HomeMy WebLinkAboutRegular Minutes - 11/1/2022 Reviewed for Redaction
MINUTES
CLAY COUNTY UTILITY AUTHORITY
November 1, 2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Vice-Chairman Roark called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. McNees offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Vice-Chairman Roark, Mr. Gardella, Mr. Hodges, Mr. McNees, and Mr. Starnieri in
attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Financial Officer Jeff Wesselman,
Chief Human Resource Officer Kim Richardson, Chief Engineer Paul Steinbrecher, Assistant Chief Financial
Officer Karen Osbourne, Procurement Manager Angelia Wilson, Service Availability Manager Melisa Blaney,
Public & Governmental Affairs Liaison Dennis Ragosta, Risk& Safety Manager Lynn Valentin, Contract and
Procurement Specialist Darrin Parker, Administrative Assistant Operations Alicia Baker, Administrative
Assistant Engineering Lori Stewart, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—2022/2023 Committee Appointments
The committee appointments for the 2022/2023 Fiscal Year were deferred to a future meeting.
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting, October 18, 2022
After discussion, Mr. Starnieri moved, seconded by Mr. Gardella, and carried 5-0, to approve the
minutes of the Regular Meeting held on October 18, 2022.
Item No. 6—Approval of Consent Agenda
After discussion, Mr. Hodges moved, seconded by Mr. McNees, and carried 5-0, to approve the Consent
Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $2,925,585.86
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
November 1, 2022
c. Schedule of items initiated under Emergency Contract—None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation
a. TSC Jacobs North/TSC Jacobs South for the Purchase of Displacement Blower
System
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Chemical Supplier ITB# 19/20-A15 Contract Renewals
b. Brass Fittings ITB#20/21-A20 Contract Renewal
2) Approval of Supplemental Agreements and Change Orders-None
c. Approval of Financing Requests—None
d. Approval of Contract Usage -None
e. Approval of Developer Agreements, Warranty Deeds& Easements
1) Developer Agreement KU22/23-3 — Wastewater Service to 3407 Inlet Lane — Doctors
Lake Septic to Sewer Project (Jacob & Bridgette Bryan) — 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service - $3,777.00
2) Developer Agreement KU22/23-4— Wastewater Service 3449 Inlet Lane — Doctors Lake
Septic to Sewer Project (Rex & Sharon Gordon) — 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service - $3,777.00
3) Developer Agreement KU22/23-5 —Community Bible Church Expansion —505 Blanding
Blvd (Community Bible Church of Orange Park Ministries, Inc.) - $9,577.24
4) Developer Agreement MU21/22-14M01 — Creekview Trail Area 5 Consisting of 243
Single Family Lots—Modification of Developer Agreement (Creekview GP, LLC)—243
ERC's water, 243 ERC's wastewater, 243 ERC's reclaimed, 243 ERC's AWS, 243
ERC's SJRWMD, 243 ERC's debt service - $52,896.56
5) Developer Agreement MU21/22-23M01 — APF Road, Phase 1 Infrastructure Only —
Modification of Developer Agreement(Creekview GP, LLC)—$1,966.37
6) Developer Agreement MU22/23-1 — McDonald's Restaurant — 2825 Henley Road
(McDonald's USA, LLC) — 7 ERC's water, 3.5 ERC's wastewater, 7 ERC's AWS, 7
ERC's SJRWMD, 3.5 ERC's environmental impact, 3.5 debt service- $23,792.22
7) Developer Agreement RU22/23-1 — Water Service to 2846 Ravines Road (Chandler &
Jessica St. Peter) — 1 ERC water, 1 ERC AWS, l ERC SJRWMD, 1 ERC debt service -
$1,629.87
8) Grant of Easement— 137 Suzanne Avenue - Grantor- Anthony Lopez
9) Grant of Easement — 3010 Pony Lane — Grantor - Dennis P. Horner and Patricia A.
