HomeMy WebLinkAboutCA SA No 11 with Constantine for Staff Support EXECUTIVE SUMMARY
AGENDA ITEM:
Supplemental Agreement No. 11 with Constantine Engineering, LLC. (Constantine) for Civil and
Environmental Engineering Professional Services Agreement 2018-2019 RFQ No. 3 to provide Professional
Services for Staff Support to Assist with Project Management of FY 23 Capital Improvement Program(CIP)
Projects.
Date: October 18,2022
BACKGROUND:
CCUA staff requests approval from the Board of Supervisors to execute Supplemental Agreement No. 11
under the above-referenced contract for engineering staff support services.
CCUA continues to accelerate the pace of CIP delivery to meet critical growth and renewal needs. Staff
proposes to meet transient high project management workload needs by augmenting CCUA staff with support
from our continuing consulting contracts until the demand for capital projects normalizes. Constantine will
perform project management services in support of various projects,working as an extension of CCUA staff.
This agreement provides for Project Management Services by Constantine for electrical upgrades, ground
storage tanks,pipelines and other CIP projects as assigned by CCUA. Constantine will provide the services
ra
-a described herein and detailed in their proposal for a fee not to exceed $135,660.40.
c
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; BUDGET:
0
c
c Projected expenditures for the staff support services are within the CIP budget and will be allocated to the
ruspecific capital projects the consultant manages. The agreement will be structured as an hourly contract with
a not to exceed limit.
CCNA:
CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The estimated
construction cost for each individual project does not exceed $4 million. Staff negotiated this Supplemental
Agreement in compliance with F.S. s. 287.055. Staff and the consultant negotiated the scope and fee, based
on established contract rates, for the professional services at compensation that CCUA determines is fair,
competitive, and reasonable.
RECOMMENDATION:
Staff negotiated the attached Scope and Hourly Fee Proposal not to exceed $135,660.40 and respectfully
recommends the Board of Supervisors approve the attached Supplemental Agreement No. 11 with Constantine
Engineering, LLC. for Engineering Services for Staff Support to Assist with Project Management of FY 23
CIP Projects.
ATTACHMENTS:
Supplemental Agreement No.11
Scope&Fee Proposal
Paula Davalos' Resume
Supplemental Agreement No. 11 to Professional Engineering Services Agreement
18/19 No. 3 to provide Professional Engineering Services for Staff Support Services
CCUA Project No. 2022-102
Engineer: Dave Rasmussen,P.E. Owner: Clay County
Constantine Engineering, LLC. Utility Authority
100 Center Creek Road,Suite 108 St.
Augustine,FL 32084
Date: October 18, 2022
Item: Description of Services:
Provide professional engineering services as
requested and identified in the attached scope of
services and hourly fee proposal.
Task 1 Project Initiation $5,461.60
Task 2 Project Management Services $130,198.80
Total Lump Sum Price Not to Exceed Without Prior Authorization $135,660.40
The Contract time shall commence on October 18, 2022. This document, along with the Scope and
hourly Fee Proposal, shall become an amendment to the Professional Engineering Services Agreement
and all provisions of the Agreement will apply hereto.
Accepted by: Date:
Engineer:
Dave Rasmussen,P.E.
Client Service Manager
Constantine, Engineering, LLC
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
Constantine CONSTANTINE ENGINEERING,LLC
Engineering 10o CENTER CREEK ROAD,S-108
ST.AUGUSTINE,FL 32084
an Ardurra Company PH:904-562-2185;FAx:888-215-3835
p y WWW.ARDURRA.COM
TASK ORDER 11
THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING ENGINEERING SERVICES
BETWEEN CLAY COUNTY UTILITY AUTHORITY AND CONSTANTINE ENGINEERING,LLC.,WHICH IS
INCORPORATED HEREIN BY THIS REFERENCE,WITH RESPECT TO
Scope of Services
for Professional Engineering Services for Staff Support
Article A. Purpose:
The purpose of this Scope of Services is to authorize and direct CONSTANTINE ENGINEERING,
LLC. (CONSULTANT) to provide general engineering support services related to CLAY
COUNTY UTILITY AUTHORITY (CCUA) Capital Projects Plan (CIP) projects. CCUA has
requested that CONSULTANT perform project management services in support of these various
projects, working as an extension of CCUA staff. This Task Order provides for Project
Management(PM) services by CONSULTANT for electrical upgrades, ground storage tanks and
pipelines CIP projects.
