HomeMy WebLinkAboutCA No 13 Fleming Island WW TP Electrical improvements EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Supplemental Agreement (SA) No.13 with Ardurra Group, Inc to the Civil and Environmental
Engineering Professional Services Agreement 2018/2019 RFQ No. 3, to provide preliminary design and
opinions of the probable construction costs for implementation of electrical improvements at the Fleming
Island Water Reclamation Facility(WRF).
Date: March 02,2023
BACKGROUND:
CCUA staff requests approval of SA No. 13 with Ardurra Group,Inc required to provide 30 percent(30%)
design level plans and opinions of the construction costs for electrical upgrades at the Fleming Island WRF.
CCUA's Fleming Island WRF has aging electrical components, some of which are not manufactured
anymore. To bring the facilities to current standards, CCUA commissioned an electrical and controls
evaluation at the treatment plant. The evaluation report completed in May 2022 outlined recommended
as
c improvements and served as the basis of the scope of work.Due to construction cost escalation experienced
a in recent capital project bids, staff is requesting a detailed evaluation of the facility, as outlined in the
m attached proposal, as well as an updated opinion of probable construction costs.
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c
z CCUA will receive the 30%design level plans and estimates within 3 %2 months from the notice to proceed
date. The agreement will be amended at that time to provide final design and construction phase services
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for the recommended improvements.
BUDGET:
Staff budgeted $296,171.00 for improvements to the Fleming Island WRF Electrical upgrades within the
Fiscal Year 23 Capital Improvement Program(CIP).The consultant's fee for this evaluation is$123,384.28
and is within the approved FY 23 budget for this project. Staff will update project budgets and schedules
based upon information developed in the evaluation.
CCNA:
CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The estimated
construction cost for each individual project is not expected exceed $4 million. Staff negotiated this
Supplemental Agreement in compliance with F.S. s. 287.055. Staff and the consultant negotiated the scope
and fee, based on established contract rates, for the professional services at compensation that CCUA
determines is fair, competitive, and reasonable.
RECOMMENDATION:
Staff respectfully recommends the Board of Supervisors approval of the SA No.13 with Ardurra Group,
Inc to provide 30% design level plans and estimates of probable construction costs, for implementation of
electrical improvements at the Fleming Island WRF for the lump sum amount of$123,384.28
ATTACHMENTS:
Supplemental Agreement No. 13
Constantine Engineering,LLC Proposal
//JP(Author)
//AA(Review)
//PS(Final)
Supplemental Agreement No. 13 to the Professional Engineering Services Agreement
18/19 No. 3, to provide Professional Engineering Services to provide preliminary design, 30%
design level plans and an opinion of probable construction costs for implementation of electrica
improvements at the Fleming Island Water Reclamation Facility
Project No. 2203-139
Engineer: Dave RasmussenCCUA, P.E. Owner: Clay County
Constantine Engineering, LLC Utility Authority
100 Center Creek Rd, Suite 108
St. Augustine, FL 32084
Date: March 7, 2023
Item: Description of Services:
Provide professional engineering services as
requested and identified in the attached scope of
services and fee proposal.
Task 1 Project Management and Development $30,968.00
Task 2 30%Basis of Design Report $68,476.80
Direct Cost(Survey& SUE) $13,995.00
Contingency $9,944.48
Total Lump Sum Price Not to Exceed Without Prior Authorization $123,384.28
The Contract time shall commence on March 7, 2023. This document, along with the Scope and Fee
Proposal, shall become an amendment to the Professional Engineering Services Agreement and all
provisions of the Agreement will apply hereto.
Accepted by: Date:
Engineer:
David Rasmussen, P.E.
Constantine Engineering, LLC
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
Constantine CONSTANTINE ENGINEERING,LLC
Engineering 100 CENTER CREEK ROAD,S-108
ST.AUGUSTINE,FL 32084
an Ardurra Company PH:904-562-2185;FAX:888-215-3835
W W W.ARDURRA.COM
TASK ORDER 12
THIS TASK ORDER IS PURSUANT TO THE AGREEMENT FOR CONSULTING ENGINEERING SERVICES
BETWEEN CLAY COUNTY UTILITY AUTHORITY AND CONSTANTINE ENGINEERING,LLC.,(RFQ No.