Homer as Trustees of the Dennis P. Horner and Patricia A. Homer Revocable Trust
10) Grant of Easement— 6499 Bernice Road — Grantor - Wiggins Construction Company of
North Florida, Inc.
Item No. 7—Customer Account Adjustments—None
Item No. 8— Business discussed at Committee Meetings -None
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Item No. 9—Executive Director's Business
Mr. Johnston introduced Chairman of FlaWarn, Mr. Scott Kelly, who addressed the Board regarding the history
and function of his organization, as well as CCUA's efforts in providing disaster response. He also praised the
efforts and expertise of CCUA staff during the aftermath of Hurricane Ian. He presented a Certificate of
Appreciation to Mr. Johnston for the organization's efforts in providing hurricane relief to the Cape
Coral/Sanibel Island area.
a. Enterprise Resource Platform Project Update—Presentation
Mr. Johnston and Chief Financial Officer Jeff Wesselman provided a presentation regarding the
Enterprise Resource Platform (ERP) Project. Staff responded to questions from the Board regarding the
proposed ERP and its implementation. This report was for the Board's information, no action was
requested or required on this item at this time.
b. Proposed Award of Contract to Complete Services Well Drilling, Inc. for the Governor's Park Plant Site
Well Construction Project
Procurement Manager Angelia Wilson presented a proposed Award of Contract to Complete Services
Well Drilling, Inc. for the Governor's Park Plant Site Well Construction Project associated with ITB
2021/2022-26. Staff advertised the project on CCUA's Bonfire Procurement Platform and Florida Times
Union on August 26, 2022. At the October 11, 2022, Bid Opening, CCUA received (3) three bids from
the following Contractors:
Company Well #1 Well #2 Contingency Total Bid
A.C. Schultes $640,290.00 $670,290.00 $100,000.00 $1,410,580.00
Complete Services Well Drilling $493,745.00 $493,745.00 $100,000.00 $1,087,490.00
Partridge Well Drilling $1,542,455.40 $4,351,385.00 $100,000.00 $2,893,840.00
Company
Hydrologist of Record, J. Michael Simmons, P.G. of Dewberry-Hydro, Inc., and staff evaluated the
bids for conformance with the solicitation requirements and determined Complete Well Drilling, Inc.
submitted the lowest, responsive bid at a total lump sum bid price of$1,087,490. After discussion,
Mr. Hodges moved, seconded by Mr. Starnieri, and carried 5-0, to award the bid and accept the
associated bid documents, as presented by Mrs. Wilson.
c. Proposed Award of Pipes, Valves, and Fittings contract to Ferguson Enterprises, LLC
Mrs. Wilson presented the proposed Award of Pipes, Valves, and Fittings contract to Ferguson
Enterprises, LLC associated with ITB 2022/2023-A01. This prepurchase is for all yard piping for the
Governor's Park Water Treatment Plant, Governor's Park Reclaimed Pump Station and Master Lift
Station, and the Peters Creek Water Reclamation Facility, as well as for approximately seven (7) miles
each of reclaimed transmission and force main piping connecting the Governor's Park and Peters Creek
sites. On September 29, 2022, Staff advertised the above-referenced project in the Florida Times-Union
and the CCUA Bonfire Procurement Portal on September 23, 2022, requesting bids for piping packages
for four specific projects as described above. The Bid Form includes unit pricing for anticipated material
needs with quantities based on take-offs from at least 90% design drawings. Quantities will be verified
prior to issuance of a purchase order.
