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Home My WebLink AboutEDB Laboratory Services 01-02-A3 AEL Renewal EXECUTIVE SUMMARY AGENDA ITEM: Request Approval of Contract Renewal for Laboratory Services Contract ITB# 01/02-A3 Date: February 10, 2022 BACKGROUND: The Laboratory Services contract with Advanced Environmental Laboratories (AEL) expires on March 10, 2022. However, the terms of this contract allow for the renewal of an additional term, contingent upon mutual agreement of both parties. AEL expressed their interest in renewing the contract.AEL requested a rate increase of 1.5%effective March 11,2022.Per the Contract,if both parties agree to renew the agreement,CCUA may consider a price increase in either of the renewal years based on verifiable changes in the marketplace. Staff compared the rates and have determined the rates to be consistent with the Consumer Price Index. BUDGET IMPACT: co CCUA's annual cost for laboratory services will increase by $2,969.64. Staff calculated the increase based on expenditures in the water and wastewater departments combined in the past fiscal year. z e RECOMMENDATION: Staff respectfully requests the Board of Supervisors approve the contract renewal for the Laboratory Services, ITB #01/02-A3 for an additional one-year term with the stated rate increase. ATTACHMENTS: AEL Rate Increase Request AEL 2022-2023 Rates //AW, TS (Author) //AW, TS,AB (Review) //TS (Final) HdvanCed 6681 Southpoint Parkway Jacksonville, FL 32216 Environmental laboratories, Inc. (904)363-9350 FAX(904)363-9354 February 4, 2022 Ms. Leslie Hess 3176 Old Jennings Road Middleburg, Florida 32068 RE: Renewal of Contract No. 01/02-A3 Dear Ms. Hess: Upon review of contract number 01/02-A3 and the current unit rates, I am requesting an annual increase of 1.5% beginning March 11, 2022. This was discussed last year that adding a 1.5% increase annually would be acceptable with the Clay County Utility Authority. to Additionally, with the current economic and supply chain issues we are experiencing an increase from the current rates will be vital for AEL to provide continued services to Clay County Utilities. Please advise when this may be addressed. Sincerely, R / Charles Ged President Advanced Environmental Laboratories, Inc. Enclosure (1): AEL renewal Doc Clay County Utility Authority working together to 3176 Old Jennings Rd. protect public health, } Middleburg,Florida 32068-3907 conserve our natural Telephone(904)213-2413 resources,and create Facsimile(904)213-2436 long-term value for 4p = our ratepayers. February 3, 2022 Mr. Chuck Ged Advanced Environmental Laboratories 6601 Southpoint Parkway Jacksonville,FL 32216 Re: Renewal of Contract No. 01/02-A3 Dear Mr. Ged: The above referenced contract is scheduled to expire on March 10, 2022. However, the terms of this contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties. The new contract period will continue from March 11, 2022, through March 10, 2023. If you wish to continue the contract under the current terms, please sign, date and return this letter to us by February 8, 