HomeMy WebLinkAboutEDB Proposed Amendment No 1 to SA No 4 with Dewberry-Hydro for Governors Park EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Amendment No. 1 to Supplemental Agreement No. 4 with Dewberry-Hydro, for Civil and
Environmental Engineering Professional Services Agreement 2018/2019 RFQ No. 3 to provide
Professional Engineering Services for Detailed Design and Services During Construction
Date: June 3,2022
BACKGROUND:
Clay County Utility Authority (CCUA) staff requests approval from the Board of Supervisors to execute
Amendment No. 1 to the above referenced Supplemental Agreement,under which the consultant completed
the preliminary design and master plan. This amendment serves as a continuation of SA4 to complete
detailed design,bidding, and construction administration.
CCUA received requests for utility service to developments around the Governor's Park Development of
Regional Impact (DRI). CCUA previously acquired land at the Governor's Park Site to serve the utility
needs of regional developments when constructed. To meet the anticipated service schedules of the
-0a proposed developments,CCUA must begin designing the potable water treatment and distribution facilities.
aai Engineering Services for the design and construction of sewer collection and treatment facilities to serve
ca the area were awarded under a separate agreement.
0
E Supplemental Agreement No. 4 (SA4) previously authorized Dewberry-Hydro to conduct preliminary
design, and site master planning through buildout for potable water supply facilities on this site. SA4 also
m
Ce included geotechnical, environmental, and well development services in anticipation of the need for Phase
1 design. CCUA Staff determined the best path forward to meet the immediate utility needs is to design
and construct an interim facility using a combination of new equipment and equipment that CCUA currently
owns but is not in service. A more traditional water distribution facility will follow. Many of the elements
installed for use in the interim facility will continue to be useful in future phases of the plant.
CCUA requested the attached scope and fee proposal from Dewberry-Hydro to prepare detailed design
plans and bid specifications for the interim plant,rehabilitation of existing equipment,and pre-purchase of
equipment with long lead times.The proposal also includes permitting,project management,and inspection
services as well as the development of a second well. Dewberry-Hydro will coordinate with Ardurra,who
is designing wastewater pumping and reclaimed storage and distribution facilities for this site. This
amendment is achieving efficiencies by segregating common site activities such as surveying,
environmental permitting, and stormwater design under the Ardurra contract and limiting the water plant
scope of work to activities specific to the water plant. Amending SA4 authorizing Dewberry-Hydro to
perform these functions will provide project continuity and make efficient use of information gathered and
produced under the original Supplemental Agreement.
BUDGET:
Projected expenditures for the design and construction of the interim Governor's Park WTP are within the
CIP budget. The current Capital Improvement Plan(CIP)includes sufficient funding to cover this project.
CCNA:
CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The anticipated
construction cost for the project does not exceed$4 million. Staff negotiated the Supplemental agreement
in compliance with F.S.s.287.055.Staff and the consultant negotiated the scope and fee for the professional
services at a compensation that CCUA determines is fair, competitive,and reasonable.
RECOMMENDATION:
Staff respectfully recommends the Board of Supervisors approve the attached Amendment No. 1 to
Supplemental Agreement No.4 with Dewberry-Hydro to provide detailed design,bidding,and construction
administration services for the Governor's Park Water Plant in the amount of$742,700.00.
ATTACHMENTS:
Amendment No.1 to Supplemental Agreement No. 4
Scope&Fee Proposal
Site Layout
Amendment No. 1 to Supplemental Agreement No. 4 to Professional Engineering Services
Agreement 18/19-3 to provide Professional Engineering Services for the Governor's Park
Preliminary Design,Master Planning, and Well Development.
Engineer: Robert Beltran, P.E. Owner: Clay County
Dewberry-Hydro Utility Authority
3616 Harden Blvd. #110
Lakeland, Florida 33803
Date: June 7, 2022
Item: Description of Services:
Provide professional engineering services as
requested and identified in the attached scope of
services and fee proposal.
