HomeMy WebLinkAboutCA SA No 5 with Carolo for Staff Support EXECUTIVE SUMMARY
AGENDA ITEM:
Supplemental Agreement No. 5 with Carollo Engineers, Inc. (Carollo) for Civil and Environmental
Engineering Professional Services Agreement 2018-2019 RFQ No. 3 to provide Professional Services for
Staff Support to Assist with Project Management of FY 23 Capital Improvement Program(CIP)Projects.
Date: October 18,2022
BACKGROUND:
CCUA staff requests approval from the Board of Supervisors to execute Supplemental Agreement No. 5 under
the above-referenced contract for engineering staff support services.
CCUA continues to accelerate the pace of CIP delivery to meet critical growth and renewal needs. Staff
proposes to meet transient high project management workload needs by augmenting CCUA staff with support
from our continuing consulting contracts until the demand for capital projects normalizes. Carollo will
perform project management services in support of various projects,working as an extension of CCUA staff.
This agreement provides for Project Management Services by Carollo for electrical upgrades,ground storage
tanks, pipelines and other CIP projects as assigned by CCUA. Carollo will provide the services described
herein and detailed in their proposal for a fee not to exceed $216,888.00.
a) BUDGET:
0
Projected expenditures for the staff support services are within the CIP budget and will be allocated to the
specific capital projects the consultant manages. The agreement will be structured as an hourly contract with
a not to exceed limit.
CCNA:
CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The estimated
construction cost for each individual project does not exceed $4 million. Staff negotiated this Supplemental
Agreement in compliance with F.S. s. 287.055. Staff and the consultant negotiated the scope and fee, based
on established contract rates, for the professional services at compensation that CCUA determines is fair,
competitive, and reasonable.
RECOMMENDATION:
Staff negotiated the attached Scope and Hourly Fee Proposal not to exceed $216,888 and respectfully
recommends the Board of Supervisors approve the attached Supplemental Agreement No. 5 with Carollo
Engineers, Inc. for Engineering Services for Staff Support to Assist with Project Management of FY 23 CIP
Projects.
ATTACHMENTS:
Supplemental Agreement No. 5
Scope&Fee Proposal
Scott Lee Resume
Supplemental Agreement No. 5 to Professional Engineering Services Agreement
18/19 No. 3 to provide Professional Engineering Services for Staff support Services
CCUA Project No. 2022-103
Engineer: Scott Lee,P.E.,VP Owner: Clay County
Carollo Engineering, Inc. Utility Authority
200 East Robinson Street,Suite 1400
Orlando,FL 32801
Date: October 18, 2022
Item: Description of Services:
Provide professional engineering services as
requested and identified in the attached scope of
services and hourly fee proposal.
Task 1 Project Management Services $212,888.00
Task 2 Other Direct Costs $4,000.00
Total Lump Sum Price Not to Exceed Without Prior Authorization $216,888.00
The Contract time shall commence on October 18, 2022. This document, along with the Scope and
Hourly Fee Proposal, shall become an amendment to the Professional Engineering Services Agreement
and all provisions of the Agreement will apply hereto.
Accepted by: Date:
Engineer:
Erica Stone,PhD,P.E.
Carollo, Engineering, Inc.
Accepted by: Date:
Engineer:
C. Scott Lee,P.E.,VP.
Constantine, Engineering, LLC
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
Ca,,,.1ALM
Engineers...Working Wonders With Water® 4720 Salisbury Road,Suite 105,Jacksonville,Florida 32256
P:904.296.1599
September 29, 2022
Joseph Paterniti, P.E.
Assistant Chief Engineer
Clay County Utility Authority
3176 Old Jennings Road
Middleburg, FL 32068
Subject: CCUA Staff Support
Dear Joe:
As discussed Carollo Engineers, Inc. (Carollo)offers to have C. Scott Lee, P.E. (undersigned) provide project
management services to Clay County Utility Authority(CCUA)through staff augmentation, as an extension
of CCUA staff.We understand this assignment will be to manage Engineers of Record (EORs)who will be
designing CCUA CIP projects(other than Carollo EORs). It is expected that this assignment will be performed
during FY23. The terms of this assignment and proposal are as follows:
• Services are to be provided under the terms and conditions of an Agreement titled Civil and
Environmental Engineering Professional Services RFQ 18/19 No.3, executed by CCUA and Carollo
on May 28, 2019.
• Average hours of service per week included in this assignment: 16
• Number of days per week Consultant will work in CCUA offices during this assignment: 2
• Number of weeks per year included in this assignment: 5o
to • Billing Rate for services provided in this assignment:
o $259.87/hour through December 31, 2022
o $267.67/hour January 1, 2023 through December 31, 2023
• Other Direct Costs: Other direct costs(ODCs)will be invoiced as set forth in the Agreement. ODCs
are expected to consist primarily of travel mileage to the CCUA office and to project sites.We
suggest a minimum ODC budget of$4,000.0o be established:
We request that the following language be included in the Supplemental Agreement issued to Carollo for
this assignment: Consultant Staff providing staff augmentation services enjoy the same protections as an
employee of CCUA would receive when performing those same services, including protection from personal
liability for ministerial administrative decisions.
