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Home My WebLink Aboutminutes MINUTES CLAY COUNTY UTILITY AUTHORITY August 2, 2022 The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road, Middleburg, Florida, on the above-stated date. Item No. 1 —Call to Order Chairman Davis called the meeting to order at 2:00 P.M. Item No. 2—Invocation/Pledge of Allegiance Vice-Chairman Roark offered the Invocation and led those in attendance in the Pledge of Allegiance. Item No. 3 —Roll Call Roll Call was taken with Chairman Davis, Vice-Chairman Roark, Mr. Gardella, Mr. Hodges, Ms. Lebesch, Mr. McNees, and Mr. Starnieri in attendance. es Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Teri a Shoemaker, Chief Financial Officer Jeff Wesselman, Assistant Chief Financial Officer Karen Osbourne, Chief co Engineer Paul Steinbrecher, Assistant Chief Engineer Joe Paterniti, Senior Service Availability Manager Darrell o Damrow, Procurement Manager Angelia Wilson, Service Availability Manager Melisa Blaney, Risk & Safety r 3 Manager Lynn Valentin, Customer Service & Billing Manager Diana Strickland, Public & Governmental Affairs Liaison Dennis Ragosta, SCADA Manager John McCleary, Contract & Procurement Specialist Darrin ce Parker, Pretreatment Coordinator Nic Smith, Administrative Assistant Operations Alicia Baker, and Grady H. Williams, Jr., legal counsel to the CCUA. Item No. 4—Approval of Minutes a. Board of Supervisors Joint Audit/Finance and Personnel Committee Meeting, July 19, 2022 b. Board of Supervisors Regular Meeting, July 19, 2022 After discussion, Ms. Lebesch moved, seconded by Mr. Hodges, and carried 7-0, to approve the minutes of the Joint Audit/Finance and Personnel Committee Meeting and Regular Meeting held on July 19, 2022. Item No. 5 —Approval of Consent Agenda After discussion, Mr. McNees moved, seconded by Vice-Chairman Roark, and carried 7-0, to approve the Consent Agenda, as follows; 1) Approval of Payment of Warrants Warrants totaling $2,293,074.83 a. Schedule of payments to Sole Sources b. Schedule of Emergency Repairs/Purchases -None c. Schedule of items initiated under Emergency Contract-None d. Schedule of payments from the Emergency Account August 2, 2022 1 e. Schedule of claims paid under the Sewage Backup Response Policy-None f. Detailed Descriptive Warrant Report 2) Request for Asset Disposal Authorization—None 3) Sole Source Designation—None b. Approval of Capital Budget Activities 1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction Contracts or Contract Renewals -None 2) Approval of Supplemental Agreements and Change Orders -None c. Approval of Financing Requests -None d. Approval of Contract Usage 1) Request for advance approval to utilize Sourcewell Contract No. 120617-CAT e. Approval of Developer Agreements, Warranty Deeds &Easements 1) Developer Agreement KH21/22-12 — Water Service to 534 SE 41st Street (Crawford Development Group, LLC) - 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $3,626.41 0 2) Developer Agreement KU21/22-90 — Wastewater Service to 3010 Pony Lane (Dennis & Patricia Horner) - 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service - $8,640.76 3) Developer Agreement MU21/22-19 — Wastewater Service to 633 Simmons Trail (Barry L. Beasley & Hae S. Chauncey) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service—$13,045.20 4) Developer Agreement MU21/22-20 — Dollar General located at 2893 Henley Road (Concept Development, Inc.) — 1.50 ERC's water, 1 ERC wastewater, 1.50 ERC's AWS, 1.50 SJRWMD, 1 ERC environmental impact, 1 ERC debt service - $22,958.24 5) Grant of Easement— 16 Harmony Hall Road—Grantor—Michael &Denise Johnson 6) Grant of Easement—2585 Quail Run Lane—Grantor—Gregory& Jacquelyn Hale 7) Grant of Easement—221 Dow Court—Grantor—Robert& Karen Austin 8) Grant of Easement — Emalyn Place — Grantor — Mark & Rebecca Thornbury, Robert & Jamie Thornbury and Ryan&Ashley O'Neal 9) Grant of Easement—523 SE 28th Way—Grantor—Linda Grantham & Felix Valdespino Item No. 6—Customer Account Adjustments -None Item No. 7—Business discussed at Committee Meetings—Personnel Committee Meeting August 2, 2022 Committee Chairman Starnieri reported the Personnel Committee met today to review the wage allocations contained within the proposed 2022/2023 Fiscal Year Budget and the Committee recommended the finalized budget be brought before the Board for their approval. After discussion, the Board voted 7-0, to approve the final version of the tentative 2022/2023 Fiscal Year Budget for advertisement. August 2, 2022 2 Item No. 8—Executive Director's Business a. June 2022 Financial Package Chief Financial Officer Jeff Wesselman presented the Financial Statements for June and reported operating income is $3,388,107 over budget due to an