Task No. 100 Project Management $56,566.00
Task No. 200 Support Services $143,218.00
Task No. 300 Rehabilitation and Prepurchase Documents $4,720.00
Task No. 400 Final Design Documents $252,976.00
Task No. 500 Permitting Services $23,222.00
Task No. 600 Bid Phase Services $15,358.00
o -
Task No. 700 Construction Administration Services $246,640.00
Total Lump Sum Cost $742,700.00
The Contract time shall commence on June 13, 2022. All Tasks are to be completed in accordance with
the proposed schedule. This document, along with the Scope and Fee Proposal, shall become an
amendment to the Professional Engineering Services Agreement and all provisions of the Agreement
will apply hereto.
Accepted by: Date:
Engineer:
Robert Beltran, P.E.
Dewberry-Hydro
Accepted by: Date:
Owner:
Jeremy Johnston, P.E., M.B.A.
Executive Director
Clay County Utility Authority
IP Dewberry® HYDRO Dewberry Engineers Inc. 863.345.0838
202 Lake Miriam Drive,Suite El www.dewberry.com
Lakeland,FL 33813-2109
SCOPE OF SERVICES for Amendment 1
Governor's Park Water Treatment Plant (GPWTP) Phase 1
June 1, 2022
A. Project Background and Description
Dewberry I Hydro (CONSULTANT) was requested by Clay County Utility Authority
(AUTHORITY) to provide a preliminary design and master plan for Governor's Park WTP
(GPWTP). This project was on a fast track to facilitate completion of construction of the first
phase by July 2023. In the development of the preliminary design report for the facility, it was
determined that the construction cost of the initial permanent facility, to accommodate projected
flows through 2028, would exceed the $4 million threshold above which the AUTHORITY is
required to competitively solicit engineering services for the design and construction of the
facility. It was also determined that a new"in service" date for the permanent water supply and
treatment facility would be in December 2024.
The AUTHORITY needs to have an interim water supply and treatment facility in service by
September 2023, to meet contractual obligations to supply water for nearby development.
Because of the accelerated timeline for meeting this obligation, discussion with the AUTHORITY
to indicates that this interim facility will utilize surplus equipment and tankage from
decommissioned AUTHORITY water treatment facilities to the extent possible, to avoid
fabrication and delivery delays and to minimize additional costs for the interim treatment facility.
The interim facility will provide water from September 2023 to the in-service date for the
permanent facility in December 2024. The estimated average daily flow (ADF) for the interim
facility for this period is 0.387 million gallons per day (MGD), based on the construction of 667
ERCs at 580 gallons per day (GPD) per ERC. The unit ERC rate includes allowance for
irrigation, since reclaimed water will not be available during this period. If the interim facility is to
serve up to 800 ERCs, the estimated ADF for the interim facility for this period is 0.464 MGD.
The range of ADFs affects only the required storage on site, as discussed below.
The AUTHORITY has existing equipment (pumps, horizontal ground storage tanks, aerators,
etc.) at the Postmaster's, Peter's Creek, Lucy Branch and Greenwood water treatment plants
that it wishes to have evaluated for incorporation into the first phase of design and construction
for the GPWTP.
The interim facility is anticipated to include the following major components:
• Two 16-inch water production wells (one operating and one standby)with new well
pumping equipment with capacity of 1,770 gallons per minute (GPM) for each well.
Each will be driven by a constant speed motor and equipped with a flow meter. These
wells will serve the permanent water treatment facility also. These wells will be
constructed under a separate construction contract from the interim water treatment
plant.
Page 1 of 14
• An existing surplus tower aerator at Lucy Branch WTP that will be relocated to the site
and reused until the permanent facility is in service.
• Existing surplus steel horizontal ground storage tanks (at Greenwood, Postmaster's and
Peter's Creek WTPs) that will be relocated to the site with a total capacity of 126,000
gallons. These tanks are sufficient for the 667 ERCs. Should the ERCs exceed 667 and
range up to 800 ERCs, additional storage will be required to a total of 135,000 gallons,
which may be added if needed through the addition of another steel storage tank or
construction of the first of the permanent storage tanks.