Article B. Scope of Services:
This project consists of providing supplemental project management(PM)services for managing
CCUA's Engineers of Record designing electrical upgrades, ground storage tanks and pipeline
CIP projects.
Task 1 - Project Management
Task 1.1: Project Initiation
Kickoff Meeting - CONSULTANT will lead the "PM Support Services" project Kickoff Meeting
(which is specific to this Work Order with the CONSULTANT) including development and
distribution of agenda and meeting minutes. Discussions at the Kickoff Meeting will include
topics such as roles and responsibilities, scope, schedule, deliverables, budget, safety, quality,
assumptions, logistics, work conditions and schedule (remotely and/or in-person), and
confirmation of CCUA's goals for the Task Order. The Kickoff Meeting will be attended by 2 of
CONSULTANT's professionals.
Task 1.2:Project Management, Planning, and Scheduling
CONSULTANT will manage staff;task includes monitoring progress of work on this Task Order
and submitting a work summary with each month's pay request.
CONSULTANT will provide an experienced engineer for assisting the CCUA in managing
projects on behalf of CCUA. Roles for the supplemental PM will be as designated and delegated
by the CCUA Assistant Chief Engineer.Specific tasks will be determined upon project assignment
and will result in managing the design and/or construction of projects as an extension of the
CCUA PM team. Supplemental PM to be assigned to the project is budgeted for 12 hours per
week for a period of 50 weeks during FY23.
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TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
PROFESSIONAL ENGINEERING SERVICES FOR STAFF SUPPORT
Provide supervision and coordination of the supplemental PM assigned to this task, review and
submission of project billings,and general project administration.
The types of services that CONSULTANT may provide under this task include a variety of
activities which have been grouped by category.These examples of project management support
services/ duties to be performed are not intended to be subtasks,rather to illustrate the breadth
of services that are offered under this task.
a. Undergo training on the CCUA Project Management Manual and applicable CCUA
systems,policies and procedures.
b. Coordinate/ correspond with multiple contractors,consultants, CCUA staff,and other
stakeholders.
c. Review contracts,scopes of services,and fee proposals.
d. Review and comment on deliverables.
e. Review and comment on schedules.
f. Review and process invoices and payment applications.
g. Distribute deliverables and route other documents for review by CCUA staff. Compile
comments and return CCUA comments to contracted parties.
h. Process requests for information by contractors and consultants and coordinate the
provision of requested/ available documentation.
i. Track schedule and budget of contractor and consultant contracts on behalf of CCUA.
j. Attend meetings, both internal to CCUA as well as with consultants and contractors.
When appropriate,lead meetings and distribute meeting minutes.
k. Perform site visits to observe CCUA facilities,operations,and construction progress.
Article C. Compensation
As compensation for providing the services described within this Task Order, CCUA shall pay
CONSULTANT in accordance with the current Agreement. The CONSULTANT shall be
compensated for actual work performed on an hourly not to exceed basis for the services listed
in this Task Order.The cost not to exceed for the Task Order is$135,660.40. Payment for fees will
be paid monthly based on actual labor time and the hourly billing rates in accordance with
negotiated and approved "Rates of Clay County Utility Authority for the Civil and
Environmental Engineering Professional Services RFQ 18/19 No. 3 Agreement", plus project
related reimbursable expenses. The cost not to exceed budget for this Task Order was developed
from estimates of the level of effort required to perform the proposed services based on
CONSULTANT's experience and engineering judgment. A breakdown of the proposed fee is
provided as Attachment A.
2
Article D. Period of Service: TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
PROFESSIONAL ENGINEERING SERVICES FOR STAFF SUPPORT
The schedule for the Project within this Task Order is anticipated to be completed within Fifty
(50)weeks following the approval of this Task Order.
Article E. Authorized Representatives:
The Authorized Representatives designated below are authorized to act with respect to this Task
Order. Communications between the parties shall be through the Authorized Representatives:
For CLIENT For CONSULTANT
Name:Paul Steinbrecher,P.E. Name: Dave Rasmussen,P.E.
