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Home My WebLink AboutEDB RFP 21 22-A03 Water-Wastewater Infrastucture General Construction Services EXECUTIVE SUMMARY AGENDA ITEM: Summary of RFP NO. 2021/2022-A03 Recommended Selection of the Water/Wastewater Infrastructure General Construction Services RFP No. 2021/2022-A03. Date: February 1, 2022 BACKGROUND: As a growing utility, Clay County Utility Authority (CCUA) frequently needs construction services both for new capital infrastructure, and for repair and replacement (R&R) of existing facilities. The typical cycle time to bid, award and issue a notice to proceed (NTP) for a construction contractor is four to six months. The process is labor intensive for CCUA and requires resources from several departments including the procurement department. This extended timeframe for procuring a contractor can delay critical project work,especially in a growing utility such as CCUA. a One way to ensure transparency and competition while also reducing the procurement time and g improving efficiency is to competitively prequalify contractors for this type of work, and then to .2 conduct an expedited low bid submittal process. In June 2021,the Board of Supervisors provided 3 approval for staff to proceed with preparation of documents for a Request for Proposal (RFP) renabling CCUA to enter into continuing contracts with a minimum of four (4) utility contractors limited to projects that are less than $4 million in construction costs. Staff worked with assistance from Ardurra Engineering(formerly Constantine)to develop a broad- based RFP with a standard construction contract with balanced risk terms.The contract terms allow for CCUA to terminate an Agreement with any Contractor if they do not perform or are non- responsive. This RFP was focused on attracting contractors experienced in water and wastewater utility work,especially plant work. CCUA selected$4 million as the typical maximum for contract work to be performed using these contracts. All construction projects reasonably expected to be greater than$4 million would be publicly advertised and procured outside of these contracts. Staff advertised the above-referenced project on CCUA's Bonfire Procurement Platform to all qualified contractors on November 22, 2021. EVALUATION: On January 12, 2022, staff received six (6) responses to the RFP, which were subsequently evaluated and scored by the project evaluation committee. Listed below is the ranked list of the overall proposals. //AW,PS (Author) //AW,PS,LD(Review) //PS(Final) Ranked List Wharton Smith, Inc. 92.33 R2T, Inc. 88.87 Petticoat-Schmitt Civil Contractors, Inc. 83.41 PBM Constructors, Inc. 77.80 Florida Design Contractors, Inc. 70.10 Golf Coast Underground, LLC. 56.00 BUDGET AND SCHEDULE IMPACT: These contracts will be used to seek lowest bids more efficiently for new construction and R&R projects that are $4 million or less in value. Project costs will be charged against the Capital Improvement Program budget line item as they are executed and are not expected to have a significant impact on the construction cost itself. Having these contracts in place is expected to reduce procurement costs by $15,000 to $20,000 depending upon project complexity. Of equal interest is the reduction in cycle time to one to two months from the typical cycle time of four to six months to complete these procurements and begin work. RECOMMENDATION: Staff respectfully recommends the Board of Supervisors approve the award of four(4) continuing construction service contracts to the highest ranking contractors, Wharton-Smith, Inc., R2T, Inc, Petticoat-Schmitt Civil Contractors, Inc., and PBM Constructors, Inc. The initial term of the contracts will be for three (3) years. The term of the contracts may be renewed for up to two (2) additional one (1) year periods, contingent upon satisfactory performance by the Contractor, mutual agreement by both parties, and the availability of funds. ATTACHMENTS: Pre-Proposal Meeting Attendance Proposal Closing Attendance Project Scoring //AW,PS (Author) //AW,PS,LD(Review) //PS(Final) PRE-PROPOSAL MEETING SIGN IN SHEET Oli WATER/WASTEWATER INFRASTRUCTURE GENERAL CONSTRUCTION CCUA Bid No. 21/22-A03 Date: December 9, 2021 Name Company Email/Phone Number ii Angelia Wilson* Clay County Utility Authority awilson(c�clavutilitv.orq/904-213-2447 Darrin Parker(� _ Clay County Utility Authority dgparker@clayutility.org Joe Paterniti Clay County Utility Authority jpaternitiCa7clavutility.orq Warrick Sams fi�, _ Clay County Utility Authority wsamsa,clavutilitv.orq Paul Steinbrecher / Clay County Utility Authority psteinbrechera,clavutilitv.orq c-Km TDC`C•f--) i 4_ ;a°t �c1-) C_;,-Isis- .ac yc-CS C 904i ' % 7 .s ril'1 W if7,11 � - -HI - ,.goll F wh®�¢6.� sue•!, . - 11 LLrcgs -/- ti� c,,t 441w/, rti C�/ cokS71f� vl jtd.ftjc1► n L c 3532 -3 C 3 - 7 6-S I� 6 Cv. .vLvccf� Fr E�� c Yo -� -t y �-v,, 6 tC%-0J1.`,n Pc &.c vee--(----5c-Int,A,'- _ j_Vvi GJ Grom- Go r p • G0 Jbi,tki i‘lA rt t. cAJA640 !pAii LLB z - z - i-kiI LI kolTini\o k` (1C ki .� (1� ► ). k`h i c o 01 \ka,4-L. Y V 0* ICAiC,(1_ -L c_cp,vLc( - vv-\ \J ra- PROPOSAL CLOSING WATER/WASTEWATER INFRASTRUCTURE GENERAL CONSTRUCTION SERVICES CCUA Bid No. 21/22-A03 Date: January 12, 2022 Name Company Email/Phone Number Angelia Wilson Clay County Utility Authority awilson(cr�clayutility.org /904-213-2447 .IC-. ‘ c1R \\Q f ck-WN c oocT ;- \!r clocY s ch n‘, `1-, COW` P al6 a ''S)er+on F01- c� `1 s\ c(C\ Cs OCAOIs b;c!s e, 6c,&SSTcoAracscocs. COP' ( s0"`" bCC•C-\\JZi CCQ �S�e':n1rJrCCkre( e- OrS ()ostkA P othi n, ‘ CC.0 nc��er ,n• , (�. C\J Vi ( -c,-� . r Florida Design Contractors,Inc. . RANKING 1 Warrick Sams Joe Paterniti Paul Steinbrecher Company Background and Experience(15 points) 13 15 13 Quotation of Rates(30 points) 16.27 16.27 16.27 Staff Experience(20 points) 12 15 14 Safety(5 points) 0 0 0 Water/Wastewater Experience(25 points) 25 25 23 Construction Project Manager Response Time(5 points) 1 2.5 3 EVALUATOR TOTAL POINTS 67.27 73.77 69.27 FINAL SCORE Golf Coast Underground,LLC. ial ilM= Warrick Sams Joe Paterniti Paul Steinbrecher Company Background and Experience(15 points) 15 12 11 Quotation of Rates(30 points) 0 0 0 Staff Experience(20 points) 18 18.5 18 Safety(5 points) 0 0 0 Water/Wastewater Experience(25 points) 23 25 19 Construction Project Manager Response Time(5 points) 2 2.5 4 EVALUATOR TOTAL POINTS 58 58 52 FINAL SCORE 56 PBM Constructors, Inc. Warrick Sams Joe Paterniti Paul Steinbrecher Company Background and Experience(15 points) 10 10 12 Quotation of Rates(30 points) 26.97 26.97 26.97 Staff Experience(20 points) 18 17.5 15 Safety(5 points) 1 1 1 Water/Wastewater Experience(25 points) 20 20 17 Construction Project Manager Response Time(5 points) 3 3 4 I EVALUATOR TOTAL POINTS FINAL SCORE 78.97 78.47 75.97 77.80 - Petticoat-Schmitt Civil Contractors,Inc. - - Warrick Sams Joe Paterniti Paul Steinbrecher Company Background and Experience(15 points) 15 13 12 Quotation of Rates(30 points) 20.91 20.91 20.91 Staff Experience(20 points) 18 18.5 20 Safety(5 points) 2 2 2 Water/Wastewater Experience(25 points) 25 23 25 Construction Project Manager Response Time(5 points) 4 3 5 EVALUATOR TOTAL POINTS OW 84.91 80.41 84.91 FINAL SCOREII.Mr Warrick Sams Joe Paterniti Paul Steinbrecher Company Background and Experience(15 points) 15 13 13 Quotation of Rates(30 points) 26.04 26.04 26.04 Staff Experience(20 points) 18 19.5 19 Safety(5 points) 2 2 2 Water/Wastewater Experience(25 points) 25 25 24 Construction Project Manager Response Time(5 points) 5 2 4 EVALUATOR TOTAL POINTS 91.04 87.54 88.04 FINAL SCORE 88.87 Wharton Smith,Inc. Warrick Sams Joe Paterniti Paul Steinbrecher Company Background and Experience(15 points) 15 15 14 Quotation of Rates(30 points) 30 30 30 Staff Experience(20 points) 15 14 18 Safety(5 points) 2 2 2 Water/Wastewater Experience(25 points) 25 25 25 Construction Project Manager Response Time(5 points) 5 5 5 EVALUATOR TOTAL POINTS 92 91 941 FINAL SCORE