HomeMy WebLinkAboutRegular Agenda - 11/15/2022 Clay County Utility Authority—Regular Meeting
November 15, 2022—2:00 P.M.
Board Room—Clay County Utility Authority
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Roark
3. Roll Call—Loudermilk
4. Employee Recognition
a. Bradley Morgan—5 years
b. Darrell Damrow— 10 years
c. Jina Gibbs— 15 years
5. Committee Appointments for the 2022/2023 Fiscal Year-Davis
6. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting,November 1, 2022
7. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$3,989,545.53
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
(2) Request for Asset Disposal Authorization-Equipment
a. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts
a. Recommended Selection of the Disaster Response&FEMA Assistance Continuing
Services Request for Qualifications No. 2021/2022-A25
(2) Approval of Supplemental Agreements and Change Orders -None
b. Approval of Financing Requests
(1) Consideration of a request from Ms. Rosa Gomez for financing of Water and Wastewater
connection fees for service to her property located at 2723 Greenwood Lane, Middleburg,
Florida
c. Approval of Contract Usage
(1) Soucewell New and Used Construction and Paving Equipment, Parts, and Service Contract
No. 032119-CAT, Sourcewell Facility Systems Contract No. 030421-SCS. General Services
Administration Scientific Management and Solutions Equipment Contract No. GS-07F-
0078U, National Cooperative Purchasing Alliance Cloud Administrative Solutions Contract
No. 01-103
Clay County Utility Authority Board of Supervisors
Agenda—November 15, 2022
Page Two
7. Approval of Consent Agenda Items—Davis (continued)
d. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement CU22/23-1 —Jenning Farms—314 Single Family Homes (LGI Homes
— Florida, LLC) — 314 ERC's water, 314 ERC's wastewater, 314 ERC's AWS, 314 ERC's
SJRWMD, 314 ERC's environmental impact, 314 ERC's debt service - $228,801.75
(2) Developer Agreement KH22/23-2 — Water Service to 421 SE 43rd Street (Gault Properties,
LLC)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $2,445.47
(3) Developer Agreement KU22/23-8 — Clay Mini Storage — 2530 County Road 220 (GD
Middleburg, LLC) — 3.5 ERC's water, 1.5 ERC's wastewater, 3.5 ERC's AWS, 3.5 ERC's
SJRWMD, 1.5 ERC's environmental impact, 1.5 ERC's debt service - $19,476.63
(4) Developer Agreement MU22/23-4 — Cross Creek Subdivison— Phase 2D-1 — 50 Lots (D.R.
Horton, Inc. — Jacksonville) — 50 ERC's water, 50 ERC's wastewater, 50 ERC's reclaimed,
50 ERC's AWS, 50 ERC's SJRWMD, 50 ERC's debt service - $9,351.50
(5) Developer Agreement SS22/23-1 — Kindlewood Townhomes — 106 Townhomes
(Kindlewood Investors, LLC) — 74 ERC's water, 74 ERC's wastewater, 2.5 ERC's
reclaimed, 74 ERC's AWS, 74 ERC's SJRWMD, 74 ERC's debt service - $404,440.75
(6) Grant of Easement—410 SE 31st Way—Grantor- (Kimberly&Daniel Coffey)
(7) Grant of Easement — 5041 Lakeshore Drive West — Grantor- (St. Michael & All Angels
Anglican Church, Inc.)
(8) Grant of Easement—6535 Connie De Street—Grantor-(Bryan& Sandra Northway)
(9) Grant of Easement—7468 Donald Street—Grantor-(Bryan& Sandra Northway)
(10) Grant of Easement — Armstrong Commercial —Discovery Trails - Grantor- (Armstrong
Venture, LLC. and Armstrong Development, Inc. and Armstrong Development Florida, Inc.)
(11) Grant of Easement - Armstrong Commercial — Discovery Trails — Grantor - (Armstrong
Venture, LLC. and Armstrong Development, Inc. and Armstrong Development Florida, Inc.)
8. Customer Account Adjustments—None
9. Business discussed at Committee Meetings-None
10. Executive Director's Business—Johnston
a. Recommended Selection of the Architectural and Engineering Design and Permitting Services RFQ
No. 2022/2023-A03
b. Request for approval to begin negotiations for an Enterprise Resource Planning (ERP) Consultant
Professional Service Agreement with Collaborative Solutions Inc.
c. Proposed Supplemental Agreement No. 6 with Carollo Engineers, Inc. to Provide Construction
Administration, Startup Services, and Public Engagement Support for the Treatability Pilot Project
d. Proposed Amendment 1 to the St. Johns River Water Management District Saratoga Springs
Reclaimed Water Pumping Facility Cost-Share Agreement Number 35865
e. Presentation: Construction and Inspection Quarterly Progress Report
f. Invitation for the Board of Supervisors to attend the 2022 Annual Holiday Luncheon
g. Other
11. Legal Counsel Business—Williams
a. Other
12. Old Business/New Business
13. Public Comment
14. Supervisor Comments
15. Adjourn—Davis
16. For Informational Purposes Only
a. Non-Revenue Producing Accounts
b. Meter Installation Summary
c. ERC Summary
d. Clay County Economic Development Corporation Support Letter
e. Board of Supervisors Contact Form
All items contained in No. 5 through No. 10 are subject to Board action