• Existing surplus main and jockey high service pumps (at Lucy Branch and Greenwood
WTPs) will be rebuilt and relocated to the site. These pumps currently do not have
sufficient pump head to service the Governor's Park development. Three 1,400 GPM
pumps will be rebuilt with new impellers, 100 HP motors and require new VFDs. The
total high service pumping capacity required is estimated 2,100 GPM (667 ERCs) or
2225 GPM (800 ERCs). In addition, one existing 400 GPM jockey pump will be rebuilt
with new motor and VFD to provide sufficient head for the service area. These pumps
will be rehabilitated by the local equipment representatives for the pump manufacturers.
It is anticipated that for the interim facility, the pumps will be located on an outdoor slab
to meet the in-service schedule. These pumps will be available to be used in the
permanent facility at which time the outdoor slab will have a building constructed over it
to as part of the permanent facility.
• A temporary sodium hypochlorite storage and metering facility will be required.
• A new hydropneumatic tank with air compressors will be required, to buffer the pump
capacities for the anticipated low flows as the new development homes are added.
• Electrical and instrumentation will be required. A new electrical service from the utility
will be required and will be sized for the permanent facility. Standby power will be
provided by an existing surplus standby generator relocated to the site. A new fuel
storage tank will be required.
Because of the accelerated schedule and supply chain issues, the following procurement
approach will be required:
• The CONSULTANT shall prepare separate rehabilitation specifications for the
rehabilitation of the existing high service and jockey pumps and the engine-generator
set, for the AUTHORITY's use in procuring the required modifications/repairs with the
local vendors that service that equipment.
• The CONSULTANT shall identify and prepare a pre-purchase equipment package for
the AUTHORITY to solicit bids and pre-purchase equipment that has long-lead times,
including selected electrical equipment (e.g., motor control centers, variable frequency
drives) and the well pumping equipment.
• The CONSULTANT shall prepare a contractor bid package for all other work, including
the installation of the pre-purchased and locally rehabilitated equipment and pumps.
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Note that the specialty well construction work will be bid directly to well drilling
contractors under a separate construction contract.
In addition to the need for the interim water treatment facility, other modifications to the
previously authorized task assignment have been identified, as follows:
• The original scope identified the design, bidding and construction of one potable water
well, using the existing consumptive use permit for Governor's Park. Analysis conducted
indicates that two potable water wells will be required to provide the required
redundancy. In addition, the well casing size will be increased from 12-inches to 16-
inches to accommodate the required flow rate from each well. Additional aquifer
performance testing will be required to meet permit conditions and the consumptive use
permit will require modification for the relocation and higher water withdrawal.
CONSULTANT shall provide professional engineering services for the design, permitting,
bidding and construction services for the interim water treatment facility, and additional services
associated with the construction of an additional well, as outlined in the scope of services.
B. Scope of Services
Upon authorization to proceed from the AUTHORITY, the CONSULTANT will provide the
to following identified services. This authorization shall be in full force and effect until the
CONSULTANT completes all services as described in the CONSULTANT Supplemental
Agreement and any subsequent modifications hereto.
PHASE 100 — PROJECT MANAGEMENT
Task 101 — Project Management
This task consists of overall management of the Project including contract administration,
budget management, invoicing, monthly status reports, project scheduling, and coordination
with the AUTHORITY and CONSULTANT's sub-consultants.
Task 102 — Meetings
The CONSULTANT will attend meetings as tabulated below with the AUTHORITY. Other
specific meetings are included in the tasks described in this scope of services. The
CONSULTANT will prepare a meeting agenda and meeting minutes. Meeting minutes shall be
distributed within three working days of the date of the meeting.
1. Kick-off meeting.
2. Site visits to evaluate specific existing equipment identified for the interim water
treatment plant at Lucy Branch, Greenwood, Peter's Creek, and Postmaster's WTPs.
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3. 60% and 90% design review meetings for the interim WTP design. The 60% review
meeting will include the electrical/I&C designer.
4. Monthly progress meetings over the course of the 16-month schedule. The scope
assumes eight (8) meetings will be in person and eight (8) meetings will be virtual via
Teams.
