HomeMy WebLinkAboutRegular Agenda - 8/16/2022 Clay County Utility Authority—Regular Meeting
August 16,2022—2:00 P.M.
Board Room—Clay County Utility Authority
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Starnieri
3. Roll Call—Loudermilk
4. Employee Recognition
a. Susan Alexander- 20 Years of Service
5. Approval of Minutes—Davis
a. Personnel Committee Meeting, August 2, 2022
b. Board of Supervisors Regular Meeting, August 2, 2022
6. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$4,419,782.03
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy -None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams,Jr. LL.M.
(2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts
a. Continuing Contract Renewal with GrayRobinson, P.A. for the Professional Lobbying
Services RFQ 19/20-A14
(2) Approval of Supplemental Agreements and Change Orders
a. Change Order No. 3 (Deductive) to the contract with Wharton Smith Construction Group
for Bid No. 19/20-A9 — Fleming Island Wastewater Treatment Facility — BTU No. 3
Expansion Project for contract price reconciliation—Final Completion
c. Approval of Financing Requests -None
d. Approval of Contract Usage
a. Request for advance approval to utilize government contracts, General Services
Administration (GSA) Contract No. GS-35F-508CA-Guidepoint Security, LLC & Omnia
Contract No. MA3457-Amazon Business
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement CU21/22-15 — K&K Office/Warehouse Facility located at 2605
Mosley Road (Luis Rosa) — 6.5 ERC's water, 1 ERC's wastewater, 6.5 ERC's AWS, 6.5
ERC's SJRWMD, 1 ERC's debt service - $13,267.55
(2) Developer Agreement KH21/22-13 — Water Service to 6499 Bernice Road (Wiggins
Construction Company of North Florida, Inc.) - 1 ERC water, 1 ERC AWS, 1 ERC
(3) Developer Agreement KU21/22-91 — Water Service to 137 Suzanne Avenue (Anthony
Lopez)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $6,122.90
SJRWMD, 1 ERC debt service- $2,283.23
Clay County Utility Authority Board of Supervisors
Agenda—August 16, 2022
Page Two
6. Approval of Consent Agenda Items—Davis (continued)
e. Approval of Developer Agreements,Warranty Deeds &Easements (continued)
(4) Developer Agreement KU21/22-92 - Water and Wastewater Service to 1715 Shady River
Court (Jonathan & Marie Melzer) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC
SJRWMD, 1 ERC environmental impact- $4,967.31
(5) Developer Agreement KU21/22-93 —Wastewater Service to 3473 Inlet Lane—Doctors Lake
Septic to Sewer Project (Charles & Susan Phillips) — 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service - $3,777.00
(6) Developer Agreement KU21/22-94—Wastewater Service to 2592 Windwood Lane—Doctors
Lake Septic to Sewer Project (Don & Carmen Maines) — 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service - $3,777.00
(7) Developer Agreement RU21/22-16 — The Ravines Classic Lodge located at 3145 Ravines
Road(Wiggins Investments of North Florida, Inc.)—2 ERC's water, 2 ERC's AWS,2 ERC's
SJRWMD, 2 ERC's debt service - $23,084.35
(8) Grant of Easement—4688 Raggedy Point Road—Mercy Support Service, Inc.
(9) Grant of Easement— 1030& 1038 Fleming Street—TJM Funding,LLC
7. Customer Account Adjustments—None
8. Business discussed at Committee Meetings-None
9. Executive Director's Business—Johnston
a. Insurance Policy Renewal with Brown and Brown
b. Ratification of the Agreement with SageView Advisory Group, Inc. for the Retirement Plan
Fiduciary Consulting Services Water Company of America Services Contract
c. Peters Creek Water Reclamation Facility Update
d. Peters Creek Water Reclamation Facility Amendment No. 2 to RFQ 2020/2021-A14
e. Proposed Award of Mid-Clay Potable Reclaimed Water Project ITB No. 21/22-A23
f. Proposed Supplemental Agreement No. 6 with CDM Smith for the Wastewater Treatment Plant
Department Organizational Evaluation
g. Request by ETM/ Denton Floyd Real Estate Group to Master Meter Black Creek Multi-Family
Complex
h. Other
10. Legal Counsel Business—Williams
a. Other
11. Old Business/New Business
12. Public Comment
13. Supervisor Comments
14. Adjourn—Davis
15. For Informational Purposes Only
a. ERC Summary
b. Non-Revenue Producing Accounts
c Meter Installation Summary
d. The Pipeline August 2022
All items contained in No. 5 through No. 10 are subject to Board action