HomeMy WebLinkAboutEDB CO No. 1 to SA No. 1 Tank Rehab ITB 21 22-A28 EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Change Order No. 1 to Supplemental Agreement (SA) No. 1 to Master Contract RFP No.
2021/2022-A05 for TankRehab.com,LLC (TankRehab)to provide Ground Storage Tanks Inspection,
Cleaning and Repair
ITB No. 2021/2022-A28
CCUA Project No. 6021-004
Date: March 16,2023
BACKGROUND:
The Board of Supervisors approved the engagement of two (2) contractors for the purposes of
inspecting and repairing the CCUA water storage tanks. CCUA must inspect the potable water storage
tanks once every five (5) years for Florida Department of Environmental Protection (FDEP)
regulations. Staff's use of the contractors aims to engage the properly licensed professionals to
complete tank inspections and repairs while minimizing impacts to utility operations.
cts Staff presented SA No. 1 with TankRehab to the Board of Supervisors at the September 6, 2022,
cmeeting. The Board of Supervisors approved the SA with TankRehab to complete the inspections of
c; the tanks listed in the scope of work. The Fleming Oaks Water Treatment Plant(WTP) is listed in the
.2 tanks to be inspected. The scope of work with TankRehab includes a$50,000 contingency for repairs.
c
L
dTankRehab's inspection included the paint liner within the Fleming Oaks WTP. The existing paint
ce liner has failed and is well outside of the warranty period. Given the repair work at the other WTP's,
Tank Rehab proposed a change order to complete the necessary preparation and painting of the potable
water tank. Staff reviewed the change order proposal and found the scope and fee consistent with the
contract with Tank Rehab.
Contract Price prior to Change Order- $158,3
SuDDlemental Agreement Nn-
Preparation & Painting Interior $80,000
Preparation & Painting Exterior $25,000
Contract Price including this Change OrderIIIIMMIIW
No. 1
BUDGET:
Staff budgeted $802,552 for subcontractors within the Water Treatment Department operating
budget for FY2022/2023. Currently, $307,354 has been invoiced against that budget and$304,719.61
encumbered totaling $612,073.61. The remaining $190,478.39 is sufficient for this change order.
//JDJ,AB (Author)
//DM,AB (Review)
//JDJ(Final)
RECOMMENDATION:
Staff respectfully request the Board of Supervisors approve Change Order No. 1 for the Fleming Oaks
Water Treatment Plant Ground Storage Tank No. 1 interior and exterior preparation and painting to
Supplemental Agreement No. 1 with TankRehab.com,LLC, for the Ground Storage Tanks Inspection,
Cleaning and Repair, ITB No. 2021/2022-A28.
ATTACHMENTS:
Change Order No. 1
TankRehab.com proposals dated February 14, 2023
//JDJ,AB (Author)
//DM,AB (Review)
//JDJ(Final)
Change Order No. 1 to Supplemental Agreement No. 1 to Master Contract RFP No. 2021/2022-A05
for TankRehab.com,LLC to provide Ground Storage Tanks Inspection, Cleaning and Repair
ITB No. 2021/2022-A28
Contractor: Tom Donovan,Manager Owner: Clay County Utility Authority
TankRehab.com, LLC
20230 E. Adams Street
Jacksonville,FL 32202
Date: March 21, 2023
Description of Services:
Provide preparation & painting interior/exterior services as
requested and identified in the attached scope of services and fee
proposal.
Contract Price prior to Change Order- $158,300
Supplemental Agreement No. 1
Preparation&Painting Interior $80,000
Preparation&Painting Exterior $25,000
Change Order No. 1 Total $105,000
Contract Price increase including this Change Order No. 1 - $263,300
o Price Not to Exceed Without Prior Authorization
The Contract time shall commence on March 21,2023.This document, along with the Scope and Fee Proposal
dated February 14, 2023, shall become an amendment to ITB No. 2021/2022-A28 and all provisions of the
Agreement will apply hereto.
Accepted by: Date:
Contractor:
Tom Donovan,Manager
TankRehab.com, LLC
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E.,MBA,
Executive Director
Clay County Utility Authority
1
//v
11t
TANKREHAB!
Professional Tank
Services
February 14, 2023
PROPOSAL 23-16
Preparation and Painting of the Interior Fleming Oaks GST #1 Tank
TankRehab.com, LLC (TankRehab) proposes to provide labor and material for
the rehab of the water tank as specified below in accordance with all applicable
codes and standards including OSHA and AWWA.
1. DRAWINGS, SPECIFICATIONS, AND OTHER REQUIRED DATA
Prior to starting work, TankRehab will gather all data required for submittal
purposes for the repair to the afore mentioned storage tank including any
available computations, detailed drawings, and specifications.
to
2. COMMENCEMENT AND COMPLETION
Upon your execution of this proposal, we will be prepared to start work four
weeks after approval of our submittal information; and will undertake to furnish
sufficient labor, materials, and equipment to complete the work in approximately
30 days working time thereafter.
In the event that we cannot start the job by December 1, 2023 because of delays
of any nature which are caused by the owner or other contractor employed by
him or other circumstances over which we have no control, then the contract
price may be renegotiated to reflect any increased costs.
3. INSURANCE
We hereby certify that we have complete Workers' Compensation Insurance, and
that we carry adequate Liability and Property Damage Insurance as well as
Builders' Risk Insurance. A certificate will be furnished by our insuring agency
upon request.
904.551.9293
contact@tankrehab.com
2030 E.ADAMS ST.
JACKSONVILLE FL.32202
Fleming Oaks #1 GST Tank February 14, 2023
CCUA
4. SERVICES TO BE FURNISHED BY TANKREHAB.
We propose to furnish all supervision, labor, material, and equipment required to
complete the work, except as noted in Paragraph 5. The services to be
furnished by TankRehab are specifically:
• Surface Preparation
Pressure Clean with a minimum 3,500 psi to remove all surface
contaminants.
Abrasive Blast Clean in accordance with SSPC-SP10/NACE No.2 Near-
White Blast Cleaning.
Prime coat shall be applied the same day as surface preparation to avoid
flash rusting.
• Coating System
Prime Coat: Apply (1) coat of Tnemec Series 94-H20 Hydro-Zinc @ a
rate of 2.5 — 3.5 mils DFT.
to
Stripe Coat: By brush, apply Tnemec Series 22 Epoxoline to all welds,
edges, corners, nuts, bolts, etc...
Finish Coat: Apply (1) coat of Tnemec Series 22 Epoxoline @ a rate of
25.0