HomeMy WebLinkAboutRegular Minutes - 10/18/2022 Reviewed for Redaction
MINUTES
CLAY COUNTY UTILITY AUTHORITY
October 18, 2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Davis called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Ms. Lebesch offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Davis, Mr. Hodges, Ms. Lebesch, and Mr. Starnieri in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Financial Officer Jeff Wesselman,
Chief Human Resource Officer Kim Richardson, Chief Engineer Paul Steinbrecher, Distribution & Collection
Department Superintendent David Rawlins, Water Superintendent Ross Bland, Assistant Chief Engineer Joe
Paterniti, Senior Design Engineer Kevin Ledbetter, Procurement Manager Angelia Wilson, Service Availability
Manager Melisa Blaney, Public & Governmental Affairs Liaison Dennis Ragosta, Compliance Manager
Heather Webber, Risk & Safety Manager Lynn Valentin, Administrative Assistant Operations Alicia Baker,
Administrative Assistant Engineering Lori Stewart, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Mark Duncan— 15 years of Service
b. Benjamin Hash— 15 years of Service
Mr. Johnston introduced and presented a certificate to Wastewater Treatment Plant Operator Mark
Duncan and Water Treatment Plant Operator Ben Hash who have been employed by CCUA for fifteen
years.
c. Hurricane Ian
Mr. Johnston recognized staff who were deployed to Cape Coral and Sanibel Island after Hurricane Ian.
Distribution & Collection Superintendent David Rawlins addressed the Board regarding the staff and
their efforts in southwest Florida. Members of the Board expressed their appreciation for everything
staff did during the aftermath of the storm.
Item No. 5—2022/2023 Committee Appointments
Chairman Davis deferred the committee appointments for the 2022/2023 Fiscal Year to a future meeting.
October 18, 2022 1
Item No. 6—Approval of Minutes
a. Board of Supervisors Regular Meeting, October 4, 2022
After discussion, Mr. Starnieri moved, seconded by Mr. Hodges, and carried 4-0,to approve the minutes
of the Regular Meeting held on October 4, 2022.
Item No. 7—Approval of Consent Agenda
After discussion, Mr. Hodges moved, seconded by Ms. Lebesch, and carried 4-0, to approve the Consent
Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling$6,884,203.41
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases
c. Schedule of items initiated under Emergency Contract -None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy -None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization -None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts -None
2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 5 with Carollo Engineers, Inc for Civil and
Environmental Engineering Professional Services Agreement 2018-2019 RFQ No. 3
to provide Professional Services for Staff Support to Assist with Project Management
of FY 23 Capital Improvement Program Projects
b. Proposed Supplemental Agreement No. 11 with Constantine Engineering, LLC for
Civil and Environmental Engineering Professional Services Agreement 2018-2019
RFQ No. 3 to provide Professional Services for Staff Support to Assist with Project
Management of FY 23 Capital Improvement Program Projects
c. Proposed Supplemental Agreement No. 5 to Continuing Services Contract RFQ
2020/2021-A17 with Brooks Building Solutions, Inc for the Prepurchase of
Governor's Park Lift Station Controls
d. Proposed Supplemental Agreement No. 4 to Master Contract 2021/2022-A03 for
Petticoat-Schmitt Civil Contractors, LLC to provide Construction Services for
Ridaught Landing Water Reclamation Facility Improvements Project
c. Approval of Financing Requests -None
d. Approval of Contract Usage
(1) General Services Administration (GSA) Contract No. 47QTCA19D006M — New
Horizons Computer Learning Centers, Inc.
