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Home My WebLink AboutEDB Board Package Proposed June 1 `�,0 COU^,i` Clay County Utility Authority Working together to 3176 Old Jennings Road protect public health, Middleburg,90 )2 72-5 9 9 conserve our natural GJI Telephone(904)272 5999 resources,and create • ♦ long-term value for (/Ty ALID O* W W W.clayutility.org our ratepayers. May 17, 2022 Clay County Utility Authority Board of Supervisors Re: 2022/2023 Budget Per our enabling legislation, we are required to prepare a proposed budget for the Authority and submit it to the Board on or before June 1 for the ensuing fiscal year approval. 2022/2023 Operating Budget 2022/2023 Self Insurance Budget 2022/2023 Departmental Capital Budget (Sub budget of Capital Budget) 03 2022/2023 Five Year Capital Budget a) co The following is a timetable for our 2022/2023 Budget adoption: 0 July 19th—Budget Committee meeting on the proposed budgets August 2nd—Approve Tentative Budget August 11th—Publish Rate Hearing advertisement,tentative budget and rate in the Clay Today August 18th—Publish Rate Hearing advertisement,tentative budget and rate in the Clay Today August 19th—The Authority is required to send to Clay, Bradford, and Duval County our tentative budget 30 days prior to final adoption along with our 5-year capital plan per our enabling legislation September 13th—Rate Hearing at 7pm September 20th—Final Adoption Rate payers will be notified of the upcoming Public Hearing through August and September paper bills, online customer page,Twitter feeds and posted signs in Customer Service and lobby.The website will be updated to provide budget information once the Tentative Budget is accepted. Thank you, Jeffrey S. Wesselman, CPA Chief Financial Officer CLAY COUNTY UTILITY AUTHORITY 2022/2023 PROPOSED OPERATING BUDGET Revenues: Water Revenue 19,892,528 Sewer Revenue 31,272,769 Reclaimed Revenue 5,631,610 Connection Fees,AWS&DEP Grants 4,801,317 Miscellaneous Revenue 2,072,961 Capital Fund-Const.Dept.Labor,OH,&Equipment 527,493 Interest-Restricted 2,285 Interest-Non Restricted 585,704 Total Revenues $64,786,667 Expenditures: Debt Service-Interest $1,926,613 Debt Service-Principal 7,317,257 Debt Service-Stabilization Restricted Interest Income 2,285 Renewal&Replacement Fund 2,615,873 Environmental Reuse Capital Fund 1,236,218 Connection Fee Fund,AWS&DEP Grants 4,801,317 Departmental Capital Fund 1,386,263 Capital Reserve 2,615,873 Total Debt and Capital Expenditures $21,901,699 Operation Expenses: Wages $14,278,342 Capitalized Wages ($581,852) Health Insurance 2,798,520 Retirement 1,448,545 Licenses, Education,&Uniforms 389,975 Payroll Taxes 1,014,911 Workers Compensation ins. 192,277 tO General Liability&Property Insurance 859,395 Transportation Expense 723,366 Rental Space 49,706 Communication Expense 524,779 Electric&Fuel-W/P 744,000 Electric&Fuel-L/S 440,000 Electric&Fuel-STP 1,466,000 Electric&Fuel-Office 39,374 Chemicals Water 233,400 Chemicals Sewer 950,000 Supplies-Water 1,820,715 Supplies-Sewage 1,223,134 Supplies Office 618,041 Software 963,504 Engineering Expense 386,000 Legal Expense 537,126 Audit Expense 34,000 Subcontractors-Water 802,552 Subcontractors-Water Testing 108,000 Subcontractors-Sewage 1,108,929 Subcontractors-Sewage Testing 190,500 Subcontractors AWS - Subcontractors General 1,978,628 Sludge Removal&Treatment 2,684,753 Bad Debt Expense 500 Miscellaneous 565,076 Contingency 1,157,224 Board Of Directors Compensation 52,194 Due in Lieu of Taxes 2,555,861 Total Operation Expenses $42,357,475 CLAY COUNTY UTILITY AUTHORITY 2022/2023 