Lot I Governor's Park WTP
Lot II Peters Creek WRF Expansion
Lot III Peters Creek WRF Pipeline
Lot IV Governor's Park LS and RWPS
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At the October 24, 2022, Bid Opening, CCUA received one (1) bid from Ferguson Enterprises, LLC,
for Pipes, Valves, and Fittings. The initial contract term will be for two (2) years, with an option to
renew up to three (3) additional years, with a mutual agreement. The contract allows for the additional
purchase of miscellaneous fittings and spool pieces to accommodate potential changed conditions that
may occur during construction. Pricing for the pipe, valves, and fittings for each of the four projects is
summarized in the bid pricing sheets included in the agenda package. Funds have been budgeted and
will be drawn from the Governor's Park Interim Water Treatment Plant budget for Lot 1, and from the
Peters Creek project budgets for Lots II, III, & IV. Materials will be delivered to either the Governor's
Park or Peters Creek sites as they become available from the supplier. After discussion, Mr. McNees
moved, seconded by Mr. Starnieri, and carried 5-0, to award the bid and accept the associated bid
documents, as presented by Mrs. Wilson.
d. Request Approval to Terminate the Laboratory Analytical Services Contract with Advanced
Environmental Laboratories, Inc.
Mrs. Wilson presented a request for approval to terminate the Laboratory Analytical Services Contract
with Advanced Environmental Laboratories, Inc. CCUA staff seeks to diversify the water quality
laboratory testing services. Our need to diversify the testing services centers on the types of samples
taken, laboratory availability, quality controls, and responsiveness. CCUA contracted with AEL in 2002
through a competitive bidding process. CCUA contracted with another laboratory, Pace Analytical, to
complete the Unregulated Contaminant Monitoring Rule (UCMR) testing because they were the only
authorized lab in the area for these tests. Staff intends to engage both AEL and Pace Analytical through
professional service agreements. To proceed with future professional service agreements, CCUA must
terminate the existing contract with AEL. AEL provides CCUA with various laboratory analytical
services required by regulatory agencies to operate water and wastewater treatment facilities. ITB Bid
No. 01/02-A06 for Laboratory Analytical Services with AEL was awarded on March l 1, 2002, with no
expiration date. Per the contract, CCUA may terminate the contract, with or without cause, given sixty
(60) days written notice to contractor prior to effective date of such cancellation. CCUA's laboratory
service needs continue to increase with the size of the utility based on the number of facilities and
customers served. To meet our regulatory requirements, CCUA will need to enter into a professional
service agreement for Laboratory and Analytical Services with both local laboratories. Staff will present
agreements to the Board of Supervisors for consideration and approval at an upcoming meeting. After
discussion, Mr. Hodges moved, seconded by Mr. McNees, and carried 5-0, to terminate ITB 2001/2002-
A06 for Laboratory Analytical Services contract with Advanced Environmental Laboratories, Inc., as
presented by Mrs. Wilson.
e. Invitation to the Board of Supervisors for a tour of CCUA Facilities
Mr. Johnston presented several proposed dates for a tour of CCUA's facilities for interested members of
the Board. It was to consensus of the members in attendance to schedule a tour for Monday, January 23,
2023. The tour will be advertised as required.
f. Other
Mr. Johnston informed the Board CCUA's new Chief Operations Officer W. Darryl Muse will be in
attendance at the next meeting. He also reminded everyone about the ribbon cutting and dedication
which will be held on Tuesday, December 20,2022, at 1:00 P.M.
Item No. 10—Legal Business
a. Other-None
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Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment
Item No. 13—Supervisor Comments
Mr. McNees thanked everyone for their efforts and shared he was glad to be back.
Mr. Gardella shared he wished the efforts of staff assisting in Sanibel Island's recovery from Hurricane Ian had
been covered in the Clay Today.
Mr. Hodges thanked staff and said he is excited for the upcoming conversion to the new operating system.
Mr. Starnieri also wished CCUA's efforts had been covered in the Clay Today, acknowledging the staff who
deployed and those who stayed behind. He also shared his personal history with system conversions, urged staff
to take the progress as it comes, and don't rush the process.
Vice-Chairman Roark echoed the member's comments and commented on his employer's recent system
conversion which affected all facets of the company.
Item No. 14—Adjournment
Vice-Chairman Roark adjourned the meeting at 2:51 P
.,.+.., , in Roark, Vice-Chairman
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