HomeMy WebLinkAboutminutes MINUTES
CLAY COUNTY UTILITY AUTHORITY
February 15, 2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Davis called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Chairman Davis offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Davis, Vice-Chairman Roark, Mr. Gardella, Mr. Hodges, Ms. Lebesch, Mr.
McNees, and Mr. Starnieri in attendance.
es Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Teri
a Shoemaker, Chief Financial Officer Jeff Wesselman, Assistant Chief Engineer Joe Paterniti, Public &
co Governmental Affairs Liaison Dennis Ragosta, Procurement Manager Angelia Wilson, Service Availability
o Manager Melisa Blaney, Senior Service Availability Engineer Darrell Damrow, Contract & Procurement
r
3 Specialist Darin Parker, Administrative Assistant Operations Alicia Baker, Administrative Assistant
Engineering Lori DeLoach, and Grady H. Williams, Jr., legal counsel to the CCUA.
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Item No. 4—Employee Recognition-None
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting, February 1, 2022
After discussion, Mr. McNees moved, seconded by Mr. Hodges, and carried 7-0, to approve the minutes
of the Regular Meeting held on February 1, 2022.
Item No. 6—Approval of Consent Agenda
a. Approval of Financial and Operational Activities
Chairman Davis discussed the possibility of using a different format for consideration of the Consent
Agenda items and asked that a sample be provided for review and consideration at the next meeting.
The Detailed Descriptive Warrant Report which provides the individual line-item details of the invoices
paid was available for review at the meeting. After discussion, Mr. McNees moved, seconded by Ms.
Lebesch, and carried 7-0, to approve the Financial and Operational Activities as follows;
1) Approval of Payment of Warrants
Warrants totaling $2,852,425.68
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a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities -None
c. Approval of Developer Agreements, Warranty Deeds & Easements
After discussion, Mr. Hodges moved, seconded by Mr. Gardella, and carried 6-0, (Vice-Chairman Roark
abstained Form 8B attached) to approve the Developer Agreements, Warranty Deeds & Easements as
follows;
1) Developer Agreement CU21/22-08 — Blanding & Henley Development Restaurant &
Retail Space— 1539 Blanding Blvd (Blanding—Henley SC, LLC)—2.5 ERC's water, 2.5
ERC's AWS, 2.5 ERC's SJRWMD, 2.5 ERC's wastewater, 1.5 ERC's reclaimed, 2.5
ERC's debt service - $23,113.23
2) Developer Agreement KU21/22-51 — Wastewater service to 2519 Eagle Bay Drive —
Septic to Sewer Project (Kenneth & Sheila Emanuel Sr) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by
Contract No. 35200)
3) Developer Agreement KU21/22-52 — Baptist Health Clay Campus Expansion — 1771
Baptist Clay Drive (Southern Baptist Hospital of Florida, Inc.) — 55 ERC's water, 55
ERC's AWS, 55 ERC's SJRWMD, 82 ERC's wastewater, 153 ERC's reclaimed, 55
ERC's debt service - $395,313.48
4) Developer Agreement KU21/22-53 — Wastewater Service to 2585 Quail Run Lane —
Septic to Sewer Project (Gregory & Jacquelyn Hale) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by
Contract No. 35200)
5) Developer Agreement KU21/22-54 - Regency Small Shops at Fleming Island Shopping
Center @ Eagle Harbor 1524 & 1526 County Road No. 220, Settlement Agreement #1
for The Mini Bar, III Located at 1524 County Road No. 220, Suite 4. SBSA #239 (The
Crossings at Fleming Island CDD) — 2.067 ERC's water, 2.067 ERC's AWS, 2.067
ERC's SJRWMD, 2.067 ERC's wastewater, 2.067 ERC's debt service - $8,896.41
6) Developer Agreement SS21/22-06 — Double Branch Subdivision — 153 Single Family
Lots (Pulte Home Company, LLC) — 153 ERC's water, 153 ERC's AWS, 153 ERC's
SJRWMD, 153 ERC's wastewater, 153 ERC's reclaimed, 153 ERC's debt service -
$738,230.15 ($661,876.47 deferred)
Item No. 7—Customer Account Adjustments—None
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Executive Director's Business
a. Request for approval of contract renewal for Laboratory Services Contract ITB# 01/02-A3
February 15, 202
Procurement Manager Angelia Wilson presented a request for approval of an annual renewal of the
contract with Advanced Environmental Laboratories (AEL) for ITB# 01/02-A3 — Laboratory Services.
