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CLAY COUNTY UTILITY AUTHORITY
June 21,2022
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Davis called the meeting to order at 1:59 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Chairman Davis offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Davis, Vice-Chairman Roark, Mr. Gardella, Ms. Lebesch, Mr. McNees, and Mr.
Starnieri in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Teri Shoemaker,
Chief Engineer Paul Steinbrecher, Chief Financial Officer Jeff Wesselman, Assistant Chief Financial Officer Karen
Osborne, Chief Human Resources Officer Kimberly Richardson, Procurement Manager Angelia Wilson, Public &
o Government Affairs Liaison Dennis Ragosta, Senior Service Availability Engineer Darrell Damrow, Water
Superintendent Ross Bland, Wastewater Superintendent Phil Hendrix, Contract & Procurement Specialist Darrin
Parker,Water Operator Nicolas Jourdan, Administrative Assistant Operations Alicia Baker,Administrative Assistant
cc Engineering Lori Stewart and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Kimberly Richardson- 15 Years of Service
Mr. Johnston presented a certificate of appreciation to Chief Human Resources Officer Kimberly Richardson
who has been employed by CCUA for fifteen years.
b. High School Internship Recruitment Video Presentation
Public & Government Affairs Liaison Dennis Ragosta shared the Intern Program Video which was prepared
by Mr. Evan Kay of LASCEND CO from Jacksonville, Florida. Mr. Johnston also introduced Wastewater
Operator Greg Harris and Water Operator Nic Jourdan who both started their career at CCUA through the
Internship Program.
c. Fleming Island WRF BTU No. 3 Project Team
Mr. Johnston introduced the members of the Fleming Island WRF BTU No. 3 Project Team. A
representative from CDM Smith reviewed the project's highlights and also presented a plaque to CCUA
acknowledging the project.
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Item No. 5—Approval of Minutes
a. Board of Supervisors Regular Meeting,June 7, 2022
After discussion, Ms. Lebesch moved, seconded by Mr. Starnieri, and carried 6-0, to approve the minutes of
the Regular Meeting held on June 7, 2022.
Item No. 6—Approval of Consent Agenda
Mr. Johnston requested Item 6(d)1 be removed from consideration.
After discussion, Mr. McNees moved, seconded by Mr. Starnieri, and carried 6-0, to approve the remaining
Consent Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling$4,319,860.75
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts -None
2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 10 with Four Waters Engineering, Inc for the Lift
Station No. 2, and Force Main Replacement Design and Construction Administration
Services
c. Approval of Financing Requests -None
d. Approval of Contract Usage
1) Request for advance approval to piggyback Interlocal Agreement with City of Sopchoppy,
Florida for Surplus Inventory Items (REMOVED FROM CONSIDERATION)
e. Approval of Developer Agreements,Warranty Deeds &Easements
1) Developer Agreement KH21/22-11 — Modification to Developer Agreement - Keystone
Heights RV Park—Additional 512 RV Lots— 1177 SE Keystone Avenue (Tom's High on the
Hog Real Pit BBQ, Inc.) - 101 ERC's water, 101 ERC's AWS, 101 ERC's SJRWMD, 101
ERC's wastewater, 101 ERC's environmental impact, 101 ERC's debt service - $465.035.99
2) Developer Agreement MU21/22-16 — Water Service to 207 Candler Court (Jordan and
Ashley Collins) - 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$4,082.54
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3) Quit Claim Deed — Grantor-Sandridge Land Developers, LLC — Grantee — Clay County
Utility Authority
Item No. 7—Customer Account Adjustments -None
Item No. 8—Business discussed at Committee Meetings-None
Item No. 9—Executive Director's Business
a. Request for approval of the proposed CCUA Professional Development&Training Program
Chief Human Resources Officer Kimberly Richardson presented a request for approval of the proposed
CCUA Professional Development & Training Program. The Professional Development and Training
Program is a voluntary program in which participants are provided meaningful, relevant, and on-going
opportunities for professional growth that will contribute towards a professional and highly skilled
workforce. CCUA is committed to improving the professional growth of its employees by offering a wide
variety of professional development opportunities that support both the organization's strategic goals and the
personal professional goals of its employees. CCUA plans for and provides eligible employees with
opportunities for continued professional growth and development consistent with CCUA's mission and
strategic goals. Partnerships between CCUA and various institutions have been formed to provide relevant
and up-to-date educational material amalgamated into job related, skill-based, 6-month modules. After
discussion, Ms. Lebesch moved, seconded by Vice-Chairman Roark, and carried 6-0, to approve the CCUA
Professional Development&Training Program, as presented.