18/19).WHICH IS INCORPORATED HEREIN BY THIS REFERENCE,WITH RESPECT TO
Scope of Services
for Professional Engineering Services for Fleming Island
Wastewater Treatment Facility Electrical Upgrades Project
Article A. Purpose:
The Clay County Utility Authority (CCUA) has requested The Constantine Group Engineering,
LLC. (CONSULTANT)to assist with completing improvements associated with CCUA's Fleming
Island Wastewater Treatment Facility (WWTF). The existing electrical infrastructure at the
Fleming Island WWTF are aging and need to be upgraded. Project scope is based on CCUA's
Fleming Island WWTF Electrical Assessment by Constantine Engineering, LLC an Ardurra
Company dated May 6,2022, and site visit with CCUA staff on November 18,2022.
All services will be provided as described in the scope of services below.
Article B. Scope of Services:
The scope of services for this project include design, permitting service, bidding assistance, and
services during construction. The scope of services for this project includes design and
construction phase services for the following improvements:
• Removal of chart recorders at the main office building and reprogramming of RTU-710 to
accommodate and display the associated signals.
• Replacement of major electrical distribution equipment in the electrical building to
provide necessary redundancy and replace equipment that is obsolete.
• Replacement of panel, transformer and disconnect at the chemical building. New
enclosures will be made of fiberglass.
• Removal of Eaton/Cutler Hammer D50 series PLC in the MCC at the reuse pump station
and transfer of functionality to the main Allen Bradley Compact logic PLC located in reuse
pump station.
• Removal of pressure switch manifold at the reuse pump station and relocation of the
pressure transducers
• Reuse pump station control description development.
• Demolition of the rotary thickener panel.
• New Arc Flash Study.
• New lightening protection system.
• Replace existing electrical building tile flooring.
• Replace existing generator fuel lines.
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TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
FLEMING ISLAND WASTEWATER TREATMENT FACILITY ELECTRICAL UPGRADES PROJECT
These services are broken into the following tasks and sub-tasks:
Task 1 - Project Management and Development
1.1: Project Management
• CONSULTANT will perform general administrative duties associated with the Project,
including project set-up, coordination with subconsultants, progress monitoring,
scheduling, team coordination, general correspondence, office administration, and
monthly status reports and invoices for engineering services in the format required by the
contract. Status reports will include a summary of work completed during the previous
month.
1.2: Project Initiation and Kickoff Meeting
• A Project Initiation Meeting will be conducted to confirm CCUA's goals and objectives,
identify roles, responsibilities, and communication protocols for project team members,
identify critical success factors,confirm concepts to be evaluated in the conceptual design,
identify existing information in planning documents on the project, and discuss the
overall Project Work Plan, deliverables, project schedule based upon CCUA Notice-To-
Proceed (NTP) date and critical milestone.
1.3: Organize, Attend and Document Design Phase Meetings:
• This includes one (1) total meeting with CCUA: 30-Percent Design Review Meeting. The
preparation of meeting agenda and meeting minutes are included in this task.
• Site visits to meet with Survey and SUE sub-consultants, or to develop the design.
Task 2 - 30% Basis oof Design Report (BODR)
A basis of design report will be prepared addressing the electrical improvements to the Fleming
Island WWTF. The BODR will constitute the 30% level design effort and will be enough detail to
serve as a reference to guide detailed design of Fleming Island Wastewater Treatment Facility
Electric Upgrades Project. The BODR will include drawings and figures, as needed, to illustrate
the preliminary design layout.The BODR will describe the basis of design criteria.Type,number,
capacity and size of all major facility components will be identified.Design objectives and criteria
for the facility will be developed.
The following will be provided within the PDR:
2.1: Project Scope Statement
• Proposed new electrical distribution system description.
2.2:Application Standards
• Proposed list of all standards that apply to this project.
2.3: Prepare Electrical, Instrumentation, and Controls Design Parameters
2.4: Provide Preliminary Process and Instrumentation Diagrams (P&IDs)
2.5: Provide Preliminary Electrical One-Line Diagrams (Schematics)
2
2.6: Prepare 30% Preliminary Design D awing TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
FLEMINGr ISLANDs WASTEWATER TREATMENT FACILITY ELECTRICAL UPGRADES PROJECT
• Develop coversheet,general notes,Plan View,electrical,and Instrumentation and Control
drawings.
2.7: Conceptual maintenance of plant operation (MOPO) Plan
2.8: Provide Major Equipment List
• Identify all major facility components.
2.9: Prepare Outline of Technical Specifications
• CSI MasterFormat 1975 Divisions 1 to 16
2.10: Prepare the 30% Class 3 Engineers Opinion of Probable Construction Costs (OPCC)
2.11: Perform QA/QC for the 30% design submittals.
