HomeMy WebLinkAboutminutes MINUTES
CLAY COUNTY UTILITY AUTHORITY
January 18, 2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Davis called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. McNees offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Davis, Vice-Chairman Roark, Mr. Hodges, Ms. Lebesch, and Mr. McNees
in attendance.
co Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Teri
a Shoemaker, Chief Engineer Paul Steinbrecher, Assistant Chief Engineer Joe Paterniti, Public & Governmental
co Affairs Liaison Dennis Ragosta, Procurement Manager Angelia Wilson, Service Availability Manager Melisa
o Blaney, Risk and Safety Manager Lynn Valentin, SCADA Manager John McCleary, Contract & Procurement
r
E Specialist Darin Parker, Administrative Assistant Operations Alicia Baker, Administrative Assistant
rEngineering Lori DeLoach, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Chad Hartman—5 Years of Service
b. Mike Provencal—5 Years of Service
Mr. Johnston acknowledged and introduced Lead Mechanic-Repairs Chad Hartman and Field Service
Technician Mike Provencal who have been employed by CCUA for five years.
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting, January 4, 2022
After discussion, Ms. Lebesch moved, seconded by Mr. Hodges, and carried 5-0, to approve the minutes
of the Regular Meeting held on January 4, 2022.
Item No. 6—Approval of Consent Agenda
a. Approval of Financial and Operational Activities
After discussion, Mr. McNees moved, seconded by Vice-Chairman Roark, and carried 5-0, to approve
the Financial and Operational Activities as follows;
January 18, 2022
1) Approval of Payment of Warrants
Warrants totaling$2,462,228.92
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities -None
c. Approval of Developer Agreements, Warranty Deeds & Easements
After discussion, Vice-Chairman Roark moved, seconded by s. Lebesch, and carried 5-0, to approve the
Developer Agreements, Warranty Deeds & Easements as follows;
1) Developer Agreement KU21/22-28 - Wastewater Service to 2569 Windwood Lane—Doctors
Lake Septic to Sewer Project (Joseph & Toni Crosby) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
2) Developer Agreement KU21/22-29 -Wastewater Service to 2577 Eagle Bay Drive—Doctors
Lake Septic to Sewer Project (Mark Ryder, Jennifer Wood & James Wood) - 1 ERC
wastewater, 1 ERC environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit
provided by Contract No. 35200)
3) Developer Agreement KU21/22-30 - Wastewater Service to 2641 Eagle Bay Drive—Doctors
Lake Septic to Sewer Project (Judy Obergfoll) - 1 ERC wastewater, 1 ERC environmental
impact, 1 ERC debt service—$0.00 ($3,777.00 Credit provided by Contract No. 35200)
4) Developer Agreement KU21/22-31 — Water & Wastewater Service to 3209 Doctors Lake
Drive (John Ganion & Julie Newsome) - 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1
ERC wastewater, 1 ERC environmental impact, 1 ERC debt service - $15,115.85
5) Developer Agreement KU21/22-32 — Water & Wastewater Service to 1033, 1029 & 1025
Floyd Street (A&M Home Builders, LLC) - 3 ERC's water, 3 ERC's AWS, 3 ERC's
SJRWMD, 3 ERC's wastewater, 3 ERC's environmental impact, 3 ERC's debt service -
$26,603.69
6) Developer Agreement KU21/22-33 -Wastewater Service to 2600 River Place Lane—Doctors
Lake Septic to Sewer Project (Timothy & Karen Deese) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
7) Developer Agreement KU21/22-34 -Wastewater Service to 2510 River Place Lane—Doctors
Lake Septic to Sewer Project (James Huber) - 1 ERC wastewater, 1 ERC environmental
impact, 1 ERC debt service—$0.00 ($3,777.00 Credit provided by Contract No. 35200)
8) Developer Agreement KU21/22-35 -Wastewater Service to 2518 River Place Lane—Doctors
Lake Septic to Sewer Project (Kelly & Laura Baltz) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
9) Developer Agreement KU21/22-36 -Wastewater Service to 2590 River Place Lane—Doctors
Lake Septic to Sewer Project (Richard & Bonnie Jurkiewicz) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
