HomeMy WebLinkAboutminutes (2) MINUTES
CLAY COUNTY UTILITY AUTHORITY
May 3, 2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Davis called the meeting to order at 2:01 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Starnieri offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3 —Roll Call
Roll Call was taken with Chairman Davis, Vice-Chairman Roark, Mr. Gardella, Mr. Hodges, Ms. Lebesch, Mr.
McNees, and Mr. Starnieri in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Teri
Shoemaker, Chief Engineer Paul Steinbrecher, Assistant Chief Engineer Joe Paterniti, Chief Financial Officer
Jeff Wesselman, Assistant Chief Financial Officer Karen Osborne, Chief Human Resources Officer Kim
Richardson, Procurement Manager Angelia Wilson, Service Availability Manager Melisa Blaney,
o Environmental Compliance Manager Heather Webber, Contract & Procurement Specialist Darrin Parker,
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Administrative Assistant Operations Alicia Baker, Administrative Assistant Engineering Lori Stewart and
Grady H. Williams, Jr., legal counsel to the CCUA.
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Item No. 4—Approval of Minutes
a. Board of Supervisors Workshop Session, April 19, 2022
b. Board of Supervisors Regular Meeting, April 19, 2022
After discussion, Ms. Lebesch moved, seconded by Mr. Hodges, and carried 7-0, to approve the minutes
of the Workshop Session and Regular Meeting held on April 19, 2022.
Item No. 5 —Approval of Consent Agenda
After discussion, Mr. Hodges moved, seconded by Mr. Starnieri, and carried 7-0, to approve the Consent
Agenda, as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $2,335,966.25
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
May 3, 2022
f. Detailed Descriptive Warrant Report
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts
a. Contract Renewal for US Motors Contract ITB#20/21-A7
b. Contract Renewal for the Civil and Environmental Engineering Professional
Services RFQ 17/18 No. 3
2) Approval of Supplemental Agreements and Change Orders None
c. Approval of Financing Requests -None
d. Approval of Contract Usage
1) U.S. General Services Administration (GSA) Contract No. GS-07F-5588P
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement CU21/22-12—Villages at Long Bay— 140 Units—Long Bay Road
(Lennar Homes, LLC) — 123.5 ERC's water, 123.5 ERC's AWS, 123.5 ERC's
SJRWMD, 110.5 ERC's wastewater, 110.5 ERC's environmental impact, 110.5 ERC's
debt service - $644,331.66
2) Grant of Easement — 651 Creighton Road — Grantor - Dustin S. Hughes and Shannon
Hughes
3) Grant of Easement — 3015 Doctors Lake Drive — Grantor - Ali Moghani Lankarani and
Neda Alagha Sharifi
4) Grant of Easement—4723 Pine Avenue—Grantor- David Faehnrich
5) Grant of Easement — 4635 Pine Avenue — Grantor - Keith A. Matches and Teresa B.
Matches
6) Grant of Easement — 65 Swimming Pen Drive — Grantor - Matthew John Fetzner and
Crystal Therese Fetzner
7) Grant of Easement—579 SE 41st Street—Grantor- Christian Binet
Item No. 6—Customer Account Adjustments -None
Item No. 7—Business discussed at Committee Meetings -None
Item No. 8—Executive Director's Business
a. High School Internship Program Policy
Chief Human Resources Officer Kim Richardson shared management's desire to formalize and
revitalize the high school internship program with the Clay County District Schools (CCDS). A
significant challenge facing utilities is the critical and unprecedented staff shortage in the water and
wastewater industry needed to operate and maintain our essential infrastructure. In the next five to ten
years, water and wastewater sector workers will be eligible to retire at levels that could stress our ability
to operate this critical infrastructure. CCUA's collaboration with the CCDS through a high school
internship program provides an opportunity to employ and train Clay County students moving toward
graduation while developing our workforce. After discussion, Mr. Hodges moved, seconded by Ms.
Lebesch, and carried 7-0, to approve the High School Internship Program Policy as presented.
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b. Customer Service Survey Results Presentation
Mr. Johnston presented the recent Customer Service Survey Results. He also reviewed how the surveys
were sent to our customers and how they will be provided to them going forward. This report was for the
Board's information only; no action was requested or required on this item.
c. Reuse Week Proclamation
Mr. Johnston informed the Board WateReuse Florida, Florida Department of Environmental Protection,
and the St. Johns River Water Management District are encouraging their partners to promote water
reuse and conservation. They are also requesting organizations adopt proclamations declaring the week
of May 15-21, 2022, as Florida Water Reuse Week. To encourage the efficient use of water, WateReuse
Florida has requested its member organizations to adopt proclamations declaring May 15-21, 2022, as
Florida Water Reuse Week. This designation offers the opportunity to increase awareness about the
importance of protecting water resources by practicing efficient and effective use of reclaimed water.