PHASE 200—SUPPORT SERVICES
Task 201 — Land Surveying Services
Land surveying services will be provided under an existing consultancy contract with the
AUTHORITY's consultant, which is performing other design work at the Governor's Park site.
The land survey will be provided to the CONSULTANT for use in designing the facilities of this
contract. No separate fee is included for surveying in this scope.
Task 202 — Existing Tank Evaluation
The tank inspection services shall be provided in accordance with the scope of services set
forth in a May 8, 2022, proposal prepared by SUBCONSULTANT Tank Rehab, Inc.
to
The project proposes to use existing horizontal steel ground storage tanks (GSTs) that have
been decommissioned and relocate them from their current sites at Greenwood, Postmaster's,
and Peter's Creek WTPs, as follows:
• Greenwood: 50,000 gallons
• Peter's Creek: 27,000 gallons
• Postmaster's: 28,000 gallons and 21,000 gallons
The GST at Greenwood WTP was inspected in 2020 and found to be in good condition. The
other tanks have not been recently inspected. CONSULTANT will use a tank inspection
subconsultant to inspect the GSTs at Peter's Creek and Postmaster's WTPs to verify the
required rehabilitation and suitability for use at the interim facility. Inspections will be done on a
unit cost basis (cost per tank), with an allowance of four inspections. Should one of the identified
tanks not be suitable for use, the fourth inspection will be utilized for another surplus tank.
Task 203 — Geotechnical Engineering Services
The geotechnical services shall be provided in accordance with the scope of services set forth
in a September 10, 2021, proposal prepared by SUBCONSULTANT Meskel &Associates
Engineering. These services have been previously authorized and are not included in the
budget for this amendment.
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Task 204—Additional Hydrogeological Services
Hydrogeological services for the design and construction of one new water supply well for the
project were included in previous authorizations. As identified under Project Background,
additional hydrogeological services are required for the construction of an additional new well,
modeling associated with modification of the Consumptive Use Permit (CUP), preparation of a
permit modification and additional aquifer testing to meet permit conditions.
Additional well construction services will be provided per the scope of services set forth in a May
3, 2022, proposal prepared by SUBCONSULANT ASRus, LLC.
Ground water modeling in support of a permit modification to the existing CUP will be provided
per the scope of services set forth in the May 6, 2022, proposal prepared by
SUBCONSULTANT Liquid Solutions Group, Inc. This modeling is provided as a cost not-to-
exceed contingent service that will be utilized only if authorized by the AUTHORITY.
Well Construction Administration Services
to CONSULTANT will provide the following construction administrative services during the
construction of the Governor's Park production wells:
• Prepare and distribute a pre-construction booklet.
• Conduct a pre-construction meeting with the drilling contractor and CCUA.
• Review project submittals related to the well construction program.
• Provide technical interpretations and evaluate deviations from the design and
specifications.
• Coordinate and attend six (6) monthly progress meetings to discuss well construction-
related issues.
• Prepare progress meeting minutes and agenda.
• Review and prepare responses to up six (6) requests for additional information (RFI).
• Prepare and distribute weekly summary reports.
• Provide continuous consulting to the AUTHORITY.
CONSULTANT will be responsible for analyzing the geophysical and video logs to generally
assess aquifer properties and well construction conformance with the specifications of the new
production wells.
Prepare Consumptive Use Permit Modification
CONSULTANT will submit a permit modification to the SJRWMD of CCUA's CUP #137335-2 to
reflect two Upper and Lower Floridan Aquifer production wells at Governor's Park WTF. This
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includes attending a pre-application meeting with the SJRWMD, preparing the application forms,
supporting documentation, tables, figures, and appendices. The groundwater flow modeling will
be performed by Liquid Solutions Group, Inc. to support the permit modification effort, including
groundwater flow model simulations and summary documentation of results.
CONSULTANT will prepare up to two (2) copies of a draft CUP permit application package for
submission to CCUA. After the draft permit has been reviewed, CONSULTANT will submit two
(2) copies of the CUP permit modification package to the SJRWMD and two (2) copies of the
CUP permit application CCUA for their records. Preparation of the CUP permit modification is
provided as contingent services that will be utilized only if authorized by the AUTHORITY.
