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Home My WebLink AboutEDB 7 ITB 22-23-A05 Peters Creek WRF Expansion and Pipeline ODP EXECUTIVE SUMMARY AGENDA ITEM: Proposed Authorization for the Peters Creek Water Reclamation Facility Expansion and Pipeline Project Deductive Change Order and Owner-Direct Purchase Orders for Wharton-Smith, Inc. Bid No.: 2022/2023-A05 Project No.: 2211-0042/2022-106 Financial No.: 22003SP Date: August 25, 2023 BACKGROUND: The Board of Supervisors approved the award of the contract to Wharton-Smith, Inc. (WSI) for the Peters Creek Water Reclamation Facility Expansion and Pipeline Project Bid No. 2022/2023-A05 at the March 7, 2023, meeting. Staff recommends owner-direct purchase orders for the express purpose of saving sales taxes on major materials per the Bidding Specifications Article 22- Sales and Use Tax: "State sales and use taxes on materials and equipment to be incorporated in the Work shall be included co a in the Bid. However, the Owner is exempt from sales and use taxes on materials and equipment and therefore, at the Owners option,the Contractor shall be required to provide the Owner with the details • co of his Purchase Orders(s), including quote(s), vendor name, address, and quantity and type of ° materials and/or equipment being ordered.The Owner may choose to order the major materials and/or E equipment direct. Should the Owner choose to do this, any payment that is made direct by the Owner (plus an amount equal to the sales tax that would have been paid by the Contractor for the materials ce shall be a direct deduct from the Contractors contract as if the payment were made direct to the Contractor. The whole purpose of this provision is to save the amount of sales taxes that would be otherwise assessed to the Contractor for the major material purchases". RECOMMENDATION: Staff respectfully requests the Board of Supervisors approval for the Peters Creek Water Reclamation Facility Expansion and Pipeline Project Bid No. 2022/2023-A05 for the Wharton-Smith, Inc. deductive change order and owner-direct purchase orders for the express purpose of saving sales taxes on major materials and equipment, as authorized by the Executive Director, or his designee, and as recommended by the Chief Engineer. ATTACHMENTS: Owner Direct Purchase Summary //AW(Author) //AW,WS,AB,PS (Review) //PS(Final) ClayCountyUtility Authority Working together to 3176 Old Jennings Road protect public health, (,,( �' i ,AJ}- urg,) Middleb Florida32068-3907 conserve our natural ; resources,and create Telephone (904)272-5999 long-term value for our <l11. AU 11�-- ratepayers. = Facsimile (904)213-2498 Change Order No. 2 Date: August 22, 2023 Project: Peter's Creek WRF Expansion and Pipelines CCUA Bid No.: 22/23 A-05 CCUA Project No.: 2211-0042 Vendor: Wharton-Smith, Inc. Owner: Clay County Utility Authority 750 Monroe Rd 3176 Old Jennings Road Sanford, FL 32771 Middleburg, FL 32068 (904) 272-5999 Engineer: Ardurra Engineering 100 Center Creek Rd#108 St Augustine, Fl 32084 CONTRACT TIMES ORIGINAL PREVIOUS CO CURRENT CO NTP 4/19/2023 DAYS ADD -77 0 SUB. COMP 688 3/7/2025 12/20/2024 FINAL COMP 748 5/6/2025 2/18/2025 INCREASE OR to DECREASE IN CONTRACT ITEM DESCRIPTION OF CHANGE(S) QTY. UNIT PRICE PRICE Contract Increase Contract Decrease Owner Direct Purchases 1 $ (1,429,719.84) Sales Tax 1 $ (86,608.19) TOTAL INCREASE $ TOTAL DECREASE $ (1,516,328.03) NET CHANGE RESULTING FROM THIS CHANGE ORDER $ (1,516,328.03) ORIGINAL CONTRACT PRICE $55,088,600.00 Net Increases by Change Orders (prior to this change order) $Net Decreases by Change Orders (prior to this change order) $ - Total Net Change by Change Orders (prior to this change order) $ CONTRACT PRICE PRIOR TO THIS CHANGE ORDER $55,088,600.00 NET CHANGE RESULTING FROM THIS CHANGE ORDER $ (1,516,328.03) CONTRACT PRICE INCLUDING THIS CHANGE ORDER $53,572,271.97 This document shall become an amendment to the contract and all provisions of the contract will apply hereto. Accepted by: Date: Engineer of Record Accepted by: Date: Vendor Accepted by: Date: Owner 0 Project: Peter's Creek WRF Expansion and Pipelines CCUA Bid No.: 22/23 A-05 CCUA Project No.: 2211-0042 Item Vendor Description of Change(s) Purchase Total I Taxable Amount I Discretionary Sales Surtax(1.50%) State Sales Tax(6.00%) Total Tax 1 Hydra Services Submersible Mixer $ 15.980.30 I S 15.005.00 $ 75.00 $ 900.30 I $ 975.30 2 (Carl Eric Johnson Chemical Feed Equipment $ 44,607.55 $ 42,011.84 $ 75.00 $ 2,520.71 $ 2,595.71 3 Carl Eric Johnson Polyethylene Tanks S 50,741.94 S 47,799.00 $ 75.00 $ 2.867.94 $ 2,942.94 4 Penn Valley Pump Double Disc Pumps $ 59,100.04 S 55,684.00 $ 75.00 $ 3.341.04 $ 3.416.04 5 ISSI Aeration Coarse Bubble Air Diffusers S 105.015.00 S 99.000.00 I $ 75.00 $ 5.940.00 $ 6,015.00 6 NEFCO Launder Trough Covers $ 136,751.40 $ 128,940.00 $ 75.00 $ 7,736.40 $ 7,811.40 7 EnviroMix Compressor-Fine Bubble Air Diffuser $ 151,655.00 $ 143,000.00 $ 75.00 $ 8,580.00 $ 8,655.00 8 Andritz Sludge Thickening Equipment $ 201.252.40 S 189.790.00 $ 75.00 $ 11.387.40 $ 11.462.40 9 I Hydro-Air System Hydrooneumatic Tank System $ 199.523.54 $ 188.159.00 $ 75.00 $ 11.289.54 $ 11.364.54 10 Piping Service Stainless Steel Pipe&Fitting $ 243,695.86 $ 229,831.00 $ 75.00 $ 13,789.86 $ 13,864.86 11 TSC-Jacobs North (Slide Gates $ 308,005.00 $ 290,500.00 $ 75.00 $ 17,430.00 $ 17,505.00 Total S 1,516,328.03 $ 1,429,719.84 $ 825.00 $ 85.783.19 $ 86.608.19 Project: Peter's Creek WRF Expansion and Pipelines CCUA Bid No.: 22/23 A-05 CCUA Project No.: 2211-0042 Summary of Change Orders Date Description Contract Net Increase Net Decrease Revised Contract 4/19/2023 Original Contract Price: $ 55,088,600.00 4/26/2023 Change Order No. 1: Deduct 77 $ - $ - days after revision of NTP date. 8/22/2023 Change Order No. 2: Owner Direct $ - $ (1,516,328.03) $ 53,572,271.97 Purchases deduct. Summary of Totals: $ 55,088,600.00 $ - $ (1,516,328.03) $ 53,572,271.97