HomeMy WebLinkAboutEDB Capital Projects ps EXECUTIVE SUMMARY
AGENDA ITEM:
Acceptance of the Amended 2022/2023 Capital Projects Expenditures Budget
Date: March 16, 2023
BACKGROUND:
Clay County Utility Authority completes an annual five-year Capital Projects Expenditures Budget during
its budget cycle. The largest budget item for 2022/2023 capital budget is the Peters Creek Water
Reclamation Facility Expansion and Pipelines Project (Peters Creek). The bids closed on December 21,
2022, significantly over the budgeted amount. Staff,Ardurra,the Engineer of Record and Wharton-Smith,
Inc., the contractor for the project, met and agreed to a deductive change order based on Voluntary
Reductions for the project and an increase to the Engineer of Record's contract. The Board of Supervisors
approved $88,344.258.08 as the new project budget at the March 7, 2023, meeting. This resulted in a
budget increase of$41,524,718.08 to complete the project. Please see attachment Table 1 for details.
ns
a Staff has proposed amendments to the capital budget to account for this project increase. Proposed delays
g in projects includes Renewal, Replacement & Betterment projects totaling $10,476,174.58, System
o Expansion projects totaling $35,081,158.37, and Alternative Water Supply projects totaling
w
E $6,124,000.00. The attachment Table 2 summarized by year and attachment Table 3 lists the projects to
be deferred. Funds for projects deferred in excess of the Peters Creek project needs are being added to
re contingency and other project transfers, such as ERP Software Replacement.
The Amended 2022/2023 Capital Projects Expenditures Budget in attachment Table 4 accounts for all
increases and decreases through March 16,2023. The total Capital Expenditures budget remains the same
as the original Capital Expenditures budget at $328,564,331.90.
BUDGET:
This is budget neutral as projects have been deferred and increased in equal amounts.
RECOMMENDATION:
Staff respectfully request the Board of Supervisors acceptance of the Amended 2022/2023 Capital Projects
Expenditures Budget.
ATTACHMENTS:
Table 1 — Summary of Peters Creek WRF Project CIP Adjustments
Table 2— Summary of Projects Deferred
Table 3 —Detail of Projects Deferred
Table 4—Amended 2022/2023 Capital Projects Expenditures Budget
// JW (Author)
// PS (Review)
// JW (Final)
Table 1 - Peters Creek WRF Project CIP Adjustment
Capital Improvement Program (CIP) Budgets:
Peters Creek WRF Phase II: $ 43,819,540.00
Peters Creek WRF Land Acquisition: $ 3,000,000.00
Project Transfers from Delayed Projects: $ 41,524,718.08
Total CI roject Budget. $ 88,344,258.08
Current and Pro •osed Contracts: 1
Original Design and Bidding Services with Ardurra: $ 3,564,608.00
Previous Change Orders for Interim Modifications: $ 76,960.80
Design and Bidding Amendment #3 with Ardurra: $ 690,013.00
Peters Creek Pre-purchase of Equipment: $ 15,492,603.20
Peters Creek WRF Expansion with Wharton Smith: $ 55,088,600.00
Governor's Park Site Civil with PSCC: $ 1,905,000.00
Governor's Park LS and RWPS with Sawcross, Inc.: $ 7,683,000.00
Governor's Park Pre-Purchase Equipment: $ 609,643.08
Sub-Total Design and Construction Services Contracts: $ 85,110,428.08
Total Construction Contingency: $ 3,233,830.00
Total Design and Construction Services Contracts: $ 88,344,258.08
Table 2 - Summary of Projects Deferred — FY 23 FY 24