PROPOSED OPERATING BUDGET Construction Department Expenses: Wages $176,341 Health Insurance 34,686 Retirement 17,343 Payroll Taxes 13,267 Workers'Compensation Insurance 6,605 Property/Liability Insurance 54,000 Equipment Fuel, Repairs&Maintenance 30,000 Field Supplies&Small Tools 10,000 Office Supplies _ 250 Material&Subcontractors 2,100 Miscellaneous Expenses&Employee Training 33,184 Contingency Reserve 45,333 Depreciation 104,385 Total Construction Department Costs 527,493 Total Expenditures $64,786,667 (OVER)UNDER BUDGET $0 to CLAY COUNTY UTILITY AUTHORITY 2022/2023 PROPOSED OPERATING BUDGET - RECAP REVENUES: $64,786,667 III ❑Sewer Revenue ❑Water Revenue 0 Reclaimed Revenue ❑Connection Fees 0 Miscellaneous Revenue O Capital Fund 31% 0 Interest 1% 1% EXPENDITURES: $64,786,667 21% 0 Capital Funding 4% ❑Wages and Related ❑Debt Service & Stabilization 4% ❑Supplies ❑Subcontractors illiNft ❑Electric& Fuel ❑Due in Lieu of Taxes ❑Health Insurance ❑Sludge Removal &Treatment 0 Other ❑Professional Services 25% ❑Software ❑Property& Liability Insurance ❑Transportation Expense ❑Communication Expense 14% Clay County Utility Authority 2022/2023 Proposed Self Insurance Fund Budget TOTAL SELF INSURANCE FUND FUND BALANCE: Sewer Backup $ 500,000 Unemployment 25,000 Fund Balance, Estimated as of October 1, 2022 $ 525,000 EXPENDITURES: Expenditures will be Board Approved per Occurrence Total Expenditures $ - Fund Balance September 30, 2023 $ 525,000 to Clay County Utility Authority Proposed Departmental Capital Budget FY 2022-2023 Description Total Budget Water Treatment Toyota Forklift $ 36,000.00 Pole Barn $ 15,000.00 Portable Gas/hydraulic valve exerciser $ 13,000.00 Diesel Generator w/GFCI $ 17,500.00 $ 81,500.00 Wastewater Treatment Pro-turn-260-27hp Kawasaki-60inch Mower $ 9,804.60 Replace Roof-Storage Building Miller WWTP $ 10,000.00 Hauler 800xgas yard cart $ 8,774.00 $ 28,578.60 Distribution&Collection DPH-3B Hydrostatic Test Pump $ 5,000.00 Dri-Prime CD150S Pump Trailer Mounted $ 55,000.00 (3)Ground Penetrating Radars $ 60,000.00 908 Front End Loader $ 128,000.00 289D3 Skid Steer $ 122,000.00 GMC Sierra 2500 Crew Cab $ 52,000.00 Chevrolet Silverado 3500 Dually with Work Body $ 52,000.00 Chevrolet Silverado 2500 4X4 Work Body $ 51,000.00 $ 525,000.00 GIS None Customer Service Public Relations None to Construction Caterpillar Mini Excavator 305D $ 65,000.00 $ 65,000.00 Service Availability None IT VDI Server Graphics Cards $ 62,000.00 VDI Server Expansion $ 157,000.00 Cannon Color Plotter TX-4100 $ 14,000.00 Cannon Model IT Advance IR6555 $ 10,000.00 $ 243,000.00 Facility Management Security System Expansion $ 10,000.00 CCTV System Expansion $ 12,000.00 Fleet Vehicle $ 35,000.00 Facilities/Fleet Vehicle $ 45,000.00 Lucy Branch Roof Replacement $ 20,000.00 Lucy Branch Fence Replacement $ 15,000.00 $ 137,000.00 Inventory JH 4,500 lb.36 Volt Pantograph Single Reach Truck $ 56,184.48 $ 56,184.48 Construction and Inspection Services None Engineering None Master Departmental Capital Contingency $ 250,000.00 Total Department Budgets $ 1,386,263.08 Clay County Utility Authority 2022/2023 Capital Projects Expenditures Budget And Five Year Capital Projects Plan Adjusted for Prior Year Jobs Not Completed as of 3/31/2022 ADJUSTED FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 2026/2027 TOTALS REVENUES: Balance October 1,2021,to include Transfers 138,289,659 138,289,659 Funds Spent on Jobs Prior to FY 2020/2021 (34,594,874) (34,594,874) Renewal,Replacement&Betterment 2,414,518 2,615,873 2,694,349 2,775,179 2,858,434 2,944,187 16,302,540 Departmental Capital