January 18, 2022 2
10) Developer Agreement KU21/22-37 -Wastewater Service to 2574 River Place Lane—Doctors
Lake Septic to Sewer Project (Randy & Teresita Love) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
11) Developer Agreement KU21/22-38 -Wastewater Service to 2530 River Place Lane—Doctors
Lake Septic to Sewer Project (Bobby & Carol Rowland) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
12) Developer Agreement KU21/22-39 - Wastewater Service to 2481 Quail Run Lane —Doctors
Lake Septic to Sewer Project (Donald & Paige Gottlieb) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
13) Developer Agreement KU21/22-40 - Wastewater Service to 2571 Quail Run Lane —Doctors
Lake Septic to Sewer Project (David & Elizabeth Kiebler) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
14) Developer Agreement KU21/22-41 - Wastewater Service to 3011 Doctors Lake Drive —
Doctors Lake Septic to Sewer Project(James &Karen Shockley) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
15) Developer Agreement KU21/22-42 - Wastewater Service to 3065 Woodveil Lane — Doctors
Lake Septic to Sewer Project (Amanda & James Shockley) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
16) Developer Agreement KU21/22-43 - Wastewater Service to 3051 Woodveil Lane — Doctors
Lake Septic to Sewer Project (Richard & Mary Bilyard) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
17) Developer Agreement KU21/22-44 - Wastewater Service to 3030 Woodveil Lane — Doctors
Lake Septic to Sewer Project (Ronald & Sandra Elsen) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
18) Developer Agreement KU21/22-45 - Wastewater Service to 3379 Inlet Lane —Doctors Lake
Septic to Sewer Project (Judy Vorpe) - 1 ERC wastewater, 1 ERC environmental impact, 1
ERC debt service—$0.00($3,777.00 Credit provided by Contract No. 35200)
19) Developer Agreement KU21/22-46 — The Silo Shoppes at Heritage Farms — 2219 County
Road No. 220, Building 3, Unit 317 — Settlement Agreement # 39 for Benitos Italian
Restaurant (2223 CR 220 #202, LLC) — 2.14— ERC's water, 2.14— ERC's AWS, 2.14-
ERC's SJRWMD, 2.16— ERC's wastewater, 2.16- ERC's environmental impact, 2.14—
ERC's debt service - $10,174.99
20) Grant of Easement—5836 Cedar Run Terrace - Grantor-Nancy Rockstroh
21) Grant of Easement—3065 Woodveil Lane - Grantors-Amanda Shockley&James Shockley
22) Grant of Easement—3011 Doctors Lake Drive - Grantors -James &Karen Shockley
23) Grant of Easement—64 Harmony Hall Road- Grantors-Walter&Mary Button
24) Grant of Easement—5997 West Shores Road- Grantors -Brian&Brenda Toner
25) Grant of Easement—2574 River Place Lane—Grantors -Randy&Teresita Love
26) Grant of Easement—616 Plantation Drive - Grantors - Thawatchai&Tipawan Tubtim
27) Grant of Easement—882 SE 56th Street—Grantor-Kevin Wilson
28) Grant of Easement— 151 Parkside Avenue - Grantors -Douglas &Deborah Karlish
29) Grant of Easement—433 Madison Avenue - Grantors - Tommy& Carolyn Smith
January 18, 2022 3
30) Grant of Easement—2600 River Place Lane - Grantors -Timothy&Karen Deese
31) Assignment of Easement—3000 Pony Lane - Grantors -Todd&Margaret Boger
32) Assignment of Easement—2568 River Place Lane - Grantor-Ernest Lindsey II
Item No. 7—Customer Account Adjustments—None
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Executive Director's Business
a. Request for advance approval to utilize government contracts for Hydro Excavator and IT Staff
Augmentation
Procurement Manager Angelia Wilson presented a request for advance approval to utilize government contracts
for the purchase of a Hydro Excavator and for IT Staff Augmentation. On October 5, 2021, the Board provided
advance approval to procure services and/or materials utilizing government contracts for Fiscal Year
2021/2022. Staff has budgeted for the following purchases and seeks approval to add the following
additional contracts to the approved list: 1) Sourcewell Public Utility & Airport Equipment Contract No.
