC's debt service -
$143,666.55
(3) Developer Agreement CU22/23-16 — FCE Storage — 1661 Blanding Blvd (Middleburg SS,
LLC) — 3 ERC's water, 3.5 ERC's wastewater, 3 ERC's AWS, 3 ERC's SJRWMD, 3.5
ERC's environmental impact, 3 ERC's debt service- $30,187.01
(4) Developer Agreement KU22/23-58 — Water Service to 975 Floyd Street (Michael D.
Thompson)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $ 3,754.90
(5) Developer Agreement KU22/23-59 — Wastewater Service to 235 Riverwood Drive
(Charles D. Bishop and Eun Hui Bishop) — 1 ERC wastewater, 1 ERC environmental
impact, 1 ERC debt service - $12,537.44
(6) Developer Agreement MU22/23-26—Holstein Crossing Subdivision— 193 Single Family
Lots (Lennar Homes LLC) — 193 ERC's water, 193 ERC's wastewater 193 ERC's
reclaimed 193 ERC's AWS, 193 ERC's SJRWMD, 193 ERC's debt service -
$988,788.42 (deferred$838,677.64)
Clay County Utility Authority Board of Supervisors
Agenda— September 5, 2023
Page Two
5. Approval of Consent Agenda Items—Davis (continued)
e. Approval of Developer Agreements, Warranty Deeds &Easements (continued)
(7) Developer Agreement MU22/23-27 — Water Service to 286 Lake Asbury Drive (Darrell M.
and Dorothy C. Crawford) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt
service - $3,577.30
(8) Grant of Easement—432 SE 55th Street- Grantor—Kenneth Hall and Justin Hall
9
Quit Claim Deed—Brannan Mill Plantation, LLC—CCUA North Campus Driveway
6. Customer Account Adjustments—None
7. Executive Director's Business—Johnston
a. Clay Economic Development Corporation Funding Presentation
b. Retirement update
c. Brown & Brown- Insurance Renewal
d. June 2023 Financial Package
e. Proposed Amendment No. 1 to Supplemental Agreement No. 4 with CHA Consulting for
Consumptive Use Permitting Renewal—Additional Support.Services
f. Request for approval of the Memorandum of Understanding with Clay County, Clay County
Utility Authority, and Governor's Park Property Holdings, LLC regarding the basis of design
along property centerline for pipeline and future roadway construction in the corridor known as
the Green Cove Springs Bypass
g. Proposed Authorization for the Peters Creek Water Reclamation Facility Expansion and Pipeline
Project Deductive Change Order and Owner-Direct Purchase Orders for Wharton-Smith, Inc.
h. Proposed Approval of Contract Award to Sawcross, Inc. for Governor's Park Water Treatment
Plant Contract ITB#22/23-A24
i. Request for consideration and approval of Subordination of Utility Interests to accommodate the
Florida Department of Transportation's right-of-way acquisition for road widening, and
improvements to CR 220 in Middleburg
j. State of Florida Department of Environmental Protection Standard Grant Agreement LPA0488
for the Peters Creek Water Reclamation Facility
k. State of Florida Department of Environmental Protection Standard Grant Agreement LPA0489
for the Swimming Penn Creek Water Main Interconnect
1. Ratification of Executive Director actions for the Tropical Storm/Hurricane Idalia Emergency
Operations Declaration
m. Other
8. Legal Counsel Business—Williams
a. Other
9. Old Business/New Business
10. Public Comments
11. Supervisor Comments
12. Adjourn—Davis
13. For Informational Purposes Only
a. Change Order No. 3 to Fleming Island WWTF Clarifier No. 1 Rehabilitation Contract with R2T, Inc.
b. Change Order No. 1 to Governor's Park Supply Well Drilling with Complete Services Well Drilling,
Inc.
c. Change request form with Creditron
d. August 2023 —The Pipeline
e. Board of County Commissioners Kingsley Lake Briefing
f. BOS Email No. 1
gg BOS Email No. 2
h. NUCA of North Florida Briefing
All items contained in No. 4 through No. 8 are subject to Board action