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CLAY COUNTY UTILITY AUTHORITY
January 4, 2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Davis called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Hodges offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3 —Roll Call
Roll Call was taken with Chairman Davis, Vice-Chairman Roark, Mr. Gardella, Mr. Hodges, Ms. Lebesch, Mr.
McNees, and Mr. Starnieri in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Teri
Shoemaker, Chief Engineer Paul Steinbrecher, Assistant Chief Financial Officer Karen Osborne, Assistant
CT Chief Engineer Joe Paterniti, Service Availability Manager Melisa Blaney, Environmental Compliance
Manager Heather Webber, Design Manager Kevin Ledbetter, Customer Service & Billing Manager Diana
Strickland, Public & Government Affairs Liaison Dennis Ragosta, Contract & Procurement Specialist Darrin
Parker, Administrative Assistant Operations Alicia Baker, and Administrative Assistant Engineering Lori
re Stewart. Grady H. Williams, Jr., legal counsel to the CCUA participated in the meeting via telephone.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting, December 21, 2021
After discussion, Vice-Chairman Roark moved, seconded by Mr. McNees, and carried 7-0, to approve
the minutes of the Regular Meeting held on December 21, 2021.
Item No. 5 Approval of Consent Agenda
a. Approval of Financial and Operational Activities
After discussion, Mr. Hodges moved, seconded by Ms. Lebesch, and carried 7-0, to approve the
Financial and Operational Activities and Developer Agreements, Warranty Deeds & Easements as
follows;
1) Approval of Payment of Warrants
Warrants totaling $1,791,352.54
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
January 4, 2022
e. Schedule of claims paid under the Sewage Backup Response Policy -None
f. Detailed Descriptive Warrant Report
2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities -None
c. Approval of Developer Agreements, Warranty Deeds &Easements
1) Developer Agreement KU21/22-27 - Car Wash 192 — 220 Blanding Blvd (ABC Properties,
LTD.) — 10.5 ERC's water, 10.5 ERC's AWS, 8.5 ERC's wastewater, 8.5 ERC's
environmental impact, 8.5 ERC's debt service - $40,407.75
2) Developer Agreement MU21/22-06 - Cross Creek Amenity Center Phase 2 — 2891 & 2929
Big Oak Drive (Cross Creek North Community Development District)— 11 ERC's water, 11
ERC's AWS, 11 ERC's SJRWMD, 8.5 ERC's wastewater, 8.5 ERC's debt service -
$41,551.99
Item No. 6—Customer Account Adjustments
a. Rom Gilbert—Request for a 100% leak credit
Customer Service & Billing Manager Diana Strickland presented a letter from Mr. Rom Gilbert of 1160
S. Lawrence Boulevard who requested a 100% billing credit for a leak he experienced at his residence.
After discussion, Mr. Starnieri moved, seconded by Mr. McNees, and carried 7-0, to uphold their
existing Leak Credit Policy, by affirming the 50% credit which has already been credited to his account
by staff.
Item No. 7—Business discussed at Committee Meetings
a. Audit/Finance Committee Meeting, January 4, 2022
Committee Chairman Roark informed the Board the Audit/Finance Committee met prior to today's
meeting to discuss and review the 2020/2021 Fiscal Year Audit. He thanked the auditors from James
Moore & Co. P.L. and staff for their efforts. After discussion, Mr. McNees moved, seconded by Mr.
Gardella, and carried 7-0, to accept the 2020/2021 Fiscal Year Audit, as presented.
Item No. 8—Executive Director's Business
a. Presentation of the audited 2020/2021 Financial Statements
This item was addressed under Item 7(a).
b. November Financial Package
Chief Financial Officer Jeff Wesselman presented the Financial Statements for November and reported
that operating income is $554,105 over budget due to a favorable revenue and favorable expense
variance. Operating revenue is $65,779 over budget and operating expenses are $488,326 under budget.
CCUA has gained 194 active water accounts and 185 active sewer accounts during fiscal year
2021/2022. After discussion, Mr. Hodges moved, seconded by Ms. Lebesch, and carried 7-0, to accept
the Financial Statements for November 2021, as presented by Mr. Wesselman.
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c. Proposed award of the contract for Bid No. 21/22-A2 - Saratoga Springs Water Treatment Plant,
Reclaimed Pumping Facility, and Potable and Reclaimed Water Distribution Main Project
Design Manager Kevin Ledbetter and Contract & Procurement Specialist Darrin Parker presented the
proposed award of the contract for Bid No. 21/22-A2 - Saratoga Springs Water Treatment Plant,
Reclaimed Pumping Facility, and Potable and Reclaimed Water Distribution Main Project. CCUA staff
procured the construction bid through a pre qualification selection process to narrow the field of
potential contractors to highly experienced firms. The Board approved of the pre-qualification process at
the July 5, 2021 meeting. The four contractors pre-qualified for the construction bid were Garney
Companies, Inc., Wharton-Smith, Inc., Petticoat-Schmitt Civil Contractors, LLC, and Sawcross, Inc.
Due to a potential deficit of adequate volume of reclaimed water to customers, staff provided a financial
incentive to expedite early delivery of the reclaimed portion of the project. The goal of the incentive is
to deliver the reclaimed project two (2) months earlier than the 14-month base schedule. The incentive
amount is $6,000 for each day the reclaimed portion of the project is delivered prior to 14-month
(substantial completion) date. Staff capped the total incentive amount at $360,000 (equivalent to 60
days). Should the contractor not deliver the reclaimed portion of the project by the base 14-month
substantial completion date, they will lose $6,000/day. Staff also capped the loss at $360,000. Staff
advertised the above-referenced project on CCUA's Bonfire Procurement Platform to the four (4)
prequalified contractors on October 30, 2021. At the December 21, 2021, bid opening, staff received
three (3) bids. Staff and the Engineer of Record from CDM Smith, Inc., evaluated the bids for
conformance with the solicitation requirements and determined Petticoat-Schmitt Civil Contractors,
LLC, submitted the lowest responsive and responsible bid at a total lump sum bid price of$13,469,000.
Staff requested approval of the award of the contract for the Saratoga Springs Water Treatment Plant,
Reclaimed Pumping Station, and Potable and Reclaimed Water Distribution Main Project to Petticoat-
Schmitt Civil Contractors, LLC. Staff also requested approval of the bid opening minutes and deductive
change orders and owner direct purchase orders for the express purpose of saving sales taxes on major
materials and equipment, as authorized by the Executive Director, or his designee, and as recommended
by the Chief Engineer. After discussion, Mr. McNees moved, seconded by Vice-Chairman Roark, and
carried 7-0, to award the contract, approve the bid opening minutes, and approve the deductive change
orders, as presented by Mr. Ledbetter and Mr. Parker.
d. Project Update - Doctors Lake Septic to Centralized Sanitary Sewer Conversion
Service Availability Manager Melisa Blaney provided an update on the Doctors Lake Septic to
Centralized Sanitary Sewer Conversion project. This report was for the Board's information only; no
action was requested or required on this item.
e. Customer Water Demand November 2021
Mr. Johnston provided a presentation regarding the Customer Water Demand for November 2021. This
report was for the Board's information only; no action was requested or required on this item.
f. Other
Mr. Johnston announced the retirement of Wastewater Superintendent Dennis Martin and introduced
CCUA's new Public & Governmental Liaison Dennis Ragosta who briefly addressed the Board
regarding his education and experience in the field.
Mr. Johnston reminded the Board he will be making a presentation on Water Supply Planning to the
Clay County BCC next Tuesday and he will be on vacation starting on Thursday, January 12th and will
be returning to the office on Tuesday, January 18th
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Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment-None
Item No. 12—Supervisor Comments
Ms. Lebesch complemented staff on the successful audit and shared how much she appreciated the Septic to
Sewer project update.
Mr. McNees thanked everyone for their informative presentations today.
Vice-Chairman Roark shared he appreciated the successful audit and enjoyed the update on the Septic to Sewer
project.
Mr. Gardella wished everyone a Happy New Year and echoed the comments regarding the audit and
presentations today.
Mr. Hodges echoed everyone's comments and shared he was very impressed with how prepared staff was for
the annual audit.
Mr. Starnieri echoed the other member's comments, welcomed Mr. Ragosta to CCUA, and shared may not be
able to attend the next two meetings.
Chairman Davis echoed all the member's comments and thanked Mr. Johnston for the update on the COVID
precautionary measures being used by CCUA.
Item No. 13 —Adjournment
Chairman Davis adjourned the meeting at 3:18 P.M.
Wendell Davis, Chairman
Janice Loudermilk, Recording Secretary
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