HomeMy WebLinkAboutminutes MINUTES
CLAY COUNTY UTILITY AUTHORITY
April 19, 2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Davis called the meeting to order at 1:59 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Vice-Chairman Roark offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Davis, Vice-Chairman Roark, Mr. Gardella, Mr. Hodges, Ms. Lebesch, Mr.
McNees, and Mr. Starnieri in attendance.
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Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Teri Shoemaker,
Chief Engineer Paul Steinbrecher, Assistant Chief Engineer Joe Paterniti, Chief Financial Officer Jeff Wesselman,
o Assistant Chief Financial Officer Karen Osborne, Procurement Manager Angelia Wilson, Service Availability
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3 Manager Melisa Blaney, Public & Government Affairs Liaison Dennis Ragosta, Senior Design Engineer Kevin
Ledbetter, Risk and Safety Manager Lynn Valentin, Contract & Procurement Specialist Darrin Parker,
Administrative Assistant Operations Alicia Baker, Administrative Assistant Engineering Lori Stewart and Grady H.
Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Jeremy Johnston
Chairman Davis presented a certificate of appreciation to Mr. Johnston who has been employed by CCUA
for ten years.
Item No. 5—Approval of Minutes
a. Board of Supervisors Regular Meeting,March 15,2022
After discussion, Ms. Lebesch moved, seconded by Mr. Gardella, and carried 7-0, to approve the minutes of
the Regular Meeting held on March 15, 2022.
Item No. 6—Approval of Consent Agenda
After discussion, Mr. Hodges moved, seconded by Mr. McNees, and carried 7-0, to approve the Consent
Agenda as follows;
a. Approval of Financial and Operational Activities
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1) Approval of Payment of Warrants
Warrants totaling$2,704,908.54
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization
b. Approval of Capital Budget Activities
1) Approval of Supplemental Agreements and Change Orders
a. Supplemental Agreements
i. Proposed Supplemental Agreement No 8 with Four Waters for a Basis of Design
Report for Lift Station#62 and Lift Station#67 Upgrades
ii. Proposed Supplemental Agreement No 9 with Four Waters for Lift Station #4
Upgrades
c. Approval of Financing Requests -None
d. Approval of Contract Usage -None
e. Approval of Developer Agreements,Warranty Deeds &Easements
1) Developer Agreement KH21/22-08 — Water Service to 572 & 552 SE 41st Street (Crawford
Development Group, LLC) - 2 ERC's water, 2 ERC's AWS, 2 ERC's SJRWMD, 2 ERC's
debt service - $5,984.36
2) Developer Agreement KU21/22-74 — Water and Wastewater to 1017 & 1018 Jayla Cove
(Patrick K. Jett) - 2 ERC's water, 2 ERC's AWS, 2 ERC's SJRWMD, 2 ERC's wastewater, 2
ERC's environmental impact, 2 ERC's debt service - $10,542.62
3) Developer Agreement KU21/22-75 —Water and Wastewater to 1030 & 1038 Fleming Street
(TMJ Funding, LLC) - 2 ERC's water, 2 ERC's AWS, 2 ERC's SJRWMD, 2 ERC's
wastewater, 2 ERC's environmental impact, 2 ERC's debt service- $22,003.64
4) Developer Agreement KU21/22-76 — Wastewater to 3037 Woodveil Lane — Doctors Lake
Septic to Sewer Project (Rodney & Shelby Keller) - 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by Contract
No. 35200)
5) Grant of Easement—Armstrong Commercial Development Phase 4a—Grantors—Armstrong
Venture, LLC
Item No. 7—Customer Account Adjustments -None
Item No. 8—Business discussed at Workshop
Chairman Davis and the other members of the Board requested several options to be shown on how the proposed
base and usage tiers would affect a customer's monthly bill. Staff will provide examples of same at an upcoming
meeting.
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Item No. 9—Executive Director's Business
a. Proposed Supplemental Agreement No 9 with Jones Edmunds for CCUA North Campus Driveway
Assistant Chief Engineer Joe Paterniti presented proposed Supplemental Agreement No 9 with Jones
Edmunds for CCUA North Campus Driveway. Staff requested approval to investigate options for an
alternate means of access to the CCUA Administration Campus. With the implementation of the First
Coast Expressway, traffic volume on Old Jennings Road has increased. In addition, the proximity of the
entrance to the CCUA Administration Campus at 3176 Old Jennings Road to the high-speed right hand
turn from Blanding Boulevard, has made exiting the campus difficult. CCUA staff requested that Jones
Edmunds evaluate alternative means in ingress and egress to the CCUA Administration Campus through
a new North Campus Driveway. CCUA vehicles and employees exiting the campus to the north will
access Old Jennings Road via Brannan Mill Road. The County plans to install a traffic light at the
intersection of Brannan Mill Road and Old Jennings Road which makes exiting the CCUA campus by a
north driveway the preferred route. The Supplemental Agreement will engage Jones Edmunds to
investigate the feasibility of implementing a new driveway that will connect the Administrative Campus
parking area to Whitebark Plantation Drive or Brannan Mill Road. The investigation will focus on two
(2) potential routes. The investigation will evaluate the potential environmental and neighborhood
impacts and the ability to obtain the needed permits to construct the driveway. The consultant will
recommend a horizontal driveway alignment, pavement design and stormwater management
improvements. The scope of work includes the preparation of a conceptual level estimate for the cost of
the recommended improvements. After discussion, Mr. Hodges moved, seconded by Mr. Starnieri, and
carried 7-0, to approve the Supplemental agreement in the amount of$36,340.73, as presented. The Board
also directed staff to coordinate with the County and FDOT during this process.
b. Other
Ratification of Emergency Declaration
Mr. Johnston informed the Board staff initiated an Emergency Purchase to secure an adequate supply of
potable water meters to meet customer demands. A delay in acquiring potable water meters risks a
potential of meters not being available for installation when requested. CCUA has a unit pricing contract
with Sensus; however, the company is not able to keep pace with our demand with current supply chain
issues. Our top priority is public health, and water meters are essential for delivering and metering safe
and reliable drinking water to customers. CCUA will continue to use Sensus but will supplement meter
needs with the Neptune brand. Neptune meters are compatible with the Sensus network so they will not
cause issues with reading and billing. CCUA tested one meter to verify the compatibility and seamless
integration. The price of each meter is less than what we are paying through our contract with Sensus.
After discussion, Mr. Hodges moved, seconded by Mr. McNees, and carried 7-0, to ratify the emergency
purchase, as presented.
Item No. 10—Legal Business
a. Other
Mr. Williams informed the Board the quarterly Liability & Claims Report was included in the agenda
package in the For Your Information section and briefly discussed one of the current claims.
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Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
Item No. 13 —Supervisor Comments
Vice-Chairman Roark thanked staff for the March 2022 -Meter Installation Summary.
Mr. McNees thanked everyone for lunch and the information which provided during the Workshop.
Ms. Lebesch, Mr. Gardella and Mr. Hodges echoed Mr. McNees' comments.
Mr. Starnieri thanked staff for assisting the Town of Orange Park and requested going forward the Change Order
total be shown in relationship to the total for the entire project. He also thanked Mr. Johnston for his years of service.
Chairman Davis echoed all the comments by the other members of the Board.
Item No. 14—Adjournment
Chairman Davis adjourned the meeting at 2:25 P.M.
Wendell Davis, Chairman
Janice Loudermilk, Recording Secretary
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