2022/2023 2023/2024
RENEWAL, REPLACEMENT & BETTERMENT $ 3,982,974.69 $ 6,493,199.89
SYSTEM EXPANSION $ 14,114,491.37 $ 20,966,667.00
ALTERNATIVE WATER SUPPLY $ 2,552,000.00 $ 3,572,000.00
Totals $ 20,649,466.06 $ 31,031,866.89
to
Table 3 - Detail of Projects Deferred FY 23 FY 24
2022/2023 2023/2024
RENEWAL,REPLACEMENT & BETTERMENT
1 Lake Asbury WM Improvements(602 Lake Asbury Road&Aldersgate St.) 170,000.00 1,530,000.00
2 Wesley RD WM Improvements(Branscomb Road to Arthur Moore Drive) 200,000.00 1,800,000.00
3 SCADA System 1,010,048.00 448,158.00
4 Ridaught WTP-Phase I GST Upgrades 817,896.74
5 Fleming Oaks WTP Electrical Upgrades&Hydro Tank 93,946.50 544,910.00
6 Pace Island WTP:Electrical&Hydro Tank Upgrades(Replace Hydro Tank#1 and Electrical) 123,946.50 544,910.00
7 Spencer's WTP Electrical Upgrade 39,291.00
8 Upgrade Lift Stations 11,41,69,51 542,000.00 542,000.00
9 Knight Boxx/Old Jennings Force Main Extension 324,136.95
10 Upgrade Lift Station 56 125,000.00 1,000,000.00
11 WTP Ground Storage Tanks: add Handrails 576,000.00
12 Lift Station Generators 43,930.89
Sub-total $ 3,982,974.69 $ 6,493,199.89
I
SYSTEM EXPANSION
1 CCUA Administrative Building Phase II 350,000.00 3,950,000.00
2 North Middleburg Water&Sewer Extension and Interconnection(Water Interconnect,Forcemain 2,739,445.33
3 Peters Creek WTP Well 3 &2nd GST 2,795,073.08 2,000,000.00
4 Pier Station E/W WM Extension and Interconnect(State Road 16 and FCOB) 2,000,000.00
. 5 Pier Station Force Main Extensions(State Road 16 and FCOB) 1,000,000.00
6 Pier Station WTP Expansion 3,000,000.00
7 Spencers WTP-Ground Storage&High Service Pump 327,152.00 1,000,000.00
8 Water System Interconnects-Misc. 675,000.00
9 Longbay Rd.Master Pump Station and Force Main 200,000.00 500,000.00
10 Reinhold Projects E/W interconnect #2(W,WW&Reclaimed Mains along FC Connector East of 2,000,000.00 2,500,000.00
11 Reinhold Projects N/S interconnect#1 Saratoga WM to West of 1st Coast Expressway(11,200 lf 18-inch 3,700,000.00 3,700,000.00
12 16-inch WM Challenger Dr Interconnect to Atlantis dr.-Atlantis to Brannan mill(2-Segments) 1,000,000.00 1,000,000.00
13 Doctors'Lake Septic to Sewer Phase II 127,820.96 316,667.00
14 College Drive RRR 200,000.00
Sub-total $ 14,114,491.37 $ 20,966,667.00
ALTERNATIVE WATER SUPPLY
1 Onsite Stormwater Harvesting 330,000.00
2 Irrigation CUP 510,000.00
3 Public Access Reuse Storage 2,042,000.00 3,242,000.00
Sub-total $ 2,552,000.00 $ 3,572,000.00
Total $ 20,649,466.06 $ 31,031,866.89
Clay County Utility Authority Table 4-Amended 2022/2023 Capital Projects Expenditures Budget
Amended 2022/2023 Capital Projects Expenditures Budget
And Five Year Capital Projects Plan
Adjusted March,2023 ADJUSTED
FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 2026/2027 TOTALS
REVENUES:
Balance October 1,2021,to include Transfers 138,289,659 138,289,659
Funds Spent on Jobs Prior to FY 2020/2021 (34,594,874) (34,594,874)
Renewal,Replacement&Betterment 2,414,518 2,615,873 2,694,349 2,775,179 2,858,434 2,944,187 16,302,540
Departmental Capital Transfer 1,052,400 1,052,400 1,000,000 1,000,000 1,000,000 1,000,000 6,104,800_
Environmental Reuse Capital Fund Transfer 1,140,408 1,236,218 1,248,580 1,261,066 1,273,677 1,286,413 7,446,362
Capacity Fees Transfer 4,078,314 4,079,570 4,283,549 4,497,726 4,722,612 4,958,743 26,620,513