This task includes two (2) responses to any request for additional information by the SJRWMD.
PHASE 300 — REHABILITATION AND PRE-PURCHASE DOCUMENTS
Task 301 — Rehabilitation Documents
As soon as practicable in the 60% design, the CONSULTANT shall prepare specifications for
the rehabilitation of the following equipment:
to
• Three (3) 1,400 GPM high service pumps currently located at Lucy Branch WTP. These
Aurora pumps will require new impellers for higher head and motors. This existing
Aurora pumping equipment will be rehabilitated at the facility of the Aurora pump
representative that serves the AUTHORITY.
• One (1) 400 GPM jockey pump currently located at Greenwood WTP. This Peerless
pump will require a new impeller for higher head and motor. This existing Peerless
pumping equipment will be rehabilitated at the facility of the Aurora pump representative
that serves the AUTHORITY.
• One (1) 400 kW Caterpillar model 3406 diesel generator located at the Fleming Island
WTP. This existing generator will be rehabilitated at the local facility that serves the
AUTHORITY.
Task 302 — Pre-Purchase Documents
As soon as practicable in the 60% design, the CONSULTANT shall prepare specifications for
the pre-purchase of long-lead equipment, to include major electrical equipment and the well
pumping equipment. Pre-purchase specifications will be provided to the AUTHORITY for
soliciting equipment bidding and procurement.
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PHASE 400 — FINAL DESIGN DOCUMENTS
Task 401 — 60% Design Documents
CONSULTANT will prepare and submit 60% design documents, consisting of the following:
1. Design drawings, consisting of three (3) half-size set of drawings to scale, and one
(1) electronic copy in PDF format. These drawings shall be prepared as 22-inch by
34-inch full-sized drawings and distributed as 11-inch by 17-inch half-size sets to
scale.
2. Technical specifications, consisting of three (3) bound copies and one (1) electronic
copy in PDF format.
3. One (1) copy of a preliminary engineer's opinion of probable construction cost
(EOPCC).
The anticipated sheets are listed in Attachment A-2.
Task 402 — 90% Design Documents
to CONSULTANT will prepare and submit 90% design documents, consisting of the following:
1. One (1) copy of a tabular summary of CONSULTANT's responses to comments
provided by the AUTHORITY for the 60% design submittal.
2. Design drawings, consisting of three (3) half-size set of drawings to scale, and one
(1) electronic copy in PDF format. These drawings shall be prepared as 22-inch by
34-inch full-sized drawings and distributed as 11-inch by 17-inch half-size sets to
scale.
3. Technical specifications, consisting of three (3) bound copies and one (1) electronic
copy in PDF format. The technical specifications shall include Division 1.
4. One (1) copy of an updated EOPCC. If the EOPCC varies by more than 25% from
the 60% design EOPCC, CONSULTANT shall provide the rationale for the difference
in cost.
Task 403 — 100% Design Documents
CONSULTANT will prepare and submit 100% design documents, consisting of the following:
1. One (1) copy of a tabular summary of CONSULTANT's responses to comments
provided by the AUTHORITY for the 90% design submittal.
2. Design drawings, consisting of three (3) half-size set of drawings to scale, and one
(1) electronic copy in PDF format. These drawings shall be prepared as 22-inch by
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34-inch full-sized drawings and distributed as 11-inch by 17-inch half-size sets to
scale.
3. Technical specifications, consisting of three (3) bound copies and one (1) electronic
copy in PDF format.
4. One (1) copy of a final EOPCC.
PHASE 500 — PERMITTING SERVICES
This phase consists of the preparation and submittal of the forms and documents that are
required for obtaining regulatory and construction permits/approvals for the Project. The costs of
the permits are not included in the fee and will be paid by the AUTHORITY.
Task 501 — Specific Permit to Construct Public Water System (PWS) Components
This task consists of the preparation of the forms and supporting documents that are required
for the AUTHORITY to obtain regulatory and construction permits/approvals. CONSULTANT
shall prepare for and attend one (1) pre-application meeting.
