HomeMy WebLinkAboutEDB 50-Year IWRP AWS Eval Final EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Amendment No. 1 to Supplemental Agreement No. 1 to Professional Engineering Services
Agreement 18/19 No. 3 to provide Professional Engineering Services with CDM Smith, Inc. (CDM) for
a 50-year Alternative Water Supply(AWS) concept.
Date: June 16, 2021
BACKGROUND:
Clay County Utility Authority(CCUA) staff needs to perform a longer-term concept evaluation related to
regulatory and permitting considerations. In Integrated Water Resources Planning(IWRP)exercises, Staff
and the CDM team focused on water supply solutions that were technically, economically, and
environmentally feasible, as well as achievable within the 20-year planning horizon. In this demonstration
exercise, staff and the CDM team will evaluate other options that may be fully capable of mitigating
modeled regulatory impacts and potential permitting requirements over a longer time horizon.
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CT
o These AWS options include surface water withdraws from either the St. Johns River, Doctors Lake, or
LBlack Creek. While potable reclaimed water and stormwater harvesting will be part of the water supply
portfolio,we will need to also evaluate potential water withdraws from these surface waters in the remote
11
re mitigation scenario.
Staff will receive an analysis, supporting graphics, and conceptual costs from the requested evaluation to
communicate and coordinate with our regulatory agencies. Our intent in completing this analysis is to
effectively communicate realistic water supply options and challenges to support the Clay County
community. We also want to mitigate potential uncertainties involving CCUA's long-term planning of
capital infrastructure, rates,personnel, etc.
BUDGET:
Staff has sufficient funds in the operating budget for this expense.
CCNA:
CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The estimated
cost of this study does not exceed$500,000. Staff negotiated this Supplemental Agreement in compliance
with F.S. s. 287.055. Staff and the consultant negotiated the scope and fee, based on established contract
rates, for the professional services at a compensation which CCUA determines is fair, competitive, and
reasonable.
//JDJ(Author)
//PS and AB(Review)
//JDJ(Final)
Executive Summary Amendment No. 1, Supplemental Agreement No. 1 CDM Smith
Page 1
RECOMMENDATION:
Staff respectfully recommends approval of Amendment No. 1 to Supplemental Agreement No. 1 with
CDM Smith, Inc., in the amount of$24,000 to complete the 50-year AWS exercise.
ATTACHMENTS:
Amendment No. 1 to Supplemental Agreement No. 1
Scope and Fee Proposal dated June 15, 2021
0
//JDJ(Author)
//PS and AB(Review)
//JDJ(Final)
Executive Summary Amendment No. 1, Supplemental Agreement No. 1 CDM Smith
Page 2
Amendment No. 1 to Supplemental Agreement No. 1 to Professional Engineering Services
Agreement 18/19 No. 3 to provide Professional Engineering Services for a 50-year Alternative
Water Supply(AWS) concept
Engineer: Shayne Wood, P.E. Owner: Clay County
CDM Smith, Inc. Utility Authority
4651 Salisbury Road, Suite 420
Jacksonville, FL 32256
Date: June 21, 2022
Item: Description of Services:
Provide professional engineering services as
requested and identified in the attached
scope of services and fee proposal dated
June 15, 2022.
Task 3 Evaluation of Alternative Water Supply $24,000.00
Only Scenario
Original Approved
Amount $452,696.00
Total Increase this
Amendment $24,000.00
Total Lump Sum Price Not to Exceed Without Prior Authorization $476,696.00
This document, along with the Scope and Fee Proposal dated June 15, 2022, shall become an amendment
to the Professional Engineering Services Agreement and all provisions of the Agreement will apply hereto.
Accepted by: Date:
Engineer:
Shayne Wood, P.E.
CDM Smith, Inc.
Accepted by: Date:
Owner:
Jeremy Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
AMENDMENT 01
CLAY COUNTY UTILITY AUTHORITY
CIVIL AND ENVIRONMENTAL CONTINUING SERVICES
RFQ 18/19 NO.3
June 15, 2022
WORK ORDER NO. 1—Strategic Planning and Integrated Water Resource Planning
This Amendment,when executed, shall be incorporated in and become part of the Agreement for
Professional Services between Clay County Utility Authority(AUTHORITY), and CDM Smith Inc.
(CONSULTANT), dated May 28, 2019 hereafter referred to as the Contract.
BACKGROUND
The AUTHORITY continues to evaluate issues and opportunities within the on-going planning efforts. As
part of these efforts,the AUTHORITY intends to evaluate the potential to move the utility from
traditional water supply from the Floridan aquifer to entirely Alternative Water Supplies (AWS).The
AUTHORITY intends for this exercise with the CONSULTANT to be conceptual in nature.