After discussion, Mr. Starnieri moved, seconded by Mr. Gardella, and carried 7-0, to approve execution
of the proclamation, as presented.
d. March 2022 Financial Package
Chief Financial Officer Jeff Wesselman presented the Financial Statements for March and reported
operating income is $1,823,773 over budget due to an unfavorable revenue and favorable expense
variance. Operating revenue is $599,032 under budget and operating expenses are $2,422,804 under
budget. CCUA has gained 547 active water accounts and 530 active sewer accounts during fiscal year
2021/2022. After discussion, Vice-Chairman Roark moved, seconded by Mr. McNees, and carried 7-0,
to accept the Financial Statements for March 2022, as presented by Mr. Wesselman.
e. Bill Illustration by Tier Presentation
Assistant Chief Financial Officer Karen Osbourne shared a Bill Illustration by Tier presentation based
on the CCUA Rate Structure Evaluation and Alternatives report which was provided at the Workshop by
CDM Smith. This report was for the Board's information only; no action was requested or required on
this item at this time.
f. Easement Agreement-Endevco of Jacksonville, Inc.
Service Availability Manager Melisa Blaney presented a proposed easement agreement with Endevco of
Jacksonville, Inc. for property in the vicinity of Lift Station 26 at Blanding Boulevard and Youngerman
Circle. The section of commercial property located at the southeast intersection of I-295 and Blanding
Boulevard was developed over 40 years ago. Kingsley Service Company (KSC) approved the
construction plans and secured a developer agreement for this commercial development with the
previous developers. An easement over the onsite water and wastewater utilities and a wastewater lift
station was designed and required to be conveyed to KSC. KSC accepted ownership and maintenance of
the utilities and lift station; however, neither KSC nor the previous developers recorded the developer
agreement in public records and no easement was secured by or conveyed to KSC. The current property
owner of the lift station site, Endevco, recently contacted CCUA regarding the potential redevelopment
of the property. Endevco asked CCUA to relocate the existing lift station facility or provide
compensation for the lift station site and utilities that are on Endevco's property and outside of CCUA
easements. Staff is requesting consideration and approval to purchase an 1,892 sq ft easement from
Endevco for $20,000. The agreement consists of a 38' x 58' (1,793 +/- sq ft) easement for the existing
May 3, 2022 3
lift station site and a 40' x 26' (99 sq ft) easement for the existing 8-inch gravity wastewater main. The
proposed Easement Agreement was executed by James Hogan, President of Endevco, to grant CCUA
the easement in exchange for compensation of$20,000. Staff believes this is a reasonable request and
value. The existing lift station is active, and the cost to demo, relocate, and maintain wastewater service
to the customers in the area during the relocation would exceed $300,000. After discussion, Mr. Hodges
moved, seconded by Mr. McNees, and carried 7-0, to approve the Easement Agreement with Endevco in
the amount of$20,000, as presented.
g. Other
Mr. Johnston informed the Board a copy of CCUA's newsletter, The Pipeline, was provided at their
stations and that staff will be presenting the proposed 2022/2023 budget and Operational Excellence
awards at the next meeting.
He also reported Ms. Shoemaker has been accepted into the MBA program at the University of Florida.
Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment-None
Item No. 12—Supervisor Comments
Mr. Gardella expressed it is a privilege to be here and he is excited to hear about the upcoming internship
program.
Ms. Lebesch thanked Mr. Johnston for the tour, she said staff's pride in their work was evident. She also wished
everyone a Happy Mother's Day.
Mr. McNees thanked everyone for their presentations today.
Vice-Chairman Roark thanked everyone for their efforts, he said he greatly appreciates the work which goes
into preparing for the Board meetings.
Mr. Hodges said he was happy to be a member of the Board and appreciated the copy of the newsletter.
Mr. Starnieri shared he enjoyed the newsletter also and appreciates all the fine work done by management and
staff.
Chairman Davis expressed his appreciation for the presentation on the proposed rate structure.
Item No. 13—Adjournment
Chairman Davis adjourned the meeting at 2:51 P.M.
Wendell Davis, Chairman
Janice Loudermilk, Recording Secretary
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