The scope for the Specific Permit to Construct PWS Components shall include the following
to services:
1. Prepare and submit permit application (including all required forms and supporting
documentation) to the Florida Department of Environmental Protection (FDEP).
2. Prepare and submit responses to Requests for Additional Information (RAls). This
effort is limited to two (2) sets of review questions/comments unless otherwise
required to address errors and/or omissions of CONSULTANT in preparing and
submitting requisite application documents.
Task 502 — Environmental Permitting
Environmental permitting services will be provided under an existing consultancy contract with
the AUTHORITY's consultant who is performing other design work at the Governor's Park site.
The environmental permits will include facilities designed under this scope of services. The
CONSULTANT shall coordinate with and provide information to the AUTHORITY's consultant
as required for the environmental permitting. No separate fee is included for environmental
permitting in this scope.
Task 503 — Clay County Development Review
CONSULTANT shall prepare and submit a Development Review Package to Clay County. It is
assumed that the site will not require re-zoning.
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CONSULTANT shall prepare for and attend one (1) Development Review Committee pre-
submittal meeting. CONSULTANT shall prepare the Development Review Package.
CONSULTANT shall prepare and submit up to two (2) RAIs. All permitting fees are to be paid by
the AUTHORITY. Zoning changes for the parcel are not included in this scope of services.
PHASE 600 — BID PHASE SERVICES
This phase will be performed during the bid phase of the Project. It is assumed that the
AUTHORITY will enter into one (1) contract for construction of the Project. The AUTHORITY
shall be responsible for preparation of Division 0, (Procurement and Contracting Requirements)
advertisement of the Project, and distribution of the Project documents, including all costs
associated therewith.
Task 601 — Bid Documents
CONSULTANT shall prepare and submit the following bid documents to the AUTHORITY:
1. One (1) half-size (11"x17") set of construction plans, one (1) electronically signed
to and sealed half-size (11"x17") PDF set, and one full-sized (22"x34") set.
2. One (1) copy of technical specifications, and one (1) electronically signed and sealed
PDF set.
3. Schedule of Values and Bid Sheet (electronic only).
4. Scope of Work (separated out for advertisement).
5. Supplementary conditions (electronic only).
6. Engineer's Opinion of Probable Construction Cost.
Task 602 — Pre-Bid Meeting
CONSULTANT shall attend one (1) pre-bid meeting, including a pre-bid site visit (if required).
Task 603 — Bid Addenda
CONSULTANT shall prepare bid addenda as required to address/respond to questions and
comments submitted to the AUTHORITY by prospective bidders.
Task 604— Bid Recommendation
CONSULTANT shall evaluate bids, including qualifications of contractors, and recommend
award.
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PHASE 700 — CONSTRUCTION ADMINISTRATION SERVICES
These services will be performed during construction of the Project. For the purpose of this
Amendment, it is assumed that the construction duration will not exceed 360 calendar days.
Task 701 — Pre-Construction Meeting
The CONSULTANT, including the electrical and l&C designer, shall attend one (1) pre-
construction meeting and prepare a meeting agenda and meeting summary.
Task 702 — Preliminary Matters and Contract Documents
The CONSULTANT shall provide one (1) signed and sealed set of conformed construction
drawings (1 full-size set, one half-size set and one electronic copy, in PDF format, of conformed
construction drawings) and technical specifications (one (1) hard copy and one (1) electronic
copy, in PDF format)for distribution to the AUTHORITY. The CONSULTANT shall provide the
contractor the required number of signed and sealed documents in accordance with the bid
documents. The conformed construction drawings and technical specifications shall incorporate
all changes and clarifications to the documents during the bid and pre-award phases.
to
The CONSULTANT shall review and approve the preliminary schedule of shop drawings and
submittals, the preliminary schedule of values, and the construction schedule for the Project.
The CONSULTANT shall provide written interpretations and clarifications of the Contract
Documents as requested by the contractor and determine the acceptability of work. The
CONSULTANT will render in writing their opinions concerning the contractor's requests for
formal decisions on claims and disputes. The CONSULTANT will disapprove or reject work
which, in the opinion of CONSULTANT, is defective and/or requires special inspection or testing
as may be deemed necessary to assess conformance with the Contract Documents.
