HomeMy WebLinkAboutRegular Agenda - 3/7/2023 Clay County Utility Authority
Regular Meeting-Board Room
March 7,2023—2:00 P.M.
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Roark
3. Roll Call—Loudermilk
4. Board Proclamation—Davis
a. Proclamation naming April as Water Conservation Month
5. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting,February 21, 2023
6. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$2,920,313.30
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Consideration of a proposed FDOT subordination of Utility Interests for FDOT roadway
widening and improvements at County Road 220 at Henley Road and Joe Johns Road in
Middleburg, Florida
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 11 with Jones Edmunds & Associates, Inc. to the
Civil and Environmental Engineering Professional Services Agreement 2018/2019 RFQ
No. 3, to provide an evaluation and opinions of probable construction costs for the Knight
Boxx / Old Jennings Forcemain and Lift Station Number 56 collection system
modifications
b. Proposed Supplemental Agreement No.13 with Ardurra Group, Inc to the Civil and
Environmental Engineering Professional Services Agreement 2018/2019 RFQ No. 3, to
provide preliminary design and opinions of the probable construction costs for
implementation of electrical improvements at the Fleming Island Water Reclamation
Facility
c. Approval of Financing Requests -None
d. Approval of Contract Usage—General Services Administration Contract No. 47QTCA2100BD
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement KU22/23-32 — Wastewater Service to 762 Clay Street (Amy Harrell
and Johnathan Harrell) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt
service - $10,805.03 (financed)
Clay County Utility Authority Board of Supervisors
Agenda—March 7, 2023
Page Two
6. Approval of Consent Agenda Items—Davis (continued)
(2) Developer Agreement KU22/23-33 — Wastewater Service to 235 Whispering Woods Drive
(Robert Cates and Kelly Cates) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC
debt service - $10,318.18 (financed)
(3) Developer Agreement KU22/23-34 — Individual Metering of 475 Bentwood Lane (IAR
Property, LLC) - $6,096.74
(4) Developer Agreement KU22/23-35 — Water Service to 3049 Moody Avenue (Conner James
Borgmeier)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $4,580.63
(5) Developer Agreement MU22/23-8 — Anabelle Island Subdivision Additional 25 Lots (KB
Home Jacksonville, LLC)—25 ERC's water, 25 ERC's wastewater, 25 ERC's reclaimed, 25
ERC's AWS, 25 ERC's SJRWMD, 25 ERC's debt service- $125,786.08 (deferred)
(6) Developer Agreement RU22/23-3 — Water Service to 2113 Spinnaker Court (Robert Keith
Taylor, Jr., and Amber Taylor)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt
service - $7,804.79
7. Customer Account Adjustments—None
8. Business discussed at Committee meetings—None
9. CCUA Rate Structure Evaluation and Alternatives Workshop—CDM Smith,Inc.
10. Executive Director's Business—Johnston
a. January 2023 Financial Package
b. Administrative Services Agreement with International City Management Association Retirement
Corporation doing business as MissionSquare Retirement
c. Proposed award of contract to Wharton-Smith, Inc,with deductive change order based on Voluntary
Reduction for the Peters Creek Water Reclamation Facility Expansion Project and Peters Creek
Water Reclamation Facility Expansion Pipelines Project
d. Proposed Amendment 3 to RFQ 2020/2021-A14 Ardurra Group, Inc. (Ardurra)Professional Services
for the Peters Creek Water Reclamation Facility Expansion and Effluent Management Project
e. Proposed award of contract to Sawcross, Inc. for the Governor's Park Wastewater Lift Station
Project, and Governor's Park Reclaimed Water Pump Station Project
f. Other
11. Legal Counsel Business—Williams
a. Other
12. Old Business/New Business
13. Public Comments
14. Supervisor Comments
15. Adjourn—Davis
16. For Informational Purposes Only
a. Board of Supervisors Contact Form—Mr. White
b. Construction Crew Projects List
All items contained in No. 4 through No. 10 are subject to Board action