HomeMy WebLinkAboutCA- City of Sopchoppy Interlocal Agreement EXECUTIVE SUMMARY
AGENDA ITEM:
Request for advance approval to piggyback Interlocal Agreement with City of Sopchoppy,Florida
(Sopchoppy) for Surplus Inventory Items
Date: June 16, 2022
BACKGROUND:
Moving outward from a home or business, curb stops are used to cut off service as the last stop-
gap measure to stop the flow of water in an emergency. This is an essential piece of equipment, as
it can be used to quickly stop the flow in the event of a leak or other serious event that can't be
handled by turning off a shutoff valve at the fixture itself.
Due to recent supply chain issues, such as extended lead times are particularly affecting CCUA's
inventory needed for the curb stop and brass inventory. To ensure, CCUA has the necessary
inventory in stock, Staff investigated other procurement means by"piggy backing"off Sopchoppy
for the purchase of curb stop and brass surplus inventory.After conducting a market analysis, Staff
discovered the pricing offered by Sopchoppy to be fair and reasonable.
BUDGET:
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Staff will use budgeted operating expenditure to purchase the inventory for $22,093.70.
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors approve the attached Interlocal Agreement
with City of Sopchoppy, Florida to purchase curb stop and brass surplus inventory items in the
amount of$22,093.70.
ATTACHMENTS:
Interlocal Agreement
//AW(Author)
//AW,JT,AB (Review)
//JW(Final)
11
INTERLOCAL AGREEMENT BETWEEN CLAY COUNTY UTILITY AUTHORITY
AND CITY OF SOPCHOPPY, FLORIDA
This Interlocal Agreement ("Agreement") is entered into
between Clay County Utility Authority, an independent special
district created and existing under Section 94-491, Laws of
Florida, Acts of 1994 (the "Utility") , and City of Sopchoppy,
Florida, a municipality (the "City") .
WHEREAS, the City previously purchased through competitive
procurement and solicitation certain water and sewer utility parts
now held as surplus inventory by the City (the "Surplus
Inventory") , which are described in Exhibit "A", attached hereto
and herein incorporated by this reference; and
WHEREAS, Utility wishes to "piggyback" off of the City' s
prior competitive purchase of the City' s Surplus Inventory at the
unit prices set forth on Exhibit "A", for a total purchase by the
Utility from the City in the amount not to exceed $22, 093.70; and
WHEREAS, the Board of Supervisors for the Utility find that
it is in the best interest of the Utility and its ratepayers for
the Utility to enter into this interlocal agreement for the
purposes of the Utility "piggybacking" off of the City' s prior
competitive purchase of the Surplus Inventory items, as set forth
in Exhibit "A", for the purchase of said items from the City at
the unit prices set forth in Exhibit "A" hereto, for a total price
not to exceed $22, 093.70, should all such Surplus Inventory items
be so delivered by the City and accepted by the Utility; and
WHEREAS, the City Council for the City finds that it is in
the best interest of the City and the residents of the City to
enter into this interlocal agreement for the purposes of the City
selling the Surplus Inventory items, as set forth in Exhibit "A",
to the Utility at the unit prices set forth in Exhibit "A" hereto,
for a total price not to exceed $22, 093 .70, should all such
Surplus Inventory items be so delivered by the City and accepted
by the Utility; and
WHEREAS, The Utility and the City are each authorized to
contract with other governmental agencies to carry out their
duties, responsibilities and powers .
NOW THEREFORE, for and in consideration of the mutual
covenants contained herein, it is hereby acknowledged and agreed
by the parties:
1. Sole and Entire Agreement. This Agreement will govern
and constitute the sole and entire agreement governing the
respective responsibilities of the Utility and the City concerning
the Utility' s purchase, pick up, acceptance, and taking of
possession of the Surplus Inventory items as set forth in Exhibit
"A", and the City' s sale, receipt of payment, and delivery of said
Surplus Inventory items to the Utility. This agreement may only
be amended by the parties in writing.
2. Purchase and Sale. The City hereby agrees to sell, and
the Utility hereby agrees to purchase, the Surplus Inventory items
set forth on Exhibit "A", at the unit prices set forth thereon,
for a total sum of not more than $22, 093 .70.