The AUTHORITY requests the CONSULTANT evaluate on a conceptual basis the potential for shifting the
water supply from the Floridan aquifer to AWS over a 50-year period. The AUTHORITY requests this
analysis only include one objective in eliminating aquifer withdraws. The AUTHORITY realizes that other
to potential AWS may conflict with understood existing public policy concerns that include potential water
withdraws from the St.Johns River or Black Creek.The AUTHORITY also requests conceptual costing of
the AWS options evaluated.
The AUTHORITY intends to use the information generated in this conceptual exercise in general
discussions with regulatory agencies regarding the potential for AWS projects and related public policy.
The AUTHORITY does not intend to use the information generated from this conceptual exercise in
actual capital or strategic planning for the utility.
SCOPE OF SERVICES
TASK 3—EVALUATION OF ALTERNATIVE WATER SUPPLY ONLY SCENARIO
The following tasks describe the scope of services to consider the available options, requirements, and
costs to replace future consumptive use from the Floridan aquifer to an AWS.The purpose of this task is
to provide potential conceptual strategies and cost ranges if Floridan aquifer sourced supplies were no
longer available from the St.Johns River Water Management District.
TASK 3.1-WORKSHOP
The CONSULTANT will coordinate and attend a workshop with AUTHORITY staff to outline the
parameters of the analysis.The workshop will contain a mix of virtual and in-person attendees.Topics of
discussion to include:
• Review of available alternative water supplies. Initial supplies to consider include: surface water
from the St.Johns River or Black Creek, reservoir construction along tributaries, and
investigation of brackish groundwater supply.
• Selection of up to two feasible supplies to move forward into analysis
• Initial conceptualization of location, size, and routes of key infrastructure
• Determination of demand target trying to achieve with supplies (future year and whether
baseline or growth conditions) over a 50-year planning horizon
Up to four CONSULTANT staff will attend the workshop, some virtually. CONSULTANT to provide slides
from the presentation and notes from the discussion to the AUTHORITY following the workshop.
TASK 3.2—ANALYSIS
The CONSULTANT will analyze the two selected alternative supply options assuming the option would
need to replace all existing and future planned supply via the AUTHORITY'S existing groundwater wells
and consumptive use permit. A factsheet on each option will be provided detailing:
• A general description of the supply option
• Summary of facilities required for implementation
• Key assumptions made within the analysis
• Potential challenges of implementation
• High-level capital and O&M cost estimates appropriate for concept screening. Components
considered in cost to include:
o Source development
o Treatment
o Conveyance
Complimenting the individual factsheets,the CONSULTANT will also provide a summary PowerPoint
to presentation overviewing the analysis and findings. Draft versions of the factsheets and presentation
will be provided to the AUTHORITY for review and comment. Response to comments will be provided
and a final version of the deliverables produced.All draft and final materials will be delivered
electronically as both PDFs and in the original source format.
TASK 3.2—PROJECT MANAGEMENT AND COORDINATION
CONSULTANT will provide monthly invoices that summarize work completed to date, as well as manage
schedule and budget. Activities performed under this task consist of those general functions required to
maintain the project on schedule, within budget, and that the quality of the work products defined
within this Work Order is consistent with CONSULTANT's standards and AUTHORITY's requirements.
CONSULTANT will perform a technical specialist review of the deliverables prior to transmitting them to
the AUTHORITY.This will involve internal technical meetings as well as up to four additional meetings
with the AUTHORITY in addition to the workshop. Proposed meetings of up to 1.5 hours include:
planning for the workshop,technical discussion during analysis, review of draft materials, review of final
materials.
DELIVERABLES SUMMARY
Task Description Format
Task 3.1 Workshop summary notes and presentation Electronic
Task 3.2 Draft factsheets and presentation Electronic
Task 3.2 Final factsheets and presentation Electronic
TIME OF COMPLETION/SCHEDULE
It is anticipated that the work will take 1-2 months to complete, starting within two weeks of receipt of a
formal notice to proceed (NTP). The estimated schedule is outlined below.
Task Description Time Frame from Start
Task 3.1 Lead workshop with AUTHORITY and CONSULTANT staff Within 1 week of NTP
Task 3.1 Workshop summary notes and presentation 1 week from workshop
Task 3.2 Draft factsheets and presentation 4 weeks from
workshop
to
Task 3.2 Final factsheets and presentation 2 weeks from
AUTHORITY review
COMPENSATION AND PAYMENT
CONSULTANT will complete the work described in Task 3 on a lump sum basis of$24,000.The
amendment total not-to-exceed value of this Work Order is $476,696. Invoices will be submitted
monthly based on the percentage of work complete during the billing period. Lump sum compensation
shall be for labor,sub-consultants, and other direct costs associated with the performance of the work.