Grant Revenue 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 9,000,000
Alternative Water Supply Transfer 688,309 721,747 743,399 765,701 788,672 812,333 4,520,162
Debt Service Charge 200,400 200,400 200,400 200,400 200,400 200,400 1,202,400
Surplus Transfer(Operating Contingency Utility&Capital Reserve,includes add'l R&R) 3,416,509 3,775,457 4,009,994 4,130,294 4,254,203 4,381,829 23,968,285
Restricted Interest Earnings 5,120 2,285 5,000 5,000 5,000 5,000 27,405
Borrowing/Utilization of Surplus Funds if needed (82,268,266) 108,893,673 63,272,557 21,619,012 18,849,147 (689,044) 129,677,079_
Balances After Transfers 35,922,497 124,077,623 78,957,828 37,754,378 35,452,145 16,399,860 328,564,332
CAPITAL EXPENDITURES: _
RENEWAL,REPLACEMENT&BETTERMENT
Departmental Capital 804,787.06 1,386,263.08 1,250,000.00 1,250,000.00 1,250,000.00 1,250,000.00 7,191,050.14
Upgrade Lift station 9-Meadowbrook 101,922.26 101,922.26
Knight Boxx/Old Jennings Force Main Extension&Lift Station 56 9,114.95 125,863.05 134,978.00
Rehab SP WW Clarifer#1/under drain 1-2 64,176.20 1,485,000.00 248,430.00 1,797,606.20
Server Lifecycle Replacement 1,925,000.00 1,925,000.00
ERP Software Replacement 2,843,782.00 1,622,922.00 4,466,704.00
SCADA System 0.00 250,000.00 250,000.00 1,146,178.00 1,146,178.00 1,146,178.00 3,938,534.00
Meadowbrook WTP Upgrades-(GST#3 repair,Transfer switch,GST#2 roof repair,Aerator repai 82,308.00 2,000,000.00 1,917,692.00 4,000,000.00
Meadowbrook Well Rehab 16,895.00 350,000.00 366,895.00
Miller St.WWTP Upgrades(Complete Paving of Loop Road,Refurbish Influent Structure(Exterio 0.00 640,500.00 640,500.00
Ridgecrest WTP-Replace Softstart&Crossline Starters with VFD's 1,070,654.00 940,574.00 2,011,228.00
Oakleaf WTP Well No.2 75,145.08 75,145.08
Ridaught WTP-Phase I GST Upgrades 54,103.26 0.00 54,103.26
Ridaught WRF Upgrades(Install Micro-screen,Grit Removal Equipment,and Influent,Rehabilitiat 262,000.00 2,625,000.00 1,000,000.00 3,887,000.00
12"Main Connecting Postmaters WTP to Geneva Lakes WTP along CR214 793,800.00 793,800.00 1,587,600.00
12"WM Extension Hwy.100 to Brooklyn Bay Rd.(Keystone) 705,000.00 705,000.00
6"WM Extension Woodland Dr.to Payne Rd.via SR21 305,000.00 305,000.00
Booster Station(Hwy.100 @ Commercial Dr.-Keystone) 41,000.00 41,000.00
Keystone Heights-Lakeside Street/Hilltop Street Water Main Rehabilitation 0.00 237,600.00 237,600.00
Keystone Wastewater Treatment Plant-Phase II Construction 0.00 7,150,000.00 7,150,000.00
Pace Island&Fleming Oaks WTP Electrical Upgrades 192,107.00 0.00 696,000.00 888,107.00
Old Jennings WTP Electrical Upgrade 250,000.00 500,000.00 450,000.00 1,200,000.00
Spencer's WTP Electrical Upgrade 0.00 244,910.00 148,000.00 392,910.00
Tanglewood Electrical Upgrade 35,325.00 221,114.00 132,136.00 388,575.00
Orange Park South Electrical Upgrade 87,276.00 532,820.00 339,940.00 960,036.00
Fleming island WRF electrical upgrades/Vault upgrades 296,171.00 1,786,190.00 1,175,520.00 3,257,881.00
Miller WRF Electrical Upgrades 125,005.00 832,824.00 539,942.00 1,497,771.00
Ridaught WRF Electrical Upgrades 233,291.00 1,408,910.00 924,000.00 2,566,201.00
Spencer's WRF Electrical Upgrades 90,491.00 552,110.00 352,800.00 995,401.00
Oakleaf WTP Electrical Upgrades 34,291.00 342,910.00 377,201.00
Ravines Off-Site Mains-Middleburg W&S Extensions 1,238,000.00 1,238,000.00