Transfer 1,052,400 1,052,400 1,000,000 1,000 000 1,000 000 1,000 000 6,104,800 Environmental Reuse Capital Fund Transfer 1,140,408 1,236,218 1,248,580 1,261,066 1,273,677 1,286,413 7,446,362 Capacity Fees Transfer 4,078,314 4,079,570 4,283,549 4,497,726 4,722,612 4,958,743 26,620,513 Grant Revenue 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 9,000,000 Alternative Water Supply Transfer 688,309 721,747 743,399 765,701 788,672 812,333 4,520,162 Debt Service Charge 200,400 200,400 200,400 200,400 200,400 200,400 1,202,400 Surplus Transfer(Operating Contingency Utility&Capital Reserve,includes add'l R&R) 3,416,509 3,775,457 4,009,994 4,130,294 4,254,203 4,381,829 23,968,285 Restricted Interest Earnings 5,120 2,285 5,000 5,000 5,000 5,000 27,405 Borrowing Utilization of Surplus Funds if needed (86,707,470) 111,640,712 63,455,913 20,105,412 18,801,847 (59,844) 127,236,570 Balances After Transfers 31,483,293 126,824,662 79,141,184 36,240,778 35,404,845 17,029,060 326,123,822 CAPITAL EXPENDITURES: RENEWAL,REPLACEMENT&BETTERMENT Departmental Capital 1,122,049.45 1,386,263.08 1,250,000.00 1,250 000.00 1,250 000.00 1,250,000.00 7,508,312.53 Knight Boxx/Old Jennings Force Main Extension 9,114.95 450 000.00 459,114.95 Rehab SP WW Clarifer#1/under drain 1-2 64,176.20 1,485,000.00 248,430.00 1,797,606.20 Lake Asbury WM Improvements(602 Lake Asbury Road&Aldersgate St.) 0.00 170 000.00 1,530 000.00 1,700,000.00 Wesley RD WM Improvements(Branscomb Road to Arthur Moore Drive) 0.00 200 000.00 1,800 000.00 2,000,000.00 Server Lifecycle Replacement 1,925,000.00 1,925,000.00 ERP Software Replacement 1,400 000.00 1,400,000.00 SCADA System 0.00 1,260 048.00 698,158.00 1,146,178.00 1,146,178.00 1,146,178.00 5,396,740.00 Meadowbrook WTP Upgrades-(GST#3 repair,Transfer switch,GST#2 roof repair,Aerator repair,n 82,308.00 2,000 000.00 1,917,692.00 4,000,000.00 Meadowbrook Well Rehab 16,895.00 350 000.00 366,895.00 Miller St.WWTP Upgrades(Complete Paving of Loop Road,Refurbish Influent Structure(Exterior),t 0.00 640 500.00 640,500.00 Ridgecrest WTP-Replace Softstart&Crossline Starters with VFD's 1,070 654.00 940 574.00 2,011,228.00 Ridaught WTP-Phase I GST Upgrades 70,000.00 802,000.00 872,000.00 Ridaught WRF Upgrades(Install Micro-screen,Grit Removal Equipment,and Influent,Rehabilitiation 262,000.00 2,625,000.00 1,000 000.00 3,887,000.00 CR 218 widening from Pine Tree Lane to Cosmos 425,000.00 250,000.00 250 000.00 925,000.00 Sandridge Road widening from Henley to CR 209 40 000.00 40 000.00 80,000.00 CR 220 widening Baxley to Henley Rd 75,000.00 175,000.00 250,000.00 CR 220 widening from Henley to Knightbox 50 000.00 100 000.00 150,000.00 12"Main Connecting Postmaters WTP to Geneva Lakes WTP along CR214 793,800.00 793,800.00 1,587,600.00 12"WM Extension Hwy.100 to Brooklyn Bay Rd.(Keystone) 705,000.00 705,000.00 6"WM Extension Woodland Dr.to Payne Rd.via SR21 305,000.00 305,000.00 Booster Station(Hwy.100 @ Commercial Dr.-Keystone) 41,000.00 41,000.00 Keystone Heights-Lakeside Street/Hilltop Street Water Main Rehabilitation 0.00 237,600.00 237,600.00 Keystone Wastewater Treatment Plant-Phase II Construction 0.00 7,150 000.00 7,150,000.00 Fleming Oaks WTP Electrical Upgrades&Hydro Tank 190 000.00 544,910.00 348,000.00 1,082,910.00 Pace Island WTP:Electrical&Hydro Tank Upgrades(Replace Hydrotank Tank#1 and Electrical) 220 000.00 544,910.00 348,000.00 1,112,910.00 Old Jennings WTP Electrical Upgrade 250,000.00 500 000.00 450,000.00 1,200,000.00 Spencer's WTP Electrical Upgrade 39,291.00 244,910.00 148,000.00 432,201.00 Tanglewood Electrical Upgrade 35,325.00 221,114.00 