• CONSULTANT will develop a draft 30% preliminary design report, conduct an internal
quality control review, address quality control comments, and then submit the final 30%
preliminary design report to CCUA for review.
Assumptions
The following assumptions were used in the development of this task order agreement.
• CCUA will require a minimum of four (4)weeks to review.
• OPCC to be used for CCUA fiscal year 2024 Budget review.
CCUA Responsibilities
Below is a list of items that are not included in this Authorization and shall be provided by CCUA
unless an additional authorization for said services are agreed upon by CCUA and
CONSULTANT.
• CCUA to provide available record/as-built drawings and/or available documents related
to the improvements proposed in this TO.
Article C. Compensation Provisions:
As compensation for providing the services described within this Task Order, CCUA shall pay
CONSULTANT in accordance with the current 2018-2019 RFQ No 3 - Civil and Environmental
Engineering Professional Services Agreement, based on the estimated completion of the Project.
The total lump-sum fee proposed for Tasks 1 through 7 is $123,384.28. These fees shall not be
exceeded without a revision to this Agreement. A breakdown of the proposed fee is provided as
Attachment A.
Article D. Period of Service:
The schedule for the Project within this Task Order is anticipated to be complete within 3.5
months from Notice to Proceed. This includes:
• Design(NTP to 30%) -three and a half(3.5) months
3
TASK ORDER-CLAY COUNTY UTILITY AUTHORITY
FLEMING ISLAND WASTEWATER TREATMENT FACILITY ELECTRICAL UPGRADES PROJECT
Article E. Authorized Representatives:
The Authorized Representatives designated below are authorized to act with respect to this
Task Order. Communications between the parties shall be through the Authorized
Representatives:
For CLIENT For CONSULTANT
Name:Joe Paterniti,P.E. Name: Dave Rasmussen,P.E.
Chief Engineer Sr.Project Manager
Address: 3176 Old Jennings Road Address: 100 Center Creek Road,Suite 108
Middleburg,FL 32068 St. Augustine,FL 32084
Telephone: Office: 904-213-2408 Telephone: 904-593-5607
Mobile: 904-219-4127
4
Attachment A
CLIENT:Clay County Utility Authority
PROJECT:Fleming Island WWTF Electrical Upgrades Project
Fee Estimate
Senior
Senior Project Professional Professional Engineering Senior CADD
Task Reviewer Manager Engineer Engineer Intern I Designer Administrative Total Hours Total Cost
Rates $249.20 $196.00 $187.60 $140.00 $92.40 $98.00 $64.40 - -
Task 1-PROJECT MANAGEMENT AND DEVELOPMENT
1.1-Project Management 0 80 0 0 0 0 40 120 $ 18,256.00
1.2—Project Initiation and Kickoff Meeting 0 4 10 0 0 0 8 22 $ 3,175.20
1.3-Organize,Attend and Document Design Phase Meetings 0 8 38 6 0 0 0 52 $ 9,536.80
Subtotal Task 1 0 92 48 6 0 0 48 194 $ 30,968.00
Task 2-30%BASIS OF DESIGN REPORT(BODR)
2.1—Project Scope Statement 0 0 4 2 2 0 0 8 $ 1,215.20
2.2—Application Standards 0 0 4 2 2 0 0 8 $ 1,215.20
2.3—Electrical&I&C Design Parameters 0 0 8 2 2 0 1 13 $ 2,030.00
2.4—P&IDs 0 0 34 20 24 24 2 104 $ 13,876.80
2.5—Electrical Schematics 0 0 34 16 24 24 2 100 $ 13,316.80
2.6—30%Drawings 0 4 50 28 28 30 2 142 $ 19,740.00
2.7—MOPO Plan 0 2 2 0 0 0 1 5 $ 831.60
2.8—Major Equipment List 0 0 4 4 4 0 1 13 $ 1,744.40
2.9—Technical Specifications List 0 0 8 1 4 0 I 14 $ 2,074.80
2.10-Class 3 OPCC 0 2 4 0 2 0 1 9 $ 1,391.60
2.11-Perform QA/QC for the 30%design submittals. 38 2 2 0 _ 8 0 1 51 $ 11,040.40
Subtotal Task 2 38 10 154 75 100 78 12 467 $ 68,476.80
Hours Per Category 38 102 202 81 100 78 60 661 $ 99,444.8U
%Labor per Category 6% 15% 31% 12% 15% 12% 9% 100%
10%Contingency $ 9,944.48
ALLOWANCE(SUB-CONSULTANT FEES)
DAMP Inc.(Survey and SUE) $ 13,995.00
LUMP SUM TOTAL $ 123,384.28
tO
ATTACHMENT B:
DRMP SURVEY SUB-PROPOSAL
to
R,* DRMP 8001 Belfort Parkway,Suite 200,Jacksonville, Florida 32256
Phone:904.641.0123 I Fax:904.641.8858
1.833.811.3767 I www.DRMP.com
December 6, 2022
David Rasmussen, P.E.