The Laboratory Services contract with AEL expires on March 10, 2022. However, the terms of this
contract allow for the renewal of an additional term, contingent upon mutual agreement of both parties.
AEL expressed their interest in renewing the contract. AEL requested a rate increase of 1.5% effective
March 11, 2022. Per the Contract, if both parties agree to renew the agreement, CCUA may consider a
price increase in either of the renewal years based on verifiable changes in the marketplace. Staff
compared the rates and have determined the rates to be consistent with the Consumer Price Index.
CCUA's annual cost for laboratory services will increase by approximately $2,969.64. Staff calculated
the increase based on expenditures in the water and wastewater departments combined in the past fiscal
year. After discussion, Mr. Starnieri moved, seconded by Ms. Lebesch, and carried 7-0, to approve the
contract renewal as requested by Mrs. Wilson.
b. Request for advance approval to piggyback City of Orlando Contract #IFB21-0285 and USP
Technologies Service Agreement for Chemical-Based Odor Control at the Ridaught Landing Water
Reclamation Facility
Mrs. Wilson and Senior Service Availability Engineer Darrell Damrow presented a request for advance
approval to piggyback the City of Orlando's Contract #IFB21-0285 and USP Technologies Service
Agreement for Chemical-Based Odor Control at the Ridaught Landing Water Reclamation Facility.
Staff receives continuing odor complaints from neighbors south of the Ridaught Landing WRF. The
odor is caused by hydrogen sulfide and originates at the plant headworks which is the process element in
the facility at which flow from the service territory is received. Like most other CCUA plant headworks,
openings that are not accessed regularly on the structure are covered and an odor control filter is
incorporated. The odor control system has been inspected and is functioning properly but is not
sufficient based on the proximity of neighbors and the sulfide load. Common solutions to this type of
issue are to completely cover the headworks or introduce an odor control chemical to the influent, using
an oxidizer that neutralizes the sulfide. Covering the remainder of the headworks is a time and capital-
intensive process and makes some electrical and mechanical equipment vulnerable to corrosive
conditions. Staff sought a turnkey proposal from USP Technologies (USP). USP provides oxidant odor
control services to numerous utilities in Florida. CCUA can access these through an existing,
competitively bid contract. After a competitive bid process, the City of Orlando awarded IFB#21-0285
Hydrogen Sulfide Control Services to USP Technologies to provide turnkey services for equipment
delivery, installation, and ongoing operation and maintenance. USP will extend the same terms to
CCUA. The equipment consists of a hydrogen peroxide storage tank and metering pump. USP
Technologies has extensive experience in the oxidant approach and staff has determined the conditions
of the contract with USP Technologies to be fair, competitive, and reasonable. After discussion, Mr.
McNees moved, seconded by Mr. Hodges, and carried 7-0, to approve piggy-back of the contract and
acceptance of their proposal in the amount of$86,386, as presented by Mrs. Wilson and Mr. Damrow.
c. Request for approval of contract renewal with Softwink, Inc. DBA Quadrant Information Security for
the Network Security Audit & Security Event and Incident Monitoring Deployment and Management
Solution, RFP# 11/12-A2
Mrs. Wilson and Information Technology Manager Dale Shoenfelt presented a request for approval of a
contract renewal with Softwink, Inc. DBA Quadrant Information Security for the Network Security
Audit & Security Event and Incident Monitoring Deployment and Management Solution, RFP# 11/12-
A2. Quadrant provides a vital service in the IT Department's multi-layered computing security strategy.
Quadrant has deployed sensors at CCUA's primary office and at wastewater treatment plants to provide
real-time threat detection, analysis and notification, and risk transference. The Network Security Audit
& SIEM Deployment and Management Solution with Quadrant requires renewal for calendar year
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January 1, 2022 - December 31, 2022. The terms of this contract allow for the renewal of additional
terms, contingent upon mutual agreement of both parties. Quadrant expressed their desire to renew the
contract with no increase. After discussion, Mr. Hodges moved, seconded by Vice-Chairman Roark, and
carried 7-0, to approve the contract renewal as requested by Mrs. Wilson and Mr. Shoenfelt.
d. Proposed Task Order No. 38 with Insituform for the Moody Avenue and Meadow Drive Stormwater
Pipe Cured in Place Pipe Lining
Chief Operations Officer Teri Shoemaker presented a request for approval of proposed Task Order #38
associated with 2018/2019-A7 - Sanitary Sewer, Wetwell and/or Manhole Rehabilitation Services
Continuing Contract, Part C with Insituform Technologies, LLC for Moody Avenue and Meadow Drive
Stormwater CIPP Lining. On February 1, 2022, a water main break occurred along Moody Avenue at
Meadow Drive in Orange Park. Staff identified a broken 8-inch water main flooding the area and
compromising the roadway. Staff shut off valves to isolate the damaged pipe and deployed a repair
crew. Internal crews and equipment could complete the water main repair within a day. However, in
completing this repair, CCUA removed a Clay County stormwater pipe to access the broken water main.
Clay County inspectors expressed concern the removal and replacement would compromise the integrity
of the pipe. To quickly reopen the intersection, both parties agreed that CCUA would engage Insituform
to line the pipe later. Staff reviewed Insituform's proposal and determined the fee of$21,939.12 which
was based on the contact's pricing to be reasonable. After discussion, Mr. McNees moved, seconded by
Ms. Lebesch, and carried 7-0, to approve Task Order# 38, as presented by Ms. Shoemaker.
e. Proposed Task Order No. 8 with Vortex Services for the Fiscal Year 2021-2022 Manhole Rehabilitation
Ms. Shoemaker presented a request for approval of proposed Task Order#8 associated with 2018/2019-
A7 - Sanitary Sewer, Wetwell and/or Manhole Rehabilitation Services Continuing Contract, Part B with
Vortex Services for the 2021-2022 Manhole Rehabilitation Project which includes the repair of forty-
five (45) manholes in the Lakeside area. Staff reviewed Vortex's proposal and determined the fee of
$87,949.75 which was based on the contact's pricing to be reasonable. After discussion, Mr. Hodges
moved, seconded by Ms. Lebesch, and carried 7-0, to approve Task Order # 8, as presented by Ms.
Shoemaker.
f. Consideration of a request from Mr. Dennis Horner for financing of wastewater connection fees for
service to his property located at 3010 Pony Lane, Middleburg, Florida
Service Availability Manager Melisa Blaney presented for consideration a request for financing of
wastewater connection fees from Mr. Dennis Horner for his residential property located at 3010 Pony
Lane, Middleburg, Florida. After discussion, Mr. McNees moved, seconded by Ms. Lebesch, and carried
7-0, to approve financing in the amount of$8,500.76 for a period of ten (10) years at CCUA's standard
terms and interest rate as annually approved, as presented by Ms. Blaney.
g. Other
Mr. Johnston advised the Board staff will be starting on the annual budget process for Fiscal Year
2022/2023 in March. He also informed them the Clay County Board of County Commissioners is
considering a 10% Utility Tax on water and he will be appearing before them on February 22, 2022,
regarding the impact it will have on our customers.
He also reminded everyone Clay Day will be held in Tallahassee on Thursday, February 17, 2022.
February 15, 2022 4
Item No. 10—Legal Business
a. Other-None
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
Item No. 13— Supervisor Comments
Vice-Chairman Roark thanked everyone for their efforts.
Mr. McNees shared inflation will be a huge factor in the upcoming budget and wished everyone heading to
Tallahassee safe travels.
Ms. Lebesch thanked everyone for their presentations and shared she appreciated the photos being included in
the agenda package.
Mr. Gardella thanked the staff for all their hard work in preparing the items and presentations for the agenda.
Mr. Hodges thanked everyone for the quality and professionalism shown in the the agenda presentations.
Mr. Starnieri echoed everyone's comments and said inflation will certainly have a huge impact on the upcoming
budget.
Chairman Davis echoed everyone's comments and thanked staff for their efforts.
Item No. 14—Adjournment
Chairman Davis adjourned the meeting at 2:35 P.M.
Wendell Davis, Chairman
Janice Loudermilk, Recording Secretary
February 15, 2022 5