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CLAY COUNTY UTILITY AUTHORITY
June 7, 2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Davis called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Gardella offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3 —Roll Call
Roll Call was taken with Chairman Davis, Vice-Chairman Roark, Mr. Gardella, Mr. Hodges, Ms. Lebesch, and
Mr. Starnieri in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Teri
Shoemaker, Chief Engineer Paul Steinbrecher, Assistant Chief Engineer Joe Paterniti, Chief Financial Officer
cJeff Wesselman, Procurement Manager Angelia Wilson, Service Availability Manager Melisa Blaney, Senior
CD Service Availability Engineer Darrell Damrow, Public and Governmental Affairs Liaison Dennis Ragosta,
o Contract & Procurement Specialist Darrin Parker, Administrative Assistant Operations Alicia Baker, and Grady
c H. Williams, Jr., legal counsel to the CCUA.
m
ce Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting, May 17, 2022
After discussion, Ms. Lebesch moved, seconded by Mr. Hodges, and carried 6-0, to approve the minutes
of the Regular Meeting held on May 17, 2022.
Item No. 5 —Approval of Consent Agenda
Mr. Starnieri requested Items No. 5b(2) a and c be pulled for discussion.
After discussion, Mr. Gardella moved, seconded by Mr. Hodges, and carried 6-0, to approve the Consent
Agenda, as follows with the exception of the items listed above;
Ms. Shoemaker provided additional information on the two items which were pulled for discussion..
Mr. Starneri then moved, seconded by Ms. Lebesch, and carried 6-0, to approve Items No. 5b(2) a and c.
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $2,223,913.90
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
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e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation — Ferguson WW #3648 dba Sunstate Meter & Supply, Inc. -
Neptune Meters
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Contract Renewal for Lazenby&Associates, Inc - ITB#20/21-A8
b. Contract Renewal for Insituform Technologies, LLC and Vortex Services, LLC —
ITB#18/19-A7 (Parts B and C)
2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 2 to Master Contract 2021/2022-A03 for
PBM Constructors, Inc. to provide Construction Services for Aerator Tower
Repair at Eight Water Treatment Plants
b. Supplemental Agreement No. 11 with Jacobs Engineering Group, Inc. for Civil
and Environmental Engineering Professional Services Agreement 2018-2019
RFQ No. 3 to provide Professional Services for the Design and Construction of
the Swimming Pen Creek Water Main Interconnect
c. Proposed Change Order No. 2 to the contract for the Fleming Island Water
Reclamation Facility BTU No. 3 Expansion with Wharton-Smith Construction
Group
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement KH21/22-10 — Water Service to 6435 Baker Road (Lori A.
Vazquez) - 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$5,250.33
2) Developer Agreement KU21/22-82 — Wastewater Service to 3046 Woodveil Lane —
Doctors Lake Septic to Sewer Project (James A. McKinney, III) - 1 ERC wastewater, 1
ERC environmental impact, 1 ERC debt service — $0.00 ($3,777.00 Credit provided by
Contract No. 35200)
3) Developer Agreement KU21/22-84 — V-Pizza at Eagle Pass — 4477 US Highway 17 (V
US 17, LLC) — 14.5 ERC's water, 14.5 ERC's AWS, 14.5 ERC's SJRWMD, 14.5 ERC's
wastewater, 14.5 ERC's environmental impact, 14.5 ERC's debt service - $69,031.68
4) Developer Agreement KU21/22-85 — Water and Wastewater Service to 4660 Pine Gate
Road (Pine Gate Road In-Fill Project) (A&M Home Builders, LLC) - 1 ERC water, 1
ERC AWS, 1 ERC SJRWMD, 1 ERC wastewater, 1 ERC environmental impact, 1 ERC
debt service - $15,189.15
5) Developer Agreement MU21/22-14 — Creekview Trail Area 5 Consisting of 243 Single
Family Lots (Creekview GP, LLC) — 243 ERC's water, 243 ERC's AWS, 243 ERC's
SJRWMD, 243 ERC's wastewater, 243 ERC's reclaimed, 243 ERC's debt service -
$1,104,112.13 ($1,051,215.57 deferred)
6) Grant of Easement—4392 SE 2nd Avenue - Grantor-Gault Properties, LLC
7) Grant of Easement — 2571 Quail Run Lane — Grantor - David W. Kiebler and Elizabeth
H. P. Kiebler
8) Grant of Easement — CCUA Warehouse System Improvement — Grantor -Clay County
Utility Authority to Clay Electric Cooperative
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9) Partial Release of Easement - Partial Release of CCUA Easement to New Leaf
Communities, LLC at 3231 Carolina Rose Court(Goose Creek Estates)
Item No. 6—Customer Account Adjustments -None
Item No. 7—Business discussed at Committee Meetings -None
Item No. 8—Executive Director's Business
a. April 2022 Financial Package
Chief Financial Officer Jeff Wesselman presented the Financial Statements for April and reported
operating income is $2,316,367 over budget due to an unfavorable revenue and favorable expense
variance. Operating revenue is $322,709 under budget and operating expenses are $2,639,076 under
budget. CCUA has gained 735 active water accounts and 718 active sewer accounts during fiscal year
2021/2022. After discussion, Mr. Starnieri moved, seconded by Vice-Chairman Roark, and carried 6-0,
to accept the Financial Statements for April 2022, as presented by Mr. Wesselman.
