HomeMy WebLinkAboutEDB ERP Consultant JDJ EXECUTIVE SUMMARY
AGENDA ITEM:
Request for approval to begin negotiations for an Enterprise Resource Planning(ERP)Professional Service
Agreement with Collaborative Solutions Inc. (Collaborative)
Date:November 10,2022
BACKGROUND:
ERP systems are business management software that allow an organization to leverage a suite of integrated
applications to manage core business processes. ERP systems streamline and automate these business
processes to create a leaner, more efficient operation through superior resource tracking, centralized
database management, customizable reporting, and overall improved information systems capabilities.
Moving to modern ERP systems will allow CCUA to streamline processes to industry standards, automate
manual processes, increase transparency, improve performance management and operational decision
making, and improve the overall customer experience.
Due to the magnitude of this project, staff considers engaging expert professionals with these systems
essential to the success of CCUA's project. These information system professionals will define system
cts
c requirements, successfully integrate systems, implement best practice business processes, identify, and
a minimize risk factors, configure the software, and train our staff. On August 26, 2022, Staff began the
f° interview process with three (3) firm with expertise in ERP installation, integration, implementation,
0
2 testing, deployment, and education. Staff considers Collaborative the best firm with the most
z comprehensive proposal to serve as CCUA's professional experts for the ERP project.
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Collaborative is Workday's longest tenured partner with an 18-year track record of deploying
comprehensive Finance and Human Resource solutions using cloud technology. Additionally,
Collaborative delivered Workday projects for more than 1400 clients in more than 125 countries.
Collaborative's local customers include Clay County Commissioners and City of Largo, Florida.
Collaborative's presentation, proposal, and responses to CCUA's questions were concise and thorough.
Collaborative identified a 99% project success rate, expert qualifications, and comprehensive references
demonstrating the experience that best meets the needs of CCUA.
BUDGET:
Collaborative Solutions Inc.,initial proposal included a fixed fee of$1,886,560. Staff budgeted$1,600,000
for this project in this year's budget. Because this project will continue into next fiscal year(2023/2024),
staff will budget the $286,560 difference within that fiscal year.
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors authorize the Executive Director to begin negotiations
for an Enterprise Resource Planning Professional Service Agreement with Collaborative Solutions Inc.
//AW(Author)
//AW,JW,KO,AB (Review)
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