3. Payment by the Utility to City. Payment in full for all
such Surplus Inventory items as set forth on Exhibit "A",
delivered to the Utility by the City, shall be made
contemporaneous with the Utility' s inspection, acceptance, and
pick up of such purchased items. 4 . Delivery of Items to the
Utility by the City. The Surplus Inventory items to be sold to
the Utility under this agreement shall be delivered to the Utility
at the City' s property which is currently being used for the
storage of the Surplus Inventory items. Delivery shall be made by
the City contemporaneous with the Utility' s inspection,
acceptance, and payment for such purchased items in the form of a
governmental draft issued by the Utility' s bank in the purchase
price of the accepted surplus inventory items accepted by the
Utility, made payable to the City.
5. Title to Surplus Inventory Items. The City owns the
Surplus Inventory items described in Exhibit "A", and no lien or
unpaid balance exists to any third-party supplier with respect
thereto. Upon purchase by the Utility, the City shall convey good
and unencumbered title to the purchased Surplus Inventory items to
the Utility, in undamaged, usable condition.
6. Termination. This agreement shall terminate upon the
earlier of (i) the City' s delivery of Surplus Inventory items and
the Utility' s acceptance, taking possession of, and payment in
full for same, or (iii) January 1, 2023 .
7 . Notices. Notices related to this Agreement shall be
sent to the attention of:
For the Utility:
Executive Director
Clay County Utility Authority
3176 Old Jennings Road
Middleburg, FL 32068
and
Grady H. Williams, Jr. , Esq.
1543 Kingsley Ave. , Ste. 5
Orange Park, FL 32073
For the City:
City Clerk
City of Sopchoppy, Florida
PO Box 1219
Sopchoppy, FL 32358
and
City Attorney
City of Sopchoppy, Florida
QSorsc�nc-cam , FL 3 2 L\ 3
8 . Captions . The captions used within this Agreement are
for the convenience of the parties and shall not serve to alter or
limit the meaning of the provisions contained herein.
9. Attorney's Fees. Each party of this Agreement shall
bear its own costs related to attorneys ' fees.
10. Effective Date. This Agreement shall take effect upon
its filing with the Clerk of the Circuit Court for Clay County,
Florida.
DONE AND EXECUTED BY:
CLAY COUNTY UTILITY AUTHORITY, an
independent special district created and existing under Chapter
94-491, Laws of Florida, Special Acts of 1994
By:
Wendell Davis, Chairman,
Board of Supervisors
Date:
STATE OF FLORIDA
COUNTY _OF CLAY
The foregoing instrument was acknowledged before me by means
of physical presence or online notarization, this day
of , 2022, by Wendell Davis, as Chairman of the Board of
Supervisors of Clay County Utility Authority, an independent
special district created and existing under Chapter 94-491, Laws
of Florida, Special Acts of 1994, who is personally known to me or
who produced as identification.
NOTARY PUBLIC
STATE OF FLORIDA
DONE AND EXECUTED BY: CITY OF SOPCHOPPY, FLORIDA, a
municipality
B eiti)atds
Y.
Name: toe - s
Mayor, City of Sopchoppy, Florida
Date: �Q��.31o?Oo7a-
STATE OF FLORIDA
COUNTY OF WAKULLA
The foregoing instrument was acknowledged before me by means
of ‘/ physical presence or online notarization, this \''S`"' day
of , 2022, by who is
personally known to me or who produced as
identification.
NOTARY PUBL
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°`"`•` Bonded Thru Troy Fain IfsWance 800.385.7018
Item Part Number Quantity Price Total
Meter Riser 8"Riser 5 $74.58 $372.90
I
Meter Riser 12"Riser 15 $94.50 $1,417.50
2.5"Meter Tails C23-2-5-NL 50 $8.58 $429.00
1"Cubstop w/Sharkbite B41-444W-NL 10 $121.00 $1,210.00
3/4"Curbstop w/Sharkbite B41-333W-NL 16 $89.50 $1,432.00
3/4 90 Curbstop w/
Sharkbite&Metertail BA43-342W-U-AWT-NL 15 $153.94 $2,309.10
1"Polystop w/Metertail BA43-344-W-NL 20 $166.66 $3,333.20
3/4"Polystop 90 w/
Metertail BA43-342-W-NL 23 $210.26 $4,835.98
3/4"Polystop w/Metertail B43-232W-NL 48 $77.96 $3,742.08
1"Poly x Poly Couplings C44-44-NL 36 $30.99 $1,115.64
3/4 Poly x Poly Couplings C44-33-NL 70 $27.09 $1,896.30
TOTAL $22,093.70
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