Chief Engineer Sr. Project Manager
Address:3176 Old Jennings Road Address: 100 Center Creek Road,Suite 108
Middleburg,FL 32068 St. Augustine,FL 32084
Office:904-213-2408 Office:904-593-5607
Mobile:904-219-4127 Mobile:407-334-8877
Signature: Signature: ../
//;Z-------
Date: Date:9/28/2022
3
Attachment A
CLIENT:Clay County Utility Authority
PROJECT: Staff Support
Fee Estimate
Proj
Task Principal Managetr Administrative I Total Hours ODCs Total Cost
Rates $249.20 $196.00 $64.40 - -
Task 1 Project Management - -
1.1 -Project Initiation 4 16 2 22 1,200.00 S 5,461.60
1.2-Project Management,Planning,and Scheduling 14 600 25 639 7,500.00 $ 130,198.80
Subtotal Task 1 18 616 27 661 8,700.00 $ 135,660.40
LABOR SUBTOTAL 18 616 27 661
%Labor per Category 3% 93% 4% 100%
Not to Exceed Amount $ 135,660.40
to
PAOLA DAVALOS, PE, ENV SP
EMBEDDED STAFF - PROJECT MANAGER
Ms. Davalos has experience managing and permitting water&wastewater infrastructure projects including the design of
wastewater pump stations, gravity mains,force mains and planning studies for expansions and upgrades of water and wastewater
systems in South Florida. Ms. Davalos has been responsible for the engineering management and planning of over 100
wastewater pump stations, ranging from 5 to 100 HP in pump motor size.
N EDUCATION * RELEVANT EXPERIENCE
Bachelor of Science, Project Manager, $215M Pump Station Improvement Program (PSIP), Miami
Environmental Engineering Dade County, FL- Ms. Davalos was the Design Consultant Project Manager and
Florida International University, Engineering Manager for the upgrade of the Wastewater Collection and Transmission
2014 System (WCTS) including pump stations and force mains. Each pump station must be
certified as capable of meeting a nominal average pump operating time (NAPOT) of
S LICENSES/CERTIFICATES less than or equal to 10 hours per day. The program aims to bring into compliance 118
sewage pump stations that do not comply with the NAPOT and Peak Flow Criterion.
Professional Engineer: There are 153 projects, including 118 pump stations and 35 force mains. Ms. Davalos
Florida (92515) was responsible for the preliminary design of pump stations and force mains, including
Envision Sustainability pump motor selection, hydraulic analysis, review of pump station requirements and
Professional (ENV SP) appurtenances as well as the interpretation of SCADA Data for I/I analysis and
monitoring. Ms. Davalos also managed multiple pump station and force main design
6 YEARS OF EXPERIENCE projects. Her role included management of four design consultant firms, plans review
at 30%, 60%, 90%and 100% project milestones, review of technical specifications,
9 coordination with utilities, permitting and regulatory agencies, invoice processing, quality
control of project deliverables, among others.
Project Manager,Journey's End Pump Station and Force Main, City of Coral
to Gables, FL- Project Manager for the pump station upgrades and new discharge
force main design forJourney's End Pump Station.The project involves the design and
construction for the upgrade of the Pump Station Journeys End which includes a new
valve vault, new pumping equipment, new electrical control panel as well as flood
mitigation components.The project also involves the design and Construction of a new
4-inch discharge force main of approximately 1,600 LF. Services include Engineering
Assessment and Feasibility Study, Planning, Engineer of Record Services, Opinion of
Probable Cost, Permitting, and Procurement Support Services.
Project Manager,Water Distribution System Analysis, Upgrades
Recommendations and Constructability Review, Port of Miami, FL- Project
Manager for the update of the hydraulic model for the Port Miami water distribution
system. Ms. Davalos provided services including, but not limited to, project management,
cost estimating, field inspection, scheduling,AutoCAD (CAD) services, GIS services,
hydraulic modeling assistance,As-built review, structural analysis, water distribution
network analysis, SCADA data analysis, constructability review and utility coordination.
The project encompasses four (4) phases: 1) Data collection and review for records
from Port Miami, including As-built survey and record drawings for water and metering
systems, CAD (.dwg) files, GIS shapefiles and project(.mxd) files, flow and pressure
information, among others; 2) Desktop verification and field investigations; 3) Review
of 8-inch water Line along the Cruise Terminal Wharf to evaluate the possibility of
upgrading this 6,000 LF of 8-inch water line;and, 4) Opinion of Probable Construction
Costs Class 5 for the improvements identified within the Port Miami area.The objectives
of these services are to address comprehensive planning objectives which will be used to
meet regulatory requirements.
Constantine
Engineering
an Ardurra Company