HomeMy WebLinkAboutminutes MINUTES
CLAY COUNTY UTILITY AUTHORITY
May 17, 2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Vice-Chairman Roark called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Hodges offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Vice-Chairman Roark, Mr. Gardella, Mr. Hodges, Ms. Lebesch, Mr. McNees, and Mr.
Starnieri in attendance. Chairman Davis joined the meeting in progress at 2:24 P.M.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Teri Shoemaker,
co Chief Engineer Paul Steinbrecher, Assistant Chief Engineer Joe Paterniti, Chief Financial Officer Jeff Wesselman,
Assistant Chief Financial Officer Karen Osborne, Procurement Manager Angelia Wilson, SCADA Manager John
McCleary, Public & Government Affairs Liaison Dennis Ragosta, Senior Service Availability Engineer Darrell
cts
Damrow, Water Superintendent Ross Bland, Wastewater Superintendent Phil Hendrix, Chief Water Treatment Plant
L Operator Bryan Nall, Contract & Procurement Specialist Darrin Parker, Water Operator Nicolas Jourdan,
Administrative Assistant Operations Alicia Baker, Administrative Assistant Engineering Lori Stewart and Grady H.
Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Warrick Sams - 5 Years of Service
b. Thomas Finnegan- 5 Years of Service
Mr. Johnston presented a certificate of appreciation to Construction& Inspection Services Manager Warrick
Sams and Sewer TV Inspection Mechanic Thomas Finnegan who have been employed by CCUA for five
years.
c. 2021 Plant Operations Excellence Award—Peters Creek Water Treatment Plant
d. 2021 Plant Operations Excellence Award—Mid-Clay Water Reclamation Facility
Mr. Johnston acknowledged staff for being awarded 2021 Plant Operations Excellence Awards for Peters
Creek Water Treatment Plant and Mid-Clay Water Reclamation Facility. He also congratulated
Administrative Assistant Engineering Lori DeLoach on receiving her Associates Degree.
Item No. 5—Approval of Minutes
a. Board of Supervisors Regular Meeting,May 3, 2022
After discussion, Mr. Hodges moved, seconded by Mr. McNees, and carried 6-0, to approve the minutes of
the Regular Meeting held on May 3, 2022.
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Item No. 6—Approval of Consent Agenda
Mr. McNees pulled Item 6(b)1(a) for discussion; Mrs. Wilson provided additional information on this item.
After discussion, Mr. Hodges moved, seconded by Ms. Lebesch, and carried 6-0, to approve the Consent
Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling$3,284,625.08
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts
a. Selection of Contractors for RFP No. 2021/2022-A05-Ground Storage Tank Maintenance
and Rehabilitation Services
2) Approval of Supplemental Agreements and Change Orders -None
c. Approval of Financing Requests -None
d. Approval of Contract Usage
1) Sourcewell Technology Contract No. 081419, General Services Administration Contract No.
GS-35F-0639P, General Services Administration Contract No. 47QTCA2100BD
e. Approval of Developer Agreements,Warranty Deeds &Easements
2) Developer Agreement CU21/22-13 —Nathan Ridge Apartments — 3845 Nathan Ridge Lane
(Nathan Ridge, LTD) - 94 ERC's water, 94 ERC's AWS, 94 ERC's SJRWMD, 93.5 ERC's
wastewater, 9 ERC's reclaimed, 93.5 ERC's debt service - $458,224.00
3) Developer Agreement KH21/22-09 — Water Service to 523 SE 28th Way (Linda Grantham
and Felix Valdespino) - 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$2,168.31
4) Developer Agreement KU21/22-77 —Water and Wastewater Service to Three Single Family
Homes on Emalyn Place (Mark and Rebecca Thornbury, Robert and Jamie Thornbury and
Ryan and Ashley O'Neal) - 3 ERC's water, 3 ERC's AWS, 3 ERC's SJRWMD, 3 ERC's
wastewater, 3 ERC's environmental impact, 3 ERC's debt service- $36,287.41
5) Developer Agreement KU21/22-80 - Wastewater Service to 2540 Windwood Lane—Doctors
Lake Septic to Sewer Project (Cyndi L. Korak) - 1 ERC wastewater, 1 ERC environmental
impact, 1 ERC debt service—$0.00 ($3,777.00 Credit provided by Contract No. 35200)
6) Developer Agreement MU21/22-12 — Shadow Crest at Rolling Hills Infrastructure Only
