HomeMy WebLinkAbout09-d GP WW LS Project and GP Reclaimed WPS Project ODP EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Authorization to Owner-Direct Purchase Orders for Sawcross, Inc. for the Governor's Park
Wastewater Lift Station Project, and Governor's Park Reclaimed Water Pump Station Project (GP
LS/RWPS Project)
Bid No. 2022/2023-A06
Project No. 2022-107
Date: July 13, 2023
BACKGROUND:
The Board of Supervisors approved the award of contract to Sawcross, Inc. for the Governor's Park
Wastewater Lift Station Project, and Governor's Park Reclaimed Water Pump Station Project (GP
LS/RWPS Project) Bid No. 2022/2023-A06 at the March 7, 2023, meeting.
Staff recommends owner-direct purchase orders for the express purpose of saving sales taxes on major
materials per the Bidding Specifications Article 22- Sales and Use Tax:
"State sales and use taxes on materials and equipment to be incorporated in the Work shall be included
in the Bid. However, the Owner is exempt from sales and use taxes on materials and equipment and
therefore, at the Owners option,the Contractor shall be required to provide the Owner with the details
of his Purchase Orders(s), including quote(s), vendor name, address, and quantity and type of
materials and/or equipment being ordered.The Owner may choose to order the major materials and/or
equipment direct. Should the Owner choose to do this, any payment that is made direct by the Owner
(plus an amount equal to the sales tax that would have been paid by the Contractor for the materials
shall be a direct deduct from the Contractors contract as if the payment were made direct to the
Contractor. The whole purpose of this provision is to save the amount of sales taxes that would be
otherwise assessed to the Contractor for the major material purchases".
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors approval for the Governor's Park Wastewater
Lift Station Project, and Governor's Park Reclaimed Water Pump Station Project (GP LS/RWPS
Project) Bid No. 2022/2023-A06 deductive change orders and owner-direct purchase orders for the
express purpose of saving sales taxes on major materials and equipment, as authorized by the
Executive Director, or his designee, and as recommended by the Chief Engineer.
ATTACHMENTS:
Owner Direct Purchase Summary
//AW(Author)
//AW,DP,AB,PS (Review)
//PS(Final)
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3176 Old Jennings Road protect public health,
Middleburg,Florida 32068-3907 conserve our natural
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ILf Telephone (904)272-5999 long-term value for our
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Facsimile (904)213-2498
Change Order No. 1 Date: July 12, 2023
Project: Governors Park Wastewater Lift Station and Reclaimed Water Pump Station
CCUA Bid No.: 2022/2023-A06
CCUA Project No.: 2022-107
Vendor: Sawcross, Inc. Owner: Clay County Utility Authority
10970 New Berlin Road 3176 Old Jennings Road
Jacksonville, Fl 32226 Middleburg, FL 32068
(904) 272-5999
Engineer: Ardurra
100 Center Creek Rd, Suite 108
St. Augustine, Fl 32084
CONTRACT TIMES ORIGINAL PREVIOUS CO CURRENT CO
NTP 413 RWPS 474 WWLF TBD
DAYS ADD
SUB. COMP 474
FINAL COMP 534
INCREASE OR
DECREASE IN
CONTRACT
ITEM DESCRIPTION OF CHANGE(S) QTY. UNIT PRICE PRICE
Contract Increase
Contract Decrease
Direct purchase of materials and equipment 1 $ (746,916.39)
Sales Tax 1 $ (45,189.98)
TOTAL INCREASE $ -
TOTAL DECREASE $ (792,106.37)
NET CHANGE RESULTING FROM THIS CHANGE ORDER $ (792,106.37)
ORIGINAL CONTRACT PRICE $ 7,683,000.00
Net Increases by Change Orders (prior to this change order) $Net Decreases by Change Orders (prior to this change order) $ -
Total Net Change by Change Orders (prior to this change order) $ -
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER $ 7,683,000.00
NET CHANGE RESULTING FROM THIS CHANGE ORDER $ (792,106.37)
CONTRACT PRICE INCLUDING THIS CHANGE ORDER $ 6,890,893.63
This document shall become an amendment to the contract and all provisions of the contract will apply hereto.
Accepted by: Date:
Engineer of Record
Accepted by: Date:
Vendor
Accepted by: Date:
Owner
Project: Governors Park Wastewater Lift Station and Reclaimed Water Pump Station
CCUA Bid No.: 2022/2023-A06
CCUA Project No.: 2022-107
Item Vendor Description of Change(s) Purchase Total Taxable Amount Discretionary Sales Surtax(1.50%) State Sales Tax(6.00%) Total Tax
1 ECS Municipal Odor Control Systems $ 140,000.00 $ 140,000.00 $ 75.00 $ 8,400.00 $ 8,475.00
Xylem Dewatering
1 Solutions, USA Diesel Engine Bypass Pump $ 61,859.39 $ 61,859.39 $ 75.00 $ 3,711.56 $ 3,786.56
Mike Thompson
1 Sales FRP Wet Well $ 141,724.00 $ 141,724.00 $ 75.00 $ 8,503.44 $ 8,578.44
Hydro-Air
1 Systems, Inc. Surge Tank and Accessories $ 184,017.00 $ 184,017.00 $ 75.00 $ 11,041.02 $ 11,116.02
Tom Evans
1 Environmental High Service Pumps $ 219,316.00 $ 219,316.00 $ 75.00 $ 13,158.96 $ 13,233.96
Total $ 746,916.39 $ 746,916.39 $ 375.00 $ 44,814.98 $ 45,189.98
Project: Governors Park Wastewater Lift Station and Reclaimed Water Pump Station
CCUA Bid No.: 2022/2023-A06 CCUA Project No.: 2022-107
Summary of Change Orders
Date Description Contract Net Increase Net Decrease Revised Contract
TBD Original Contract Price: $ 7,683,000.00
7/12/2023 $ - $ (702,101.41) $ 6,980,898.59
Change Order No. 1:
Summary of Totals: $ 7,683,000.00 $ - $ (702,101.41) $ 6,980,898.59