Task 703 — Shop Drawing Review
Review contractor's shop drawings and other submittals for general conformance with the
Contract Documents. The CONSULTANT shall conduct up to eighty (80) reviews of shop
drawings, including initial and re-reviews.
Task 704— Construction Progress Meetings and Factory Acceptance Testing (FAT)
Attend twelve (12) monthly construction progress meetings and prepare a meeting agenda and
meeting summary (unless meeting agenda/minutes are included in contractor's scope).
The CONSULTANT will attend one (1) FAT at a local integrator's factory, for acceptance testing
of control system panels and components before shipment to the project site. The testing
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procedures shall be as provided by the Contractor or their Subcontractors. The CONSULTANT
will provide testing minutes, completed forms based on Contractor's submittal, and a listing of
any deficiencies to be corrected before equipment shipment.
Task 705— Construction Site Visits
The CONSULTANT's Engineer of Record (EOR), or designated representative, will visit the site
at intervals deemed appropriate by the CONSULTANT to review the construction of the Project
for conformance with Contract Documents. The project budget includes two (2) visits a month
for a seven-month active construction on site.
Task 706— Limited Progress Inspections
The CONSULTANT shall provide limited construction phase services. The purpose of this work
is to have sufficient knowledge of the construction to certify the project complete to the
regulatory agencies and the AUTHORITY. The CONSULTANT shall assist the AUTHORITY
during the construction. The CONSULTANT shall also perform inspections of the Project on a
regular basis to provide information on the Contract Documents and document that the work is
being performed in accordance with the intent of the design. The CONSULTANT will witness or
to review test results and require corrective action for failing tests. Full-time inspection of the work
being performed is not required. It is anticipated that the construction inspector be required for
thirty-one (31) weeks of the 52-week construction period for sixteen (16) hours per week;
however, this may be subject to modification during if additional on-site activities require
CONSULTANT to be present.
Task 707 —Applications for Payment
The CONSULTANT will review Applications for Payment submitted by the contractor, including
updated progress schedules, and will indicate in writing to the AUTHORITY a recommendation
of payment or return the application to the contractor specifying in writing the reasons for not
recommending payment. The CONSULTANT's recommendation of payment will constitute a
representation by the CONSULTANT to the AUTHORITY that:
1. The work has progressed to the point indicated;
2. The quality of the work, as observed by the CONSULTANT, is within the design
intent of the Contract Documents; and
3. The conditions precedent to the contractor's being entitled to such payment appear
to have been fulfilled based on the CONSULTANT'S site observations.
In the event that the work has not progressed in accordance with the approved construction
schedule, the CONSULTANT will request that the contractor submit a schedule recovery plan
indicating corrective actions necessary to put the work back on schedule. The CONSULTANT
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shall submit the contractor's Application for Payment to the AUTHORITY within five (5) working
days of receipt of the same. The CONSULTANT will review up to twelve (12) pay applications.
Task 708 — Requests for Information (RFIs)
Review RFIs submitted by the contractor and provide written responses to the contractor. The
CONSULTANT shall maintain an RFI log for the Project. It is anticipated that CONSULTANT
will review up to thirty-eight (38) RFIs.
Task 709 — Change Orders/Contingency Releases/Allowance Authorization Releases
(AARs)
The CONSULTANT will review requests from the contractor for changes in Contract Price or
Contract Time and provide written comments to the contractor and the AUTHORITY. If
acceptable, the CONSULTANT will prepare a written Change Order to be signed by the
CONSULTANT and the contractor and submitted to the AUTHORITY for approval. This task
includes the review of Allowance Authorization Releases (AARs) and contingency releases. The
CONSULTANT shall review up to six (6) change orders or contingency/AAR.
Task 710 — Substantial Completion
to
Upon written notification and receipt of a list of items to be completed/corrected from the
contractor, the CONSULTANT will visit the site to determine if the work or a designated portion
thereof is substantially complete. For the purpose of this task, the CONSULTANT assumes that
two (2) substantial completion site visits will be required. When the work (or a portion thereof) is
deemed to be substantially complete, the CONSULTANT shall prepare a Certificate of
Substantial Completion that establishes the date of Substantial Completion. The Certificate of
Substantial Completion shall be accompanied by a list of items to be completed/corrected.