b. Proposed Amendment No. 1 to Supplemental Agreement No. 4 with Dewberry-Hydro, for Civil and
Environmental Engineering Professional Services Agreement 2018/2019 RFQ No. 3 to provide
Professional Engineering Services for Detailed Design and Services during construction
Senior Service Availability Engineer Darrell Damrow presented for consideration proposed Amendment
No. 1 to Supplemental Agreement No. 4 with Dewberry-Hydro, for Civil and Environmental
Engineering Professional Services Agreement 2018/2019 RFQ No. 3 to provide Professional
Engineering Services for Detailed Design and Services during construction. CCUA received requests for
utility service to developments around the Governor's Park Development of Regional Impact. CCUA
previously acquired land at the Governor's Park Site to serve the utility needs of regional developments
when constructed. To meet the anticipated service schedules of the proposed developments, CCUA must
begin designing the potable water treatment and distribution facilities. Engineering Services for the
design and construction of sewer collection and treatment facilities to serve the area were awarded under
a separate agreement. Supplemental Agreement No. 4 (SA4) previously authorized Dewberry-Hydro to
conduct preliminary design, and site master planning through buildout for potable water supply facilities
on this site. SA4 also included geotechnical, environmental, and well development services in
anticipation of the need for Phase 1 design. CCUA Staff determined the best path forward to meet the
immediate utility needs is to design and construct an interim facility using a combination of new
equipment and equipment that CCUA currently owns but is not in service. A more traditional water
distribution facility will follow. Many of the elements installed for use in the interim facility will
continue to be useful in future phases of the plant. CCUA requested a scope and fee proposal from
Dewberry-Hydro to prepare detailed design plans and bid specifications for the interim plant,
rehabilitation of existing equipment, and pre-purchase of equipment with long lead times. The proposal
also includes permitting, project management, and inspection services as well as the development of a
second well. Dewberry-Hydro will coordinate with Ardurra, who is designing wastewater pumping and
reclaimed storage and distribution facilities for this site. This amendment is achieving efficiencies by
segregating common site activities such as surveying, environmental permitting, and stormwater design
under the Ardurra contract and limiting the water plant scope of work to activities specific to the water
plant. Amending SA4 authorizing Dewberry-Hydro to perform these functions will provide project
continuity and make efficient use of information gathered and produced under the original Supplemental
Agreement. After discussion, Mr. Hodges moved, seconded by Mr. Starnieri, and carried 6-0, to approve
Amendment No. 1 to Supplemental Agreement No. 4 in the amount of$742,700, as presented by Mr.
Damrow.
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c. Other
Chairman Davis acknowledged the exceptional customer service which was provided by Customer
Service Representative Katie Ferguson.
Mr. Johnston informed the Board he plans to present the proposed employee Professional Development
& Training Program for consideration at the next meeting.
Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment -None
Item No. 12—Supervisor Comments
Mr. Gardella mentioned the supplier price increases, and how CCUA has managed to stay within budget.
Mr. Hodges shared he enjoyed the sustainable growth presentation and the information which was contained in
the report.
Mr. Starnieri also enjoyed the information regarding sustainable growth and thanked Ms. Ferguson for the
excellent service she provided to our customer.
Vice-Chairman Roark thanked Ms. Ferguson and commented on the local price increases and how they
compare to other areas of the country.
Ms. Lebesch echoed everyone's comments regarding the proposed price increases and the sustainable growth
presentation.
Item No. 13 —Adjournment
Chairman Davis adjourned the meeting at 2:21 P.M.
Wendell Davis, Chairman
Janice Loudermilk, Recording Secretary
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