(Rolling Hills Community Development District and Garden Street Communities Southeast,
LLC) - $920.50
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7) Developer AgreementMU21/22-13—Shadow Crest at Rolling Hills—247 Single Family Lots
(Garden Street Communities Southeast, LLC) - $133.50 (recording fees only) (ERC's paid
for in Developer Agreement MU05/06-06)
8) Developer Agreement SS21/22-07 — Cheswick South Subdivision— 232 Single Family Lots
(Cheswick(FL) Owner I, LLC) - 232 ERC's water, 232 ERC's AWS, 232 ERC's SJRWMD,
232 ERC's wastewater, 232 ERC's reclaimed, 232 ERC's debt service - $1,052,208.71
($1,003,629.68 deferred)
9) Quit Claim Deed — Lift Station Site at Cross Creek Unit 2B-1 Subdivision (D.R. Horton,
Inc.-Jacksonville)
Item No. 7—Customer Account Adjustments -None
Item No. 8—Business discussed at Committee Meetings-None
Item No. 9 Executive Director's Business
a. 2022 Legislative Session Briefing by GrayRobinson
Mr. Johnston introduced Mr. Chris Dawson of GrayRobinson, P.A. who provided an overview of the 2022
legislative session, overall state budget, and future projected budget allocations. He also provided a preview
of the upcoming 2023 legislative session. This item was for the Board's information only, no action was
requested or required on this item.
Chairman Davis joined the meeting in progress during the presentation.
b. Quarterly Construction Progress Presentation
Construction & Inspection Services Manager Warrick Sams provided a Quarterly Construction Project
Progress presentation. This report was for the Board's information only; no action was requested or required
on this item.
c. Fiscal Year 2022/2023 Draft Budget
Mr. Wesselman informed the Board the presentation of a tentative budget is required by CCUA's enabling
legislation no later than June 1st of each year. He briefly reviewed the proposed 2022/2023 Fiscal Year
Budget and informed the Board the tentative budget presented today will be reviewed and possibly modified
prior to the Joint Audit/Finance and Personnel Committee Meeting. Mr. Wesselman presented a proposed
timeline and suggested the Joint Committee Meeting be held on Tuesday, July 19, 2022, at noon and the
Public Rate Hearing on Tuesday, September 13, 2022, at 7:00 P.M. After discussion, Mr. Hodges moved,
seconded by Mr. McNees, and carried 7-0, to grant tentative approval of the proposed budget for distribution
and approval of the Joint Committee Meeting and Public Rate Hearing dates as requested. The tentative
budget will be sent to Bradford, Clay, and Duval County and the meetings will be noticed as required.
d. Capital Improvement Program Spending Presentation
Chief Engineer Paul Steinbrecher provided a presentation on CCUA's Capital Improvement Program
Spending. This report was for the Board's information only,no action was requested or required on this item.
e. Other
Mr. Johnston informed the members a handout was provided regarding a Change Order in the FYI section of
the agenda.
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Item No. 10—Legal Business
a. Other—None
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
Item No. 13 —Supervisor Comments
Mr. Gardella offered his congratulations to staff members on the awards, their years of service. He also
congratulated Mrs. DeLoach on receiving her degree and thanked the presenters for the information they provided
today.
Ms. Lebesch shared she enjoyed acknowledging staff's accomplishments which were recognized today.
Mr. Hodges said he also enjoyed the staff recognition for the awards and their accomplishments.
Mr. McNees echoed Mr. Hodges comments.
Mr. Starnieri expressed his appreciation for the Capital Improvement Program presentation today.
Vice-Chairman Roark echoed everyone's comments and shared he appreciated the data in the Meter Installation
Summary.
Chairman Davis apologized for arriving late to the meeting and echoed everyone's comments relating to the staff
acknowledgements and presentations.
Item No. 14—Adjournment
Chairman Davis adjourned the meeting at 3:25 P.M.
Wendell Davis, Chairman
Janice Loudermilk, Recording Secretary
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