Please let us know if you need additional information.
The undersigned is available to start this assignment at your convenience.We appreciate this opportunity to
be of continued service to CCUA.
Sincerely yours,
CAROLLO ENGINEERS, INC.
C. (�. —
C.Scott Lee, P.E. Erica Stone, PhD, P.E.
Vice President Associate Vice President
Project No I staff augmentation proposal revi.docx WAT E R
OUR FOCUS
OUR BUSINESS
OUR PASSION
Fee Breakdown
PM Rate Project Rate Total Dir o a •
(2022) (2023) Hours Cos
$259.87 $267.67
Staff Support Services 160 640 800 $4,000.00 $216,888.00
PM)
Labor Total Hours 160 640 800
%Labor/Year 20% 80%
Total Not to Exceed Amount $216,888.00
a C. Scott Lee, PE
r _ Project Manager-Pipelines, Electrical Upgrades& Staff Extension
Tampa Electric Company,Polk Power Station Reclaimed
Water Treatment Plant and Pump Station//Project Manager
Scott Lee is a Senior Project Manager and leads
Carollo's Jacksonville's office. He is a Florida registered Included design, bidding,and commissioning of:
Professional Engineer and has been providing
•engineering services for more than 40 years. He earned 15 mgd surface water intake structure and pump station
including electric power, MCC and building, SCADA.
a BS in Environmental Engineering from the University of
•
Florida and an MBA from the University of North Florida. 15 miles of 30 inch transmission main installed within SR
ROW via open-cut method and under state and county
He has designed and managed a variety of projects roads, railroad tracks and the Alafia River via jack and
including water/wastewater/reclaimed water treatment bore and HDD methodologies.
facilities, water distribution and sewer collection systems, • 7.5 mgd, 2-stage RO treatment plant(expandable to 15
water/wastewater/reclaimed water transmission mains, mgd)preceded by high-rate surface water pretreatment,
septic tank elimination,pump stations, civil engineering, including two GSTs,electric power and I&C systems,
and environmental remediation. During his career, Scott maintenance and operations facilities, and site
has designed and managed projects as both a private engineering.
consultant and as a municipal utility employee. St.Johns County Utility Department,Water and
RELEVANT PROJECT EXPERIENCE Wastewater System Improvements//Project Manager
City of Titusville,Raw Water Supply Well Field Included design, permitting, bidding, and engineering
//Project Manager services during construction for:
• 1-95 Utility Extension from CR 214 to CR 207: 5 miles of
Included design, permitting, bidding, and engineering 24/30-inch PVC/HDPE WM and 1 mile of 12/14-inch PVC/
serviced during construction for a potable water well field HDPE FM constructed via open cut and HDD.
consisting of:
■ 32 shallow wells spread over two sections of land • Anastasia Island WWTP Intercoastal Waterway Outfall
and associated collection piping, a 1-MG GST, a replacement:140 LF of 30 inch piping installed on
transmission pump station, and associated electric pilings.
power and SCADA systems. City of Leesburg,Turnpike Wastewater Treatment Plant
City of Miramar,Historic Infrastructure Improvements, Headworks Master Lift Station//Project Manager
Phases 2 and 3 Septic Tank Elimination Projects Included design, permitting, bidding, and engineering
//Project Manager services during construction for:
Included design, permitting, bidding, and engineering • 10 mgd submersible,4-pump lift station that included
services during construction for: storage volume for EQ and piping stub outs for future
EQ.
■ 80,000 LF of 8-inch and 10-inch gravity sewer system
including 250 manholes, 55,000 linear feet of potable City of Leesburg,Highland Lakes WTP Expansion
water distribution piping size 6-inch through 12-inch, //ProjectManager
and two duplex lift stations, including a cost-based lift
station siting analysis for each lift station. Included design, permitting, bidding, and engineering
Jacksonville Electric Authority(JEA),Groundworks services during construction for:
Infrastructure Improvement Program//Project Manager • Replacement of a 0.2-MG elevated storage tank with
a 0.75-MG GST, a new 5-pump high service pump
• Managed contracts for 30 engineering consultants station including new electric service, MCC and SCADA,
and two surveyors. modifications to two well pumps, and site work.The site
• Concurrently managed projects performed by and yard piping were master planned to add a future
consultants comprising 150 blocks of urban core 1-MG GST.
area and included drainage system,sewer collection
system,water distribution piping, and approximately
100,000 linear feet of water and sewer transmission
main ranging in size from 12-inches to 20-inches. tcaroIIo
Engineers...Working Wonders With Water@