132,136.00 388,575.00 Orange Park South Electrical Upgrade 87,276.00 532,820.00 339,940.00 960,036.00 Fleming island WRF electrical upgrades Nault upgrades 296,171.00 1,786,190.00 1,175,520.00 3,257,881.00 Miller WRF Electrical Upgrades 125,005.00 832,824.00 539,942.00 1,497,771.00 Ridaught WRF Electrical Upgrades 233,291.00 1,408,910.00 924,000.00 2,566,201.00 Spencer's WRF Electrical Upgrades 90 491.00 552,110.00 352,800.00 995,401.00 Oakleaf WTP Electrical Upgrades 34,291.00 342,910.00 377,201.00 Rehab PS 4&PS 62. Manifold PS 67 if feasible 800,000.00 1,320,000.00 2,120,000.00 Upgrade Lift Stations 11,41,69,51 542,000.00 542,000.00 1,000,000.00 1,000,000.00 3,084,000.00 Clay County Utility Authority 2022/2023 Capital Projects Expenditures Budget And Five Year Capital Projects Plan Adjusted for Prior Year Jobs Not Completed as of 3/31/2022 ADJUSTED FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 2026/2027 TOTALS Upgrade Lift Station 98 542,000.00 542,000.00 Upgrade Lift Stations 9,43,24,59 542,000.00 542,000.00 1,000,000.00 2,084,000.00 Upgrade Lift Station 111 542,000.00 542,000.00 1,084,000.00 Upgrade Lift Station 56 125,000.00 1,000,000.00 1,125,000.00 Lift Station#2-Upgrade 125,468.60 2,822,677.56 2,948,146.16 Lift Station#3 Foxbay-Upgrade 8,302.50 877,697.50 886,000.00 WTP Ground Storage Tanks:add Handrails 576,000.00 576,000.00 Fleming WRF Clarifier No.1 Upgrade 300,000.00 908,000.00 1,208,000.00 Water Plant Meters Retrofits 0.00 108,000.00 300,000.00 300,000.00 300,000.00 300,000.00 1,308,000.00 Gravity Sewer Lining 300,594.25 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 5,300,594.25 Lift Station Generators 57,822.13 330,000.00 387,822.13 Lift Station Bypass Pump 200,000.00 200,000.00 Keystone Heights High School WM relocation 143,000.00 143,000.00 Manhole Rehab 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 750,000.00 FH and Gate Valve replacement 105,000.00 210,000.00 210,000.00 210,000.00 210,000.00 945,000.00 Potable and Reclaimed Water Meter and backflow device replacement 761,250.00 1,600,000.00 1,650,000.00 1,700,000.00 1,750,000.00 7,461,250.00 SYSTEM EXPANSION Governor's Park WTP Design and Build 200 000.00 4,925,000.00 3,700 000.00 625,000.00 9,450,000.00 Meadow Lake WTP-New Ground Storage Tank and Electrical Service upgrade 1,985,331.00 1,163,793.00 3,149,124.00 Saratoga Spring WTP,WRF&offsite Mains 7,000,000.00 9,591,000.00 16,591,000.00 Mid Clay WWTP-Phase II Plant Expansion 4,500,000.00 2,750,000.00 7,250,000.00 Fleming Island Reg.WWTP-2nd BCR Plant,Two Tanks 3,900,000.00 3,300,000.00 7,200,000.00 Doctors'Lake Septic to Sewer Phase II 1,883,333.00 316,667.00 2,200,000.00 CCUA Storage Building and Site Improvements 1,273,708.00 2,639,608.00 3,913,316.00 CCUA Administrative Building Phase I 125,089.00 4,000,000.00 4,125,089.00 CCUA Administrative Building Phase II 0.00 350,000.00 3,950,000.00 4,300,000.00 Aquarius Concourse Relocation Utility Relocations 1,948,637.00 195,000.00 2,143,637.00 North Middleburg Water&Sewer Extension and Interconnection(Water Interconnect,Forcemain exte 400,000.00 2,600,000.00 3,000,000.00 Infill Projects 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 500,000.00 Peters Creek WTP Well 3&2nd GST 150,000.00 2,900,000.00 2,000,000.00 5,050,000.00 Peters Creek W WTP-Land Acquisition 0.00 3,000,000.00 3,000,000.00 Peters Creek WRF-Phase II 2,290,025.00 24,181,127.00 17,068,959.00 279,429.00 43,819,540.00 Pier Station E/W WM Extension and Interconnect(State Road 16 and FCOB) 0.00 2,000,000.00 1,000,000.00 3,000,000.00 Pier Station Force Main Extensions(State Road 