HomeMy WebLinkAboutRegular Agenda - 4/5/2022 Clay County Utility Authority
Regular Meeting-Board Room
April 5, 2022—2:00 P.M.
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance -McNees
3. Roll Call—Loudermilk
4. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting, March 15, 2022
5. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$3,869,608.54
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts—None
(2) Approval of Supplemental Agreements and Change Orders
i. Proposed Supplemental Agreement No. 1 to Master Contract 2021/2022-A03 for R2T,
Inc. to provide Construction Services for the Fleming Island WRF Clarifier No. 1
Rehabilitation project
c. Approval of Financing Requests -None
d. Approval of Contract Usage
(1) Florida Sheriffs Association Tire Contract No. FSA 22-TRS24.0
(2) State of Florida, Department of Management Services (DMS)Furniture Contract No.
56120000-19-ACS
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement KU21/22-68 — Water and Wastewater Service to 4688 Raggedy Point
Road (Mercy Support Services Inc.) - 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC
wastewater, 1 ERC environmental impact, 1 ERC debt service - $11,280.94
Clay County Utility Authority Board of Supervisors
Agenda—April 5, 2022
Page Two
5. Approval of Consent Agenda Items—Davis (continued)
e. Approval of Developer Agreements,Warranty Deeds &Easements (continued)
(2) Developer Agreement KU21/22-70 — 4465 US Highway 17, Suites 1-5 Settlement
Agreement #3 for Total Salon (Louis L. Huntley Enterprises, Inc.) — 1.30- ERC's water,
1.30- ERC's AWS, 1.30— ERC's SJRWMD, 1.30— ERC's wastewater, 1.30— ERC's
environmental impact, 1.30—ERC's debt service - $6,150.46
(3) Developer Agreement KU21/22-71 —Wastewater Service to 2521 Windwood Lane - Doctors
Lake Septic to Sewer Project (Joseph Mathew Gilmore & Gwendoline Louise Gilmore) - 1
ERC wastewater, 1 ERC environmental impact, 1 ERC debt service — $0.00 ($3,777.00
Credit provided by Contract No. 35200)
(4) Developer Agreement KU21/22-72 — Water Service to 352 Old Jennings Road (Christopher
& Kerry Thigpen) - 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$1,586.95
(5) Developer Agreement KU21/22-73 — Wastewater Service to 65 Swimming Pen Drive
(Swimming Pen Drive In-Fill Project) (Matthew & Crystal Fetzner) - 1 ERC wastewater, 1
ERC environmental impact, 1 ERC debt service - $11,197.82
(6) Developer Agreement MU21/22-09 — Granary Park Subdivision, Phase II (Sandridge Land
Developers, LLC) — 279 ERC's water, 279 ERC's AWS, 279 ERC's SJRWMD, 279 ERC's
wastewater, 279 ERC's reuse, 279 ERC's debt service - $1,382,387.95 ($1,206,951.21
deferred)
(7) Developer Agreement MU21/22-11 — Robinson Ranch Subdivision, Phase I — Consisting of
198 Lots (AMH Robinson Tract Development, LLC) — 198 ERC's water, 198 ERC's AWS,
198 ERC's SJRWMD, 198 ERC's wastewater, 198 ERC's reuse, 198 ERC's debt service -
$982,715.25 ($856,546.02 deferred)
(8) Developer Agreement RU21/22-03 — Water Service to 2571 Crooked Creek Point (Marshal
& Patricia Linder) - 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$2,367.51
(9) Developer Agreement RU21/22-04 — Water and Wastewater Service to 4176 County Road
218 (Middleburg Service Area) (Michael Roche) - 1 ERC water, 1 ERC AWS, 1 ERC
SJRWMD, 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$21,889.93
(10) Developer Agreement RU21/22-05 — Water Service to 2574 Crooked Creek Point (Frank &
Doris Woodward) - 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$2,367.51
(11) Assignment of Easement—2655 Eagle Bay Drive—Grantors -Lawrence &Mary Harvey
(12) Grant of Easement- 3058 Woodveil Lane—Grantor- Curtis W. Keniston
(13) Grant of Easement - 4701 Raggedy Point Road-Grantors - W. David Noyles & Sabrina D.
Noyles
(14) Grant of Easement- 3550 Loango Road—Grantor- Geraldine L. Gambrell
(15) Grant of Easement- 3661 Doctors Lake Drive-Grantors-Jeffery Remp &Kimberly Remp
(16) Grant of Easement- 4635 Pine Avenue—Grantors -Keith Matches & Teresa Matches
(17) Grant of Easement- 720 Arthur Moore Drive—Grantor-LTB Customer Homes, Inc.
(18) Grant of Easement- 163 Short Trail—Grantor-William Grubbs
(19) Grant of Easement- 153 Branscomb Road-Grantor-Tobi McGuigan
(20) Grant of Easement- 3013 Doctors Lake Drive - Grantors -James &Linda Pace
Clay County Utility Authority Board of Supervisors
Agenda—April 5, 2022
Page Three
6. Customer Account Adjustments—None
7. Business discussed at committee meetings—None
8. Executive Director's Business—Johnston
a. Clay Board of County Commissioners Water Demand, Integrated Water Resource Planning, and
Water Quality Presentation with the SJRWMD Conservation Overview by Doug Conkey
b. February 2022 Financial Package
c. Supply Chain Disruptions &Price Increases
d. Proposed Supplemental Agreement No 8 with Jacobs to provide Consulting Services for
development of Reclaimed Water Operating Protocols
e. Proposed Supplemental Agreement No. 5 with CDM Smith, Inc for the Strategic Planning Phase 2
f. Other
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Davis
14. For Informational Purposes Only
a. Construction and Engineering Report
b. Complaint Notice -Amanda Simons (387706)v. Clay County Utility Authority
c. Customer Service Compliment
d. Customer Water Demand February 2022
e. Operational Performance Measures February 2022
f. Clay County Economic Development Corporation Investor Letter
g. Change Order No. 1 to the contract with Petticoat-Schmitt Civil Contractors, Inc. for 21/22-A02
Saratoga Springs Water Treatment Plant, Reclaimed Pump Station, and Potable and Reclaimed
Water Distribution Main Project for Owner Direct Purchase of Materials
h. Conserving Clay—Leak Detection Report January 2022
All items contained in No. 4 through No. 9 are subject to Board action