Rehab PS 4 800,000.00 800,000.00
Rehab PS 62,Manifold 67 320,000.00 1,000,000.00 1,320,000.00
Upgrade Lift Stations 11,41,69,51 0.00 0.00 1,000,000.00 1,000,000.00 2,000,000.00
Upgrade Lift Station 98 542,000.00 542,000.00
Upgrade Lift Stations 9,43,24,59 542,000.00 542,000.00 1,000,000.00 2,084,000.00
Upgrade Lift Station 111 542,000.00 542,000.00 1,084,000.00
Lift Station#2-Upgrade 161,765.60 3,672,380.56 3,834,146.16
Tab 14-1/3
Clay County Utility Authority Table 4-Amended 2022/2023 Capital Projects Expenditures Budget
Amended 2022/2023 Capital Projects Expenditures Budget
And Five Year Capital Projects Plan
Adjusted March,2023 ADJUSTED
FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 2026/2027 TOTALS
Fleming WRF Clarifier No.1 Upgrade 300,000.00 908,000.00 1,208,000.00
Water Plant Meters Retrofits 0.00 108,000.00 300,000.00 300,000.00 300,000.00 300,000.00 1,308,000.00
Gravity Sewer Lining 300,594.25 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 5,300,594.25
Lift Station Generators 57,822.13 286,069.11 343,891.24
Lift Station Bypass Pump 200,000.00 200,000.00
Keystone Heights High School WM relocation 143,000.00 143,000.00
Manhole Rehab 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 750,000.00
FH and Gate Valve replacement 105,000.00 210,000.00 210,000.00 210,000.00 210,000.00 945,000.00
Potable and Reclaimed Water Meter and backflow device replacement 761,250.00 1,600,000.00 1,650,000.00 1,700,000.00 1,750,000.00 7,461,250.00
SYSTEM EXPANSION
Governor's Park WTP Design and Build 200,000.00 4,925,000.00 3,700,000.00 625,000.00 9,450,000.00_
Meadow Lake WTP-New Ground Storage Tank and Electrical Service upgrade 1,985,331.00 1,163,793.00 3,149,124.00
Saratoga Spring WTP,WRF&offsite Mains 7,000,000.00 9,591,000.00 16,591,000.00
Mid Clay WWTP-Phase II Plant Expansion 4,500,000.00 2,750,000.00 7,250,000.00
Fleming Island Reg.WWTP-2nd BCR Plant,Two Tanks 3,900,000.00 3,300,000.00 7,200,000.00
Doctors'Lake Septic to Sewer Phase II 1,755,512.04 0.00 1,755,512.04
CCUA Storage Building and Site Improvements 2,373,708.00 1,539,608.00 3,913,316.00
CCUA Administrative Building Phase I 125,089.00 4,000,000.00 4,125,089.00
North Campus Driveway 36,341.00 750,000.00 786,341.00
Aquarius Concourse Relocation Utility Relocations 1,948,637.00 195,000.00 2,143,637.00
North Middleburg Water&Sewer Extension and Interconnection(Water Interconnect,Forcemain e 260,554.67 0.00 260,554.67
Infrll Projects 1,261,678.98 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 1,761,678.98
Henley Road 12"WM Loop-Sandridge to Small Lake 11,241.94 94,758.06 106,000.00
Peters Creek WTP Well 3&2nd GST 150,000.00 104,926.92 0.00 254,926.92
Peters Creek WRF-Phase II 2,290,025.00 43,814,801.45 41,960,002.63 279,429.00 88,344,258.08
Pier Station E/W WM Extension and Interconnect(State Road 16 and FCOB) 0.00 0.00 1,000,000.00 1,000,000.00
Pier Station Force Main Extensions(State Road 16 and FCOB) 0.00 0.00 1,200,000.00 1,200,000.00
Pier Station Master Pump Station(State Road 16 and FCOB) 0.00 1,000,000.00 1,000,000.00
Pier Station WTP Expansion 0.00 0.00 3,000,000.00 3,000,000.00_
Ravines to Henly Road Water Main Extension 250,000.00 2,000,000.00 390,000.00 2,640,000.00
Ravines WTP 2nd GST 0.00 750,000.00 750,000.00
Spencer's WWTP:Phase 6 Expansion 0.00 750,000.00 5,500,000.00 6,250,000.00
