HomeMy WebLinkAboutEDB Laboratory Analytical Services Contract Termination Final EXECUTIVE SUMMARY
AGENDA ITEM:
Request approval to terminate the Laboratory Analytical Services Contract with Advanced
Environmental Laboratories, Inc. (AEL)
ITB Bid No. 01/02-06
Date: October 27, 2022
BACKGROUND:
The Clay County Utility Authority (CCUA) staff seek to diversify the water quality laboratory testing
services. Our need to diversify the testing services centers on the types of samples taken, laboratory
availability, quality controls, and responsiveness. CCUA contracted with AEL in 2002 through a
competitive bidding process. CCUA contracted with another laboratory, Pace Analytical, to complete
the Unregulated Contaminant Monitoring Rule (UCMR)testing because they were the only authorized
lab in the area for these tests. Staff intends to engage both AEL and Pace Analytical through professional
service agreements. To proceed with future professional service agreements, CCUA must terminate the
existing contract with AEL.
AEL provides CCUA with various laboratory analytical services required by regulatory agencies to
operate water and wastewater treatment facilities. ITB Bid No. 01/02-A06 for Laboratory Analytical
L Services with AEL was awarded on March 11, 2002, with no expiration date. Per the contract, CCUA
may terminate the contract, with or without cause, given sixty (60) days written notice to contractor
ce prior to effective date of such cancellation.
CCUA's laboratory service needs continue to increase with the size of the utility based on the number
of facilities and customers served. To meet our regulatory requirements, CCUA will need to enter into
a professional service agreement for Laboratory and Analytical Services with both local laboratories.
Staff will present agreements to the Board of Supervisors for consideration and approval at an upcoming
meeting.
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors approve the termination of ITB Bid No. 01/02-A06
for Laboratory Analytical Services contract with Advanced Environmental Laboratories, Inc.
//AW(Author)
//AW,HW,AB (Review)
//JJ(Final)