HomeMy WebLinkAboutRegular Agenda - 9/6/2022 Clay County Utility Authority
Regular Meeting-Board Room
September 6,2022—2:00 P.M.
3176 Old Jennings Road,Middleburg,Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance-Hodges
3. Roll Call—Loudermilk
4. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting,August 16,2022
5. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$3,104,460.91
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases-None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. RFQ 17/18 No. 5 Geotechnical Engineering and Testing Professional Service Contract
Renewal
b. RFQ 17/18 No. 6 Surveying and Mapping Professional Services Contract Renewal
c. ITB 19/20-A6 Horizontal Directional Drilling Services with T B Landmark Construction,Inc.
Contract Renewal
d. Bid No. 21/22-A24 for Electronic Molded Case Circuit Breaker for Fleming Island WWTP
with MP Predictive Technologies, Inc.
(2) Approval of Supplemental Agreements and Change Orders
a. Supplemental Agreement No. 1 to Master Contract RFP 2021/2022-A05 for TankRehab.com,
LLC to provide Ground Storage Tanks Inspection, Cleaning and Repair,ITB No. 2021/2022-
A28
b. Supplemental Agreement No. 2 Continuing Services Contract RFQu 2020/2021-A17 for
Brooks Building Solutions,Inc for the Postmaster Village WTP Electrical Upgrades
c. Supplemental Agreement No. 3 to Master Contract 2021/2022-A03 with R2T, Inc.to provide
Construction Services for the Spencer's Wastewater Treatment Plant Clarifier#1 Foundation
Stabilization project
d. Supplemental Agreement No. 7 with CDM Smith, Inc. for the Supervisory Control and Data
Acquisition(SCADA)Master Plan
c. Approval of Financing Requests—None
Clay County Utility Authority Board of Supervisors
Agenda—September 6,2022
Page Two
5. Approval of Consent Agenda Items—Davis(continued)
d. Approval of Contract Usage
(1) Florida Department of Management Services, State of Florida Contract No. 3116000-20-
NASPO-ACS Facilities Maintenance,Repair, and Operations(MRO)and Industrial
Services& Sourcewell Contract No. 013020-MRL
e. Approval of Developer Agreements,Warranty Deeds&Easements
(1) Developer Agreement CU21/22-17 — Tractor Supply located at 1701 Blanding Blvd (Hanlex
Orange Park, LLC) — 1.5 ERC's water, 1.5 ERC's AWS, 1.5 ERC's SJRWMD, 1.5 ERC's debt
service- $17,192.66
(2) Developer Agreement KH21/22-14 - Water Service to 7890 Twin Lakes Road (Chad & Priscilla
Screen)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service- $4,480.66
(3) Developer Agreement KU21/22-95 - Wastewater Service to 3461 Inlet Lane — Doctors Lake
Septic to Sewer Project (Neil Avery III & Tammy Tillman Avery) — 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service- $3,777.00
(4) Developer Agreement KU21/22-96 - Parcel "E" — O'Connor Development— 1824 Town Center
Blvd., Unit 101, Settlement Agreement #4 — Corks and Barrels — 2.5 ERC's water, 2.5 ERC's
wastewater, 2.5 ERC's AWS,2.5 ERC's SJRWMD,2.5 ERC's debt service- $10,711.98
(5) Developer Agreement KU21/22-97—Parcel"E"—O'Connor Development— 1824 Town Center
Blvd.,Unit 104, Settlement Agreement#1 —Mai Nails—3 ERC's water, 3 ERC's wastewater, 3
ERC's AWS, 3 ERC's SJRWMD, 3 ERC's debt service - $12,808.47
(6) Developer Agreement KU21/22-98—Parcel"E"—O'Connor Development— 1824 Town Center
Blvd.,Unit 103, Settlement Agreement#2—Academy Mortgage Corporation- .5 ERC water, .5
ERC wastewater, .5 ERC AWS, .5 ERC SJRWMD, .5 ERC debt service- $2,326.00
(7) Developer Agreement KU21/22-99—Parcel"E"—O'Connor Development— 1824 Town Center
Blvd.,Unit 102, Settlement Agreement#3—Southern Social Marketing&Consulting,LLC- .5
ERC water, .5 ERC wastewater, .5 ERC AWS, .5 ERC SJRWMD, .5 ERC debt service-
$2,326.00
(8) Developer Agreement KU21/22-100—Wastewater Service to 4735 Pinegate Road(Jason& Stacy
Doss) - 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service- $9,914.05
(9) Developer Agreement KU21/22-102—Wastewater Service to 2512 Windwood Lane—Doctors
Lake Septic to Sewer Project(Patrick&Pamela Weister)— 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service- $3,777.00
(10) Developer Agreement MU21/22-23—APF Road,Phase I—Infrastructure Only(Creekview GP,
LLC) - $1,966.37
(11) Grant of Easement—633 Simmons Trail—Barry L. Beasley and Hae S. Chauncey
6. Customer Account Adjustments—None
7. Business discussed at committee meetings—Starnieri
a. Personnel Committee Meeting regarding the Executive Director's Evaluation for 2021/2022 Fiscal Year
on September 6,2022,at 1:00 P.M.
8. Executive Director's Business—Johnston
a. Request to master meter the Black Creek Multi-Family Project requested by ETM and Denton Floyd Real
Estate Group
b. July 2022 Financial Package
Clay County Utility Authority Board of Supervisors
Agenda—September 6,2022
Page Three
8. Executive Director's Business Johnston(continued)
c. Services provided by ISI Water Company, dba as Water Company of America(WCA)for potential
revenue enhancement
d. Request to reject all Bids for ITB#2021/2022-A20 for the Ridaught Water Treatment Plan Ground
Storage Tank Rehabilitation
e. Request to pursue CCUA Administrative Complex Driveway Option 1
f. Request by the City of Green Cove Springs to amend the service area in the Interlocal Agreement with
CCUA
g. Expiration of the COVID-19 Protection Pay Policy
h. Request Board of Supervisors attendance at a Warehouse ribbon cutting event on December 20, 2022, and
request consideration of a proclamation to name the administrative complex
i. Other
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Davis
14. For Informational Purposes Only
a. Construction and Engineering Report
b. Conserving Clay—June 2022 Leak Detection Report
c. Price Increase—United Bros. -Crush Crete
d. D&C Staff Recognition-SR21 Utility Coordination
e. Amendment No 1 for Doctors Lake Septic to Sewer between CCUA and SJRWMD
f. September 13,2022—Public Rate Hearing Book and Agenda
g. Change Order No. 2 to the Contract with Petticoat-Schmitt Civil Contractors, Inc. for the Bid No. 21/22-
A02 Saratoga Springs Water Treatment Plant, Reclaimed Pump Station, and Potable and Reclaimed
Water Distribution Main Project for Fire Hydrant/Bollard Additions and Protective Coating Change for
Metal Trusses
h. D&C Sewer Crew Recognition
All items contained in No. 4 through No. 9 are subject to Board action