Spencers WTP-Ground Storage&High Service Pump 0.00 237,848.00 0.00 237,848.00
Longbay Rd.Master Pump Station and Force Main 0.00 0.00 0.00 500,000.00 500,000.00
Swimming Penn Creek WM Interconnect 250,000.00 2,000,000.00 1,000,000.00 3,250,000.00
Reinhold Projects E/W interconnect#1 (W,WW&Reclaimed Mains from FCE interchange along 3,000,000.00 3,000,000.00 6,000,000.00
Reinhold Projects E/W interconnect#2(W,WW&Reclaimed Mains along FC Connector East of 0.00 0.00 2,500,000.00 2,500,000.00 2,500,000.00 7,500,000.00
Reinhold Projects N/S interconnect#2(W&Reclaimed Mains from Saratoga WTP to 1st Coast Cc 2,200,000.00 2,200,000.00 4,400,000.00
Emalyn Place 3 Single Family Units 17,000.00 17,000.00
Middleburg Water and Sewer Relocations 329,043.66 329,043.66
Fleming Island Reg.WWTP-#3 BTU Installation,Design 309,877.36 309,877.36
Wwtr Service 633 Simmons Trail 10,000.00 10,000.00
Silo Oaks to Nautilis Place Water Main Interconnect 18,000.00 18,000.00
Fairgrounds Area Master Pump Station-Study nd Design 100,000.00 100,000.00
16-inch WM Atlantis to Kindlewood 500,000.00 1,500,000.00 2,000,000.00
Upsizing pipes to accommodate Rookery GCS 466,000.00 466,000.00
FDOT 447180-1:US17 from Eagle Harbor to Doctors Inlet Bridge 310,000.00 310,000.00
FDOT 443302-1:SR15(US17)From Water Oak Lane to Eagle Harbor Parkway 90,000.00 90,000.00
CR-220 at Old Hard Rd.Intersection 410,000.00 410,000.00
Tanglewood Neighborhood Water Main Relocations 85,000.00 85,000.00
Habitat Drive Water Main Relocations 265,000.00 265,000.00
CR 218 widening from Pine Tree Lane to Cosmos 425,000.00 250,000.00 250,000.00 925,000.00
Sandridge Road widening and ForceMain Extension 40,000.00 2,000,000.00 200,000.00 2,240,000.00
CR 220 widening Baxley to Henley Rd 75,000.00 175,000.00 250,000.00
Tab 14-2/3
Clay County Utility Authority Table 4-Amended 2022/2023 Capital Projects Expenditures Budget
Amended 2022/2023 Capital Projects Expenditures Budget
And Five Year Capital Projects Plan
Adjusted March,2023 ADJUSTED
FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 2026/2027 TOTALS
CR 220 widening from Henley to Knightbox 50,000.00 100,000.00 150,000.00
CR 315 widening-Utility Relocation(design FY 23 construct FY 24) 922,000.00 922,000.00
CR220 Quadrant Intersection 578,000.00 578,000.00
ALTERNATIVE WATER SUPPLY
AMI Demand Management 750,000.00 750,000.00 1,500,000.00
Onsite Stormwater Harvesting 0.00 2,550,000.00 2,550,000.00
Public Access Reuse Storage 0.00 0.00 3,301,000.00 1,693,000.00 1,628,000.00 6,622,000.00
Purified Water Pilot Study 319,000.00 4,450,000.00 750,000.00 5,519,000.00
Subtotals 32,656,815.40 112,375,485.10 67,695,387.80 34,322,162.00 32,229,223.00 14,908,964.00 294,188,037.30
Contingency 3,265,681.54 11,677,138.12 11,287,440.04 3,432,216.20 3,222,922.30 1,490,896.40 34,376,294.60
TOTAL CAPITAL EXPENDITURES 35,922,496.94 124,052,623.22 78,982,827.84 37,754,378.20 35,452,145.30 16,399,860.40 328,564,331.90
Capital Expenditures Breakdown:
Renewal,Replacement&Betterment 8,174,847 32,702,134 25,382,067 17,998,949 22,709,145 11,421,860 118,389,003
System Expansion 27,428,650 86,900,489 52,850,761 13,154,429 10,300,000 3,350,000 193,984,329
Alternative Water Supply 319,000 4,450,000 750,000 6,601,000 2,443,000 1,628,000 16,191,000
35,922,497 124,052,623 78,982,828 37,754,378 35,452,145 16,399,860 328,564,332
Tab 14-3/3