Task 711 — Project Close-Out
Upon written notification from the contractor that the entire work is complete, the CONSULTANT
shall visit the site to determine if the work is complete as required by the Contract Documents.
For the purpose of this task, the CONSULTANT assumes that one (1) final completion site visit
will be required. When the work is deemed to be complete by the CONSULTANT and the
AUTHORITY, the CONSULTANT shall review the contractor's final Application for Payment and
accompanying documentation and provide a written recommendation of payment to the
AUTHORITY. The CONSULTANT shall also give written notice to the AUTHORITY and the
contractor that the work is acceptable subject to the provisions of the AUTHORITY'S General
Conditions.
The CONSULTANT shall review contractor's as-built drawings for completeness and
compliance with AUTHORITY requirements. This effort shall include the preparation of written
11 Dewberry HYDRO
Page 12 of 14
comments for submission to the contractor based on the CONSULTANT's review of the as-built
drawings. The CONSULTANT shall prepare record drawings based on the contractor's as-built
data. One (1) complete 22" x 34" set of draft record drawings shall be submitted for review by
the AUTHORITY. The CONSULTANT shall incorporate all comments from the draft review, then
submit signed and sealed electronic (PDF) set and AutoCAD files and one (1) signed and
sealed 22" x 34" hard copy set of the record drawings to the AUTHORITY within 30 days of the
receipt of the contractor's final as-built drawings and AUTHORITY comments.
The CONSULTANT shall prepare and submit a "Certification and Request for Clearance to
Place Permitted PWS Components into Operation" (Form 62-555.900(9)) to FDEP for each non-
contiguous portion of the Project. The CONSULTANT shall prepare and submit an "As-Built
Certification and Request for Conversion to Operation Phase" (Form 62-330.310(1)) to the
SJRWMD.
C. Deliverables
The CONSULTANT shall prepare and submit to the Authority, including electronic format when
applicable, deliverables as identified in the tasks of this scope of services.
to D. Schedule
The CONSULTANT will proceed with the services identified herein immediately upon receipt of
an executed copy of this Consultant Purchase Order and a formal Notice-to-Proceed (NTP)
from the AUTHORITY. The projected schedule will have milestones to ensure completion by
September 2023 for the completion of construction and clearance for operation of the interim
phase of the water plant. A preliminary version of the Project schedule in Microsoft Project is
included as Attachment A-3.
E. Compensation
This AGREEMENT establishes a lump sum cost of$742,700.00. Basic services are
$707,610.00. Optional services, as described under Task 204, are $35,090.00. Optional
services require prior authorization from the AUTHORITY. Compensation for the services
performed under this Agreement shall include all personnel services, any reimbursable
expenses, which may include, but are not necessarily limited to, such items as reproduction,
travel, communication expenses, and postage and shipping. Attachment A-1 shows the
breakdown by task.
F. The AUTHORITY's Responsibilities
The AUTHORITY will provide the following information for the CONSULTANT and /or perform
the following services related to the Project:
Dewberry® HYDRO
Page 13 of 14
• Allow CONSULTANT scheduled access to the project site.
• Provide one representative by The AUTHORITY to coordinate, schedule, and receive
comments/information related to this project.
• The AUTHORITY will furnish the CONSULTANT with readily available studies, reports,
and other data pertinent to the CONSULTANT's services.
All documents and data provided by the AUTHORITY shall be provided in digital format (e.g.,
PDF, database files, spreadsheet, etc.) to the greatest extent feasible and practical.
G. Services Not Included
Service not specifically described in the tasks above are not included.
H. Assumptions
The Scope of Services and compensation arrangement outlined in this Consultant Purchase
Order are based on the following assumptions:
to 1. Project water quality is assumed to require no additional treatment beyond cascade tray
aerator and disinfection.
2. The AUTHORITY will provide review comments on project submittals in accordance with
the draft schedule.
Dewberry HYDRO
Page 14 of 14
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