Ard u rra
100 Center Creek Road, Suite 108
St. Augustine, FL 32084
RE: Professional Surveying Services for CCUA Fleming Island WWTP, Clay County,
Florida
Dear Mr. Rasmussen,
DRMP is pleased to be working with you on this project. Below is our proposed Scope of Work
and our Fees to complete the project.
Scope of Work
Limits of the Project— the approximate project limits are as shown on the attached sketch
and listed below:
1. Topographic Survey of the area shown on the provided attached sketch.
2. Data will be collected on a 50' grid.
to 3. Utility Designation will not be part of this project.
Topographic Survey —A topographic survey will be performed within the Limits of the Project.
Topographic data will be collected on 50' grid and will include, but not limited to: roads,
sidewalks, drainage structures, swales/ditches, above ground indicators of utilities, mail boxes,
street signs, endangered species habitats (as designated by others), trees, etc. The Vertical
Datum NAVD88 will be used. Wetlands and Borings, if flagged or performed before we
commence our survey, will be collected in coordination with DRMP field work schedule, at no
additional fee.
DRMP will set 4 Survey Control Points
Tree Survey — Trees will be not be located.
SUE — Designation — Quality Level B
DRMP will provide Subsurface Utility Engineering (Utility Designation), Level "B" for the above
referenced site. 811 Design Tickets have been created and it is assumed there are 5 utilities
within the limits of this project. The SUE Designation limits are along the Alternate 3 Route
from the entrance to Peters Creek WWTP to the intersection of SR 16 with G Bar Road.
DRMP will designate the underground utilities within the project limits and perform GPR scans
at several locations along the route to determine if there are any additional underground
utilities within the project limits. Designation flags will contain detailed information on utilities
such as type of facility, size, material, if know. This information will be included in the
information collected during the survey process. Efforts will be performed in accordance with
Section 472.027, Florida Statutes Underground Facility Damage Prevention and Safety Act,
DRMP
Chapter 556, Florida Statutes. All work shall conform to ASCE C-1 38 -02 utilizing quality level
B.
SUE — Vacuum Test Holes — Quality Level A
DRMP will perform Vacuum Test Holes (Soft Dig Holes or VVHs), to determine the horizontal
and vertical location of any existing underground utility lines at the locations determined by
you. Our staff will coordinate this effort with the engineering Project Manager before the
commencement of this work effort, if needed. During the process of the field work DRMP will
prepare a detailed report utilizing a subsurface utility form to describe the utilities and provide
detailed information as to the size, type, material, owner (if known) and the depth from an iron
pin marking the utility location at the surface. All efforts will be performed in accordance with
the Underground Facility Damage Prevention and Safety Act, Chapter 556, Florida Statutes.
All work shall conform to Cl/ASCE 38 -02 utilizing Quality Level A.
WWTP are unique with lots of challenges. In most instances, an excavation trench is
preferable to individual holes. DRMP is proposing a fee per linear foot for the vacuum
excavation effort. The fee is based on one unit of excavation being 1 foot long, 1 foot wide, 3
feet deep. With a minimum of 2 units per excavation site. We are proposing up to 40 linear
feet at $250 per linear foot as a budgetary figure. ($10,000)
Deliverables — The survey will be delivered in electronic AutoCAD Civil 3D.
to
The Survey will conform to the Florida Standards of Practice for Surveying.
Schedule — The Survey can begin 8 weeks from NTP and delivered 6 weeks after that.
Fees
The fees to complete the survey are:
Topographic Survey of WWTP Site: $ 3,995.00
SUE Quality Level B: $ 0.00
SUE Quality Level A $ 10,000.00
We sincerely appreciate this opportunity to provide professional services for this project.
Sincerely,
DRMP, Inc.
Randy Tompkins, PSM
Project Manager
00 DRMP
Approximate limits of Topographic Survey is in GREEN below.
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