b. Alternative Water Supply Program Annual Update
Mr. Johnston provided an update on the Alternative Water Supply (AWS) surcharge and the increases to the
potable water connection charges which were authorized and implemented under CCUA Rate Resolution
Number 2015-2016-01. Section 4.(7) of the Resolution requires staff to report to the Board each year
regarding the adequacy of the current AWS surcharge and connection charges. He also reviewed the progress
of the project during the 2021/2022 Fiscal Year and recommended a 3% increase to AWS surcharge and
connection charge. Chief Engineer Paul Steinbrecher provided an overview of the current AWS Program
projects. The Board WITHOUT OBJECTION accepted the report and requested consideration of the 3%
increase AWS surcharge and AWS connections charge be included as a part of the proposed 2022/20223
Fiscal Year Budget, as presented by Mr. Johnston.
c. Consideration of proposed Amendment No. 1 to Supplemental Agreement No. 1 with CDM Smith regarding
Integrated Water Resource Planning 50-Year Concept
Mr. Johnston presented Proposed Amendment No. 1 to Supplemental Agreement No. 1 to Professional
Engineering Services Agreement 18/19 No. 3 to provide Professional Engineering Services with CDM
Smith, Inc. (CDM) for a 50-year Alternative Water Supply (AWS) concept. CCUA staff needs to perform a
longer-term concept evaluation related to regulatory and permitting considerations. These AWS options
include surface water withdraws from either the St. Johns River, Doctors Lake, or Black Creek. While
potable reclaimed water and stormwater harvesting will be part of the water supply portfolio, we will need to
also evaluate potential water withdraws from these surface waters in the remote mitigation scenario. Staff
will receive an analysis, supporting graphics, and conceptual costs from the requested evaluation to
communicate and coordinate with the regulatory agencies. The intent in completing this analysis is to
effectively communicate realistic water supply options and challenges to support the Clay County
community and to mitigate potential uncertainties involving CCUA's long-term planning of capital
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infrastructure, rates, and personnel. After discussion, Mr. McNees moved, seconded by Mr. Gardella, and
carried 6-0, approve Supplemental Agreement No. 1 in the amount of$24,000, as presented.
d. Consideration of proposed Supplemental Agreement No. 5 with Dewberry-Hydro for development of a Lake
Asbury Master Planning Area Trunk Main Program
Senior Service Availability Engineer Darrell Damrow presented proposed Supplemental Agreement No. 5
with Dewberry-Hydro for development of a Lake Asbury Master Planning Area (LAMPA) Trunk Main
Program. CCUA staff requests approval from the Board of Supervisors to execute Supplemental Agreement No.
