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Home My WebLink AboutEDB- Executive Summary- Potable Reuse Demonstration Facility EXECUTIVE SUMMARY AGENDA ITEM: Proposed award of contract to Wharton-Smith, Inc. for the Potable Reuse Demonstration Facility. Bid No. 21/22-A23 Plant Project No. 3019-001 Date: August 12,2022 BACKGROUND: Clay County Utility Authority (CCUA) staff requests approval from the Board of Supervisors to award contract for the construction of the Potable Reuse Demonstration Facility to Wharton-Smith, Inc. As a One Water Utility, CCUA strives to explore and implement full reuse and other alternative water supplies to expand the water portfolio in serving the community's growth. As part of its alternative water supply initiative, CCUA staff has been working with Carollo Engineers, Inc., (Carollo) to evaluate reclaimed source waters and to screen and ultimately select a treatment alternative. Carollo then performed detailed design services for a pilot demonstration facility to be constructed near CCUA's Mid-Clay Water Reclamation Facility. CCUA intends to use the demonstration facility for regulatory approvals for a potential future full scale plant,to train operations staff, and for public engagement and education. cCarollo recently completed the design of demonstration facility and staff advertised the project on CCUA's a Bonfire Procurement Platform and Florida Times Union on June 23, 2022. At the August 5, 2022, Bid as Opening, CCUA received three(3)bids from the following Contractors: 0 r c L c a Wharton-Smith,Inc. $4,540,000 Petticoat-Schmitt Civil Contractors,LLC $5,592,000 KBT Contracting,Inc $5,287,530 The Engineer of Record (EOR) from Carollo evaluated the bids for conformance with the solicitation requirements and determined Wharton-Smith, Inc. submitted the lowest responsive and responsible bid at a total lump sum bid price of$4,540,000. BUDGET: The Engineer's Opinion of Probable Construction Cost estimated construction cost of$3.96M. The excess funds for construction are budgeted in the CIP and will be transferred from Capital Contingency. RECOMMENDATION: Staff respectfully requests the Board of Supervisors' approval of the contract award for the Potable Reuse Demonstration Facility to Wharton-Smith, Inc. In addition, staff respectfully requests approval of the attached Bid Opening Minutes. //AW(Author) //AW, LD,KL,PS (Review) //PS(Final) ATTACHMENTS: Pre-Bid Meeting Attendance Bid Opening Attendance Engineer of Record's Recommendation and Certified Bid Tabulation //AW(Author) //AW, LD,KL,PS (Review) //PS(Final) PRE-BID MEETING SIGN IN SHEET POTABLE REUSE DEMONSTRATION FACILITY CCUA Bid No. 21/22-A23 Date: June 29, 2022 Name Company Email/Phone Number Angelia Wilson Clay County Utility Authority awilson@clayutility.org/904-213-2447 Paul Steinbrecher Clay County Utility Authority psteinbrecher@claycounty.org Darrin Parker Clay County Utility Authority dgparker@clayutility.org Kevin Ledbetter Clay County Utility Authority kledbetter@clayutility.org Joe Fisher Petticoat-Schmitt jfisher@petticoatschmitt.com Mike Higginbotham Wharton Smith mhigginbotham@whartonsmith.com Brooke Wilkes PBM Constructors brooke@pbmconstructors.com Justin Hanson Sawcross justinh@sawcross.com Rebecca Timmons KBT Contracting info@kbtcorp.com Q._ BID OPENING MEETING SIGN IN SHEET POTABLE REUSE DEMONSTRATION FACILITY CCUA Bid No. 21/22-A23 Date: August 5, 2022 Name Company Email/Phone Number Angelia Wilson Clay County Utility Authority awilson@clayutility.org/904-213-2447 Paul Steinbrecher CCUA psteinbrecher@clayutility.org Darrin Parker CCUA dgparker@clayutility.orq Kevin Ledbetter CCUA kledbetter@clayutility.org Jason Assouline Carollo jassouline@carollo.com Scott Lee Carollo slee@carollo.com Lori Keller Petticoat-Schmitt Ikeller@petticoatschmitt.com Rebecca Timmons KBT Contracting info@kbtcorp.com Dawn Crary Wharton Snmith Dcrary@whartonsmith.com 41— CAI r''Si'111 Engineers...Working Wonders With Water® 4720 Salisbury Road,Suite 105,Jacksonville,Florida 32256 P:904.296.1599 August 7, 2022 Angelia Wilson Procurement Manager Clay County Utility Authority 3176 Old Jennings Road Middleburg, FL 32068 Subject: Clay County Utility Authority Potable Reuse Demonstration Facility CCUA Project No.:3019-001 CCUA Bid No.: 21/22-A23 Dear Greeting: Ms.Wilson This letter summarizes Carollo's recommendation for the bids received on the Potable Reuse Demonstration Facility Project. Clay County Utility Authority(CCUA)opened the project bidding period on the Bonfire Procurement Platform (Bonfire)on June 23,2022.Three bids were uploaded to Bonfire before the bid opening deadline of August 5, 2022 at 2 pm. As the engineer of record,Carollo has reviewed all of the bid documents received from each contractor.All of the bids are considered complete with all required documentation.Wharton-Smith, Inc.submitted the lowest bid of$4,540,000. In addition to submitting the lowest bid,Wharton-Smith, Inc.demonstrated the most relevant water and wastewater treatment reference projects, has designated a highly experienced to project manager, has a significantly higher bonding capacity of any of the bidders(i.e., available resources), and has included the treatment equipment vendors required by the Specifications. Recommended Contractor: Wharton-Smith, Inc. 750 Monroe Road Sanford, FL 32771 Bid amount: $4,540,000.00 Sincerely, CAROLLO ENGINEERS, INC. 1 Jason Assouline, PE Project Manager Enclosures: Bid tabulation Project No 1199111101 Potable Reuse Demonstration Facility Bid Recommendation.docx WAT E R OUR FOCUS OUR BUSINESS OUR PASSION Bid Tabulation for CCUA Bid No.21/22-A23 Bid Date: 8/5/2022 Potable Reuse Demonstration Facility CCUA Project No. 3019-001 Bid Item Description Wharton-Smith Petticoat Schmitt KBT Contracting 1 General Conditions $ 220,000 $ 736,000 $ 734,000 2 Sitework $ 500,000 $ 571,000 $ 712,000 3 El&C $ 1,150,000 $ 1,472,000 $ 1,231,000 4 Process Equipment $ 1,000,000 $ 1,435,000 $ 1,006,000 5 Balance of Work $ 1,620,000 $ 1,328,000 $ 1,554,530 6 Contingency $ 50,000 $ 50,000 $ 50,000 Total Bid $ 4,540,000 $ 5,592,000 $ 5,287,530 Addenda Acknowledgement Y Y Y Bid Form Received Y Y Y Executed Bid Form Y Y Y Bond Capacity Y 72% Y 85% Y 90% Conflict of Interest Certificate Y Y Y Drug Free Workplace Form Y Y Y Other Forms Insurability Form(ER/EMF) Y 0.96 and 0.96 Y 1.06 and 1.06 Y 0.89 and 0.89 License Information Y Expires 8/31/22 Y Expires 8/31/22 Y Expires 8/31/24 Non-collusion Affidavit Y Y Y Public Entity Crimes Statement Y Y Y Public Records Compliance Y Y Y Sunbiz Y Y Y Supplier Reference Form Y Good Y ok Y no WTP plant work Trench Safety Affidavit Y $3,960 Y $5,000 Y $2,750 03/BAC Y Orthos Y Orthos Y Orthos Equipment Vendors UV Y Evoqua Y Evoqua Y Evoqua OF Y Wigen Y Biwater Y Biwater Electrical Cogburn Bros 13%Cogburn Bros 10% Hometown Electrical l&C Southern Flow 11%w/electrical? w/electrical? Major Subs Plumbing Not listed McKendrees Barry Parker Mechanical Not listed Air-Max 4% Fouraker Mechanical PEMB Not listed Harrell 6%Several subs,KBT 26%of work tO