October 18, 2022 2
e. Approval of Developer Agreements, Warranty Deeds & Easements
(1) Developer Agreement KU21/22-108— Wastewater Service to St. Michael and All Angels
Anglican Church, Inc. (St. Michael and All Angels Anglican Church, Inc.) — 1.5 ERC's
wastewater, 1.5 ERC's environmental impact, 1.5 ERC's debt service - $10,525.07
(2) Developer Agreement KU22/23-1 — Water Service to 2970 Lakeside Villa Drive (Lars
Homes, LLC) - 1 ERC wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service-
$6,079.46
(3) Developer Agreement KU22/23-2—Mr. Clean Car Wash—2411 Ridgecrest Ave (Hutton
Orange Park FL ST, LLC)—9 ERC's water, 1 ERC wastewater, 9 ERC's AWS, 9 ERC's
SJRWMD, 1 ERC environmental impact, 1 ERC debt service - $14,021.40
Item No. 8—Customer Account Adjustments—None
Item No. 9—Business discussed at Committee Meetings -None
Item No. 10—Executive Director's Business
a. First Amendment to the Cost Participation Agreement No. 4 with the St. Johns River Water Management
District for Construction and Operation and Maintenance of the Black Creek Water Resource Development
Project
Mr. Johnston presented the First Amendment to the Cost Participation Agreement No. 4 with the St. Johns
River Water Management District for Construction and Operation and Maintenance of the Black Creek
Water Resource Development Project. The SJRWMD requested the First Amendment to the Cost
Participation Agreement No. 4 for the Black Creek Water Resource Development Project (Black Creek
Project). The requested amendment would delay the second payment for CCUA's cost participation in the
Black Creek Project from November 1, 2022, to the extended date of November 1, 2023. The SJRWMD
indicated the reason for the request was due to the timing of the different phases of the project. By delaying
the second payment, the SJRWMD will have bid all the phases of the project and thereby have actual costs
reflected in the second payment. Staff along with our legal experts reviewed the SJRWMD's request and the
proposed First Amendment to the Cost Participation Agreement No. 4 for the Black Creek Project. Staff sent
a revised version of the proposed First Amendment to the SJRWMD for their review and consideration. Staff
and CCUA's legal team focused on maintaining CCUA's maximum cost exposure in the participating in the
Black Creek Project. Staff supports the extended date of November 1, 2023, proposed by the SJRWMD in
the First Amendment and the extension of time centers on the ability to maintain the current project
maximum cost exposure described in the cost participation agreement. After discussion, Mr. Starnieri
moved, seconded by Ms. Lebesch, and carried 4-0, to approve execution of the First Amendment to the Cost
Participation Agreement No. 4 with the St. Johns River Water Management District for Construction and
Operation and Maintenance of the Black Creek Water Resource Development Project, as presented.
b. Ratification of Executive Director actions for the Emergency Purchase of recovery, towing, and repairs to
Vac-Con truck damaged by sinkhole
Mr. Johnston presented a request for ratification of the Emergency Declaration associated with the
recovery, towing, and repairs to a Vac-Con truck damaged by sinkhole which was caused by a directional
driller hitting our gravity sewer main. After discussion, Mr. Hodges moved, seconded by Mr. Starnieri,
and carried 4-0,to ratify the Emergency Declaration, as presented.
October 18, 2022 3
c. Other
Mr. Johnston presented a plaque to Mr. Davis in recognition of his year of service as Chairman of the Board
of Supervisors.
Mr. Johnston informed the Board he has made an offer to Mr. Darryl Muse to become CCUA's next Chief
Operations Officer, he will start on November 7,2022. He also informed them the CCUA Holiday Luncheon
has been scheduled for December 9, 2022, additional details will follow in the invitation.
Mr. Ragosta informed the Board there is a ribbon cutting for the Black Creek Project on Friday from 1 until
2:30 P.M. in Keystone Heights, he will email the details to the members.
Item No. 11 —Legal Business
a. Other
Mr. Williams provided a brief update on several pending legal matters. No Board action was requested
or required at this time.
Item No. 12—Old Business/New Business -None
Item No. 13—Public Comment
Mr. Johnston informed the Board Niagara provided a plaque in recognition of the first pallet which was shipped
from their new facility in Middleburg.
Item No. 14—Supervisor Comments
Ms. Lebesch shared it is an honor to be a part of this organization and said she appreciates all the work done by
staff.
Mr. Hodges also expressed his appreciation for staff.
Mr. Starnieri echoed his appreciation for our staff and their families.
Chairman Davis thanked staff who kept the utility running while everyone was gone and said it is a pleasure to
be a part of this Board and the utility.
Item No. 15— Adjournment
Chairman Davis adjourned the meeting at 2:28 P.M.
" •.64.14 ,/ aWendell Davis, irman
Magi ri 1 t I
;J nice Ifiermilk•f cording Secretary
•• :c�
.�C a%r;
64'
October 18, 2022 4