5 with Dewberry-Hydro(DBH)to provide professional services for the development and management of a Master
Plan for pipeline mains in CCUA's LAMPA. These services include master planning,plan management, and cost
apportionment. CCUA received requests for utility service within the currently undeveloped region of Clay
County and additional requests are expected. To meet the anticipated demands of the proposed and future
developments, CCUA must begin planning and performing preliminary design of the potable, reclaimed, and
sewer collection and distribution facilities. CCUA requested a scope and fee proposal from DBH to develop a
Master Plan for the area. DBH will evaluate CCUA's existing infrastructure and model and make
recommendations for sizing and locations of future infrastructure. DBH will project expenditures and life-cycle
costs for the improvements and propose alternatives for apportionment of those costs. DBH will then review plans
and cost estimates prepared by CCUA, CCUA's consultant, or the developer's consultant for conformance with
the LAMPA. As necessary, DBH will assist CCUA in engaging other professionals to provide design and
construction related services. These services are included in the agreement for the first five (5) anticipated utility
projects over two (2) years. Two (2) of the projects are anticipated to develop soon and will be expedited. The
remaining three (3) will follow. Development in the area will occur over several years and the services will
continue to provide value to CCUA and are, therefore, expected to be extended by amendment to this agreement
one or more times as deemed necessary by CCUA. After discussion, Mr. McNees moved, seconded by Ms.
Lebesch to approve Supplemental Agreement No. 5 in the amount of $239,460.50, as presented by Mr.
Damrow.
e. Middleburg Service Area Development Policy& Cost Recovery Presentation
Service Availability Manager Melisa Blaney made a presentation to the Board regarding the Middleburg
Service Area Development Policy & Cost Recovery. The Middleburg Service Area(MSA)was developed to
extend water and wastewater service to existing and future commercial developments at the properties
highlighted on the attached boundary map. As part of the 1999 MSA policy, the recovery method of CCUA
investment is allocated on an acreage basis; therefore, each parcel that connects to the infrastructure will pay
an allocated charge multiplied by the total number of acres in each parcel. This allocated acreage charge is
reviewed annually in June/July to reflect inflation and carrying costs for the CCUA's investment. As a result,
the acreage charge increases each year. Current MSA distribution and collection infrastructure charges are
$5,582 for water and $10,684 for wastewater. With carrying charges added to CCUA's investment, the
proposed MSA distribution and collection infrastructure charges for the 2022/2023 fiscal year are $5,637 for
water and $10,798 for wastewater. After discussion Mr. Gardella moved, seconded by Vice-Chairman
Roark, and carried 6-0 to tentatively approve the proposed Middleburg Area Service charges for use as a part
of CCUA's Fiscal Year 2022/2023 budget.
f. Project Update-Doctors Lake Septic to Centralized Sanitary Sewer Connection
Ms. Blaney provided an update on the Doctors Lake Septic to Centralized Sanitary Sewer Connection. This
report was for the Board's information only; no action was requested or required on this item.
g. Other
Mr. Johnston reminded the Board he will be on vacation from June 27 through July 1, 2022.
June 21, 2022
Item No. 10—Legal Business
a. Other—None
Item No. 11 —Old Business/New Business
Mr. Starnieri had some questions regarding the email from Mr. Kurt Musser. Mr. Johnston provided additional
information in this regard.
Item No. 12—Public Comment-None
Item No. 13 —Supervisor Comments
Mr. Starnieri shared he enjoyed the presentations today, he commended Ms. Richardson on her accomplishments, he
acknowledged the efforts of the Fleming Island project team members and shared how much appreciates the
Internship Program and the associated informational video which was presented today.
Mr. Gardella echoed Mr. Starnieri's comments, he shared he also enjoyed hearing about the Internship Program,
thanked Ms. Blaney for her efforts, and shared how much he appreciates the effort put forth in preparing the items
for the agenda.
Ms. Lebesch reiterated the comments made by the other Supervisors.
Mr. McNees echoed everyone's comments and congratulated Ms. Richardson. He also thanked Ms. Lebesch for her
comments on the budget process.
Vice-Chairman Roark also shared his appreciation for staff and the CCUA Internship Program.
Chairman Davis congratulated Ms. Richardson and thanked everyone for their efforts.
Item No. 14—Adjournment
Chairman Davis adjourned the meeting at 3:15 P.M.
Wendell Davis, Chairman
Janice Loudermilk, Recording Secretary
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