122017-AMI/VAC — Staff has budgeted for the purchase of a Hydro Excavator and after conducting a price
analysis, staff discovered this formally solicited contract offered best overall pricing and value, 2) State of
Florida, Department of Management Services (DMS) Information Technology Staff Augmentation Contract
No. 8010150-21-STC-ITSA to supplement staff for completion of various IT-related projects. After
discussion, Mr. Hodges moved, seconded by Ms. Lebesch, and carried 5-0, to approve use of the contracts
as presented by Mrs. Wilson.
b. Request for consideration of proposed Change Order No. 2 to the Agreement with CDM Smith Inc. for the
Meadow Lake Water WTP Expansion 2018/2019 RFQ No. 6 to provide limited resident project
representative services during construction
Assistant Chief Engineer Joe Paterniti presented a request for consideration of proposed Change Order No. 2
to the Agreement with CDM Smith Inc. (CDM) for the Meadow Lake Water WTP Expansion 2018/2019
RFQ No. 6 to provide limited resident project representative (RPR) services during construction. This
expansion project provides additional water service capacity in the rapidly growing Lake Asbury service
area. The Board awarded the design of the facility to CDM on October 20, 2020 and construction of the
project was awarded to R2T, Inc., on November 2, 2021. The construction project duration, from the
Contractor's Notice to Proceed to Substantial Completion is anticipated to be ten (10) months ending in
October 2022. During the construction period RPR services are required to monitor and report on the
construction activities to ensure that the equipment, workmanship, and overall project are completed in
accordance with contract document specifications. At the time of initial design, RPR services were not
included in CDM's scope. Once design was complete and the estimate of the construction duration was
established, staff requested a proposal for RPR services. CDM can economically provide these RPR services
throughout construction. The proposed Change Order cost is comparable to the RPR costs on the Mid-Clay
Water Reclamation Facility and represents approximately one percent of the awarded construction cost. The
funds for this Change Order will come from capital budget reserves. After discussion, Mr. McNees
moved, seconded by Mr. Hodges, and carried 5-0, to approve Change Order No. 2 in the amount of$30,742,
as presented by Mr. Paterniti.
January 18, 2022 4
c. Other
Mr. Johnston informed the members there is an item regarding the rejection of all bids for ITB# 2019/2020-
A08 in the For Your Information section of the agenda and a request for formal action will be brought back
before them at a future meeting. He also introduced SCADA Manager John McCleary, who has recently
joined the CCUA team.
Item No. 10—Legal Business
a. Other-None
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
Item No. 13— Supervisor Comments
Mr. Hodges shared he always enjoys the staff recognitions and that it looks like CCUA is off to a great start for
the new year.
Ms. Lebesch said she enjoyed the staff recognitions and was pleased to see the progress on the Septic to Sewer
Project.
Mr. McNees thanked everyone for their efforts and congratulated Chad and Michael for their five-year
milestone.
Vice-Chairman Roark also echoed the comments and thanked everyone for all they do to make CCUA a
success.
Chairman Davis wished Mr. Starnieri a speedy recovery and shared everyone's thoughts will be with the
Gardella family during this time.
Item No. 14—Adjournment
Chairman Davis adjourned the meeting at 2:18 P.M.
Wendell Davis, Chairman
Janice Loudermilk, Recording Secretary
January 18, 2022