unfavorable revenue and favorable expense variance. Operating revenue is $194,475 over budget and operating expenses are $3,193,632 under budget. CCUA has gained 935 active water accounts and 933 active sewer accounts during fiscal year 2021/2022. After discussion, Mr. Starnieri moved, seconded by Mr. Hodges, and carried 7-0, to accept the Financial Statements for June 2022, as presented by Mr. Wesselman. b. Approval of the proposed 2022/2023 Tentative Budget for advertisement This item was approved under Item 7 above. c. Integrated Water Resource Planning (IWRP) Presentation Chief Engineer Paul Steinbrecher introduced the CDM Smith Team who worked with staff on the Integrated Water Resource Planning efforts who provided a presentation reviewing CCUA's current and future water supply planning and conservation efforts and provided several recommendations based on their findings. This report was for the Board's information only, no action was requested or required at this time. d. Proposed Supplemental Agreement No. 4 with Carollo Engineering, Inc., for Meadowbrook Water Treatment Plant Improvements Assistant Chief Engineer Joe Paterniti presented proposed Supplemental Agreement No. 4 with Carollo Engineering, Inc., for Meadowbrook Water Treatment Plant Improvements to provide design, permitting, bidding, and construction administration services for the Meadowbrook Water Treatment Plant. Supplemental Agreement No. 4 will allow them to prepare final designs, construction documents, bidding assistance, and construction administration services for implementation of the proposed improvements. These improvements include replacement of two (2) ground storage tanks, new high service pumps, modifications to the yard piping, and associated electrical and site/civil work. Final design is scheduled to be completed within 240 days from receipt of the Notice to Proceed. After discussion, Mr. McNees moved, seconded by Ms. Lebesch, and carried 7-0 to approve Supplemental Agreement No. 4 in the not-to-exceed amount of$415,060.70, as presented by Mr. Paterniti. e. Proposed Pretreatment Resolution 2021/2022-05 Compliance Manager Heather Webber and Industrial Pretreatment Coordinator Nick Smith presented proposed Resolution 2021/2022-05 which restates and amends CCUA's existing Pretreatment Resolution. The Florida Legislative Session recently passed additional rules identified as 403.0741 Florida Statute (F.S.), Grease Waste Removal and Disposal. The new law requires grease waste haulers to clean grease separation devices and properly dispose of grease waste. The Statute. also authorizes local governments to regulate grease waste removal and disposal. As the Control Authority, CCUA needs to modify the pretreatment resolution to include a fats, oils, and grease best management practice (FOG BMP) policy to implement these new rules. The FOG BMP policy will outline the required maintenance practices for grease separation devices and establish an approved hauler program. After discussion, Mr. McNees moved, seconded by Mr. Gardella, and carried 7-0, to approve, adopt, and enact Resolution 2021/2022-05, as presented. August 2, 2022 3 f. Other-None Item No. 9—Legal Business a. Settlement Agreement and Release between Evanston Insurance Company, on behalf of Chris-Lin Construction, Inc., for payment of$8,897.03 to Clay County Utility Authority in settlement of CCUA's claim for damages to 6-inch sewer force main located at County Club Blvd. at the roundabout Mr. Williams presented for approval the proposed Settlement Agreement associated with CCUA's claim for damages in the amount of$8,897.03. After discussion Vice-Chairman Roark moved, seconded by Mr. Hodges, and carried 7-0, to approve execution of the Settlement Agreement and acceptance of the check in the amount of$8,897.03, as presented. a. Other-None Item No. 10—Old Business/New Business -None Item No. 11 —Public Comment-None Item No. 12—Supervisor Comments Mr. Gardella thanked staff and everyone at CDM for their efforts on the Integrated Water Resource Planning Presentation. Mr. Hodges also thanked the CDM team for their efforts. Mr. Starnieri shared he also appreciated the IWRP and thanked the members of the Board for their input during the Personnel Committee meeting. Ms. Lebesch echoed the comments above and thanked staff for their efforts. Mr. McNees thanked the consultants and staff for their presentations today. Vice-Chairman Roark also thanked everyone and shared he appreciates all the hard work which was put forth preparing the presentations for today. Chairman Davis echoed everyone's comments. Item No. 13 —Adjournment Chairman Davis adjourned the meeting at 3:21 P.M. Wendell Davis, Chairman Janice Loudermilk, Recording Secretary August 2, 2022