16 and FCOB) 0.00 1,000,000.00 1,200,000.00 2,200,000.00 Pier Station Master Pump Station(State Road 16 and FCOB) 0.00 1,000,000.00 1,000,000.00 Pier Station WTP Expansion 0.00 3,000,000.00 3,000,000.00 6,000,000.00 Ravines to Henly Road Water Main Extension 250,000.00 2,000,000.00 390,000.00 2,640,000.00 Ravines WTP 2nd GST 0.00 750,000.00 750,000.00 Spencer's WWTP:Phase 6 Expansion 0.00 750,000.00 5,500,000.00 6,250,000.00 Spencers WTP-Ground Storage&High Service Pump 0.00 565,000.00 1,000,000.00 1,565,000.00 Water System Interconnects-Misc 0.00 675,000.00 675,000.00 Longbay Rd.Master Pump Station and Force Main 0.00 200,000.00 500,000.00 500,000.00 1,200,000.00 Swimming Penn Creek WM Interconnect 250,000.00 2,000,000.00 1,000,000.00 3,250,000.00 Sandridge Parallel Sewer FM(PS#110 to RVZ Park via Creekview Tr.—5,000 LF 1,000,000.00 200,000.00 1,200,000.00 Reinhold Projects E/W interconnect#1 (W,WW&Reclaimed Mains from FCE interchange along we: 3,000,000.00 3,000,000.00 6,000,000.00 Reinhold Projects E/W interconnect #2(W,WW&Reclaimed Mains along FC Connector East of into 2,000,000.00 2,500,000.00 2,500,000.00 2,500,000.00 2,500,000.00 12,000,000.00 Reinhold Projects N/S interconnect#1 Saratoga WM to West of 1st Coast Expressway(11,200 if 18-in 3,700,000.00 3,700,000.00 7,400,000.00 Reinhold Projects N/S interconnect#2(W&Reclaimed Mains from Saratoga WTP to 1st Coast Conn( 2,200,000.00 2,200,000.00 4,400,000.00 16-inch WM Challenger Dr Interconnect to Atlantis dr.-Atlantis to Brannan mill(2-Segments) 1,000,000.00 1,000,000.00 2,000,000.00 16-inch WM Atlantis to Kindlewood 500,000.00 1,500,000.00 2,000,000.00 Upsizing pipes to accommodate Rookery GCS 466,000.00 466,000.00 FDOT 447180-1:US 17 from Eagle Harbor to Doctors Inlet Bridge 310,000.00 310,000.00 FDOT 443302-1:SR15(US17)From Water Oak Lane to Eagle Harbor Parkway 90,000.00 90,000.00 Clay County Utility Authority 2022/2023 Capital Projects Expenditures Budget And Five Year Capital Projects Plan Adjusted for Prior Year Jobs Not Completed as of 3/31/2022 ADJUSTED FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 2026/2027 TOTALS CR-220 at Old Hard Rd.Intersection 410,000.00 410,000.00 Tanglewood Neighborhood Water Main Relocations 85,000.00 85,000.00 Habitat Drive Water Main Relocations 265,000.00 265,000.00 CR 315 widening-Utility Relocation(design FY 23 construct FY 24) 922,000.00 922,000.00 CR220 Quadrant Intersection 578,000.00 578,000.00 College Drive RRR 0.00 200 000.00 200,000.00 ALTERNATIVE WATER SUPPLY AMI Demand Management 750 000.00 750 000.00 1,500,000.00 Onsite Stormwater Harvesting 330,000.00 2,550,000.00 2,880,000.00 Irrigation CUP 510,000.00 510,000.00 Public Access Reuse Storage 2,042,000.00 3,242,000.00 3,301,000.00 1,693,000.00 1,628,000.00 11,906,000.00 Purified Water Pilot Study 319,000.00 4,450,000.00 750,000.00 5,519,000.00 Subtotals 28,621,175.08 115,687,147.14 72,438,531.00 32,397,162.00 32,229,223.00 14,908,964.00 296,282,202.22 Contingency 2,862,117.51 11,568,714.71 7,243,853.10 3,239,716.20 3,222,922.30 1,490,896.40 29,628,220.22 TOTAL CAPITAL EXPENDITURES 31,483,292.59 127,255,861.85 79,682,384.10 35,636,878.20 35,452,145.30 16,399,860.40 325,910,422.44 Capital Expenditures Breakdown: Renewal,Replacement&Betterment 6,891,503 37,265,001 26,878,758 15,881,449 22,709,145 11,421,860 121,047,716 System Expansion 24,272,790 82,988,861 48,481,626 13,154,429 10,300,000 3,350,000 182,547,706 Alternative Water Supply 319,000 7,002,000 4,322,000 6,601,000 2,443,000 1,628,000 22,315,000 31,483,293 127,255,862 79,682,384 35,636,878 35,452,145 16,399,860 325,910,422