2022, and we will consider this confirmation of acceptance of the current terms as stated above. We appreciate your operation and look forward to continuing doing business with you in the coming year. to Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANC YES NO OTHER Advance E nviron ntal Labor ries,Inc. L e4Liv H esy Leslie Hess N • Administrative Assistant/Water and Wastewater i_ TITLE: /Inh 4 P-oa DATE: cc: Jeremy D. Johnston Teri Shoemaker Angelia Wilson Ross Bland Stacie Weber X:\OPERATIONS\CONTRACTS\FY 21-22\AEL RENEWAL\AEL RENEWAL 2022-2023 REV.DOC Advanced Environmental Laboratories, Inc. Current Rates (from Proposed 2021 Proposed 2022 2010/2011) (1.5%Increase) (1.5%Increase) 1 CBOD 5 Influent $17.50 $17.76 $18.03 Effluent $17.50 $17.76 $18.03 2 Total Suspended Solids Influent $8.00 $8.12 $8.24 Effluent $8.00 $8.12 $8.24 3 Fecal Coliform $12.10 $12.28 $12.46 4 Total Nitrogen Influent $31.00 $31.47 $31.94 Effluent $31.00 $31.47 $31.94 5 Total Kjeldahl Nitrogen $17.60 $17.86 $18.13 6 Nitrate $9.90 $10.05 $10.20 7 Total Phosphorus Influent $18.00 $18.27 $18.54 Effluent $18.00 $18.27 $18.54 8 Non-Metallic Priority Pollutants $385.00 $390.78 $396.64 9 Metals Mercury $16.50 $16.75 $17.00 Lead $6.75 $6.85 $6.95 Cadmium $5.50 $5.58 $5.66 Copper $6.75 $6.85 $6.95 Zinc $5.50 $5.58 $5.66 Iron $5.50 $5.58 $5.66 Nickel $5.50 $5.58 $5.66 Silver $6.75 $6.85 $6.95 CO Arsenic $5.50 $5.58 $5.66 Selenium $5.50 $5.58 $5.66 Total Chromium $5.50 $5.58 $5.66 Molybdenum $5.50 $5.58 $5.66 10 Nutrients Hardness $8.80 $8.93 $9.06 Nitrate&Nitrite Nitrogen $15.40 $15.63 $15.86 Nitrate $9.90 $10.05 $10.20 Total Nitrogen $31.00 $31.47 $31.94 Ammonia Nitrogen $17.60 $17.86 $18.13 Total Ammonia $17.16 $17.86 $18.13 Ortho Phosphorus $16.50 $16.75 $17.00 TOC $27.50 $27.91 $28.33 Total Kjeldahl Nitrogen $17.60 $17.86 $18.13 Average Temperature $1.10 $1.12 $1.14 Unionized Ammonia(calc) $1.10 $1.12 $1.14 Total Phosphorus $18.00 $18.27 $18.54 Organic Nitrogen $31.00 $31.47 $31.94 11 River Monitoring Dissolved Oxygen $1.10 $1.12 $1.14 pH $1.10 $1.12 $1.14 Temperature $1.10 $1.12 $1.14 Conductivity $1.10 $1.12 $1.14 Secchi Disk Depth $1.10 $1.12 $1.14 Salinity $1.10 $1.12 $1.14 CBODS $17.50 $17.76 $18.03 Total Suspended Solids $7.70 $7.82 $7.94 Ammonia Nitrogen $17.60 $17.86 $18.13 Advanced Environmental Laboratories, Inc. Current Rates (from Proposed 2021 Proposed 2022 2010/2011) (1.5%Increase) (1.5%Increase) Total Kjeldahl Nitrogen $17.60 $17.86 $18.13 Nitrate and Nitrite $15.40 $15.63 $15.86 Total Phosphorus $17.60 $17.86 $18.13 Chlorine Residual $7.70 $7.82 $7.94 Chlorophyll-a $44.00 $44.66 $45.33 Total Nitrogen $31.00 $31.47 $31.94 Organic Nitrogen $31.00 $31.47 $31.94 Ortho Phosphorus $16.50 $16.75 $17.00 Fecal Coliform $12.10 $12.28 $12.46 Alkalinity $8.80 $8.93 $9.06 Color $8.80 $8.93 $9.06 Tide State(flow direction) $1.10 $1.12 $1.14 Total Stream Depth $1.10 $1.12 $1.14 Stream Monitoring $275.00 $279.13 $283.32 12 Benthic Monitoring $2,200.00 $2,233.00 $2,266.50 13 Residuals Total Nitrogen $31.00 $31.47 $31.94 Total Phosphorus $18.00 $18.27 $18.54 Total Potassium $5.50 $5.58 $5.66 Fecal Coliform(Sludge) $66.00 $66.99 $67.99 Total Solids $7.00 $7.11 $7.22 Cadmium $5.50 $5.58 $5.66 Chromium $5.50 $5.58 $5.66 Copper $6.75 $6.85 $6.95 Lead $6.75 $6.85 $6.95 CO Mercury $16.50 $16.75 $17.00 Nickel $5.50 $5.58 $5.66 Molybdenum $5.50 $5.58 $5.66 Selenium $5.50 $5.58 $5.66 Total Volatile Solids $5.50 $5.58 $5.66 Zinc $5.50 $5.58 $5.66 Arsenic $5.50 $5.58 $5.66 pH $1.10 $1.12 $1.14 Particle Size $82.50 $83.74 $85.00 14 TCLP on Digester Cake $605.00 $614.08 $623.29 15 Ground Water Monitoring Water Level $1.10 $1.12 $1.14 Nitrate and Nitrite $15.40 $15.63 $15.86 Total Dissolved Solids $8.00 $8.12 $8.24 Chloride $8.80 $8.93 $9.06 Arsenic $5.50 $5.58 $5.66 Cadmium $5.50 $5.58 $5.66 Chromium $5.50 $5.58 $5.66 Lead $6.75 $6.85 $6.95 Turbidity(NTU) $5.50 $5.58 $5.66 Chlorine Residual $8.80 $8.93 $9.06 Fecal Coliform $12.10 $12.28 $12.46 pH $3.30 $3.35 $3.40 Sulfate $11.00 $11.17 $11.34 Sampling Per Well $38.50 $39.08 $39.67 16 Toxicity Miller Street $1,463.00 $1,484.95 $1,507.22 Fleming Island $1,100.00 $1,116.50 $1,133.25 Advanced Environmental Laboratories, Inc. Current Rates (from Proposed 2021 Proposed 2022 2010/2011) (1.5%Increase) (1.5%Increase) Ridaught Landing Fleming Oaks $1,100.00 $1,116.50 $1,133.25 17 Other Primary Drinking Water Standards $137.50 $139.56 $141.65 Secondary Drinking Water Standards $110.00 $111.65 $113.32 Fecal Coliform on Potable Well $12.10 $12.28 $12.46 Giardia $110.00 $111.65 $113.32 Cryprosporidium $110.00 $111.65 $113.32 HAA $110.00 $111.65 $113.32 Water Asbestos $148.50 $150.73 $152.99 Nitrates-Nitrites $13.20 $13.40 $13.60 Inorganics(Primary) $137.50 $139.56 $141.65 THMs $44.00 $44.66 $45.33 Volatiles Org.Contaminants(Drinking Water VOCs) $71.50 $72.57 $73.66 Pesticides and PDBs(SOCs) $660.00 $669.90 $679.95 Radionuclides(Gross Alpha) $44.00 $44.66 $45.33 Secondary Contaminants $93.50 $94.90 $96.32 (2)Group II Unregulated $71.50 $72.57 $73.66 Group 1&II Unregulated $660.00 $669.90 $679.95 Micobiological $9.90 $10.05 $10.20 Copper&Lead $13.50 $13.70 $13.91 Additional Testing Oil&Grease by 1664 $55.00 $55.83 $56.67 Total Phenolics $60.50 $61.41 $62.33 CO Total Cyanide $60.50 $61.41 $62.33 BOD $16.50 $16.75 $17.00 Bicarbonate(calculation with Alkalinity) $5.50 $5.58 $5.66 Carbonate(calculation with Alkalinity) $5.50 $5.58 $5.66 Anion-Cation Balance $181.50 $184.22 $186.98 Flashpoint $30.80 $31.26 $31.73 Radium 226/228 $203.50 $206.55 $209.65 Total Coliform $9.90 $10.05 $10.20 Beryllium $5.50 $5.58 $5.66 Antimony $5.50 $5.58 $5.66 Thallium $5.50 $5.58 $5.66 EPA 624 $82.50 $83.74 $85.00 EPA 625 $220.00_ $223.30 $226.65 EPA 8270SIM PAHs $110.00 $111.65 $113.32 EPA 608 $82.50 $83.74 $85.00 Low Level Mercury 1631(per aliquot) $110.00 $111.65 $113.32 Priority Pollutant Metals $88.00 $89.32 $90.66 Nitrite $9.90 $10.05 $10.20 2,3,7,8TCDD $733.70 $744.71 $755.88 Radium 226 $110.00 $111.65 $113.32 Radium 228 $110.00 $111.65 $113.32 EPA 525.2 $132.00_ $133.98 $135.99 EPA 8260 Benzene+Napthalene $220.00 $223.30 $226.65 Hexavalent Chromium $16.50 $16.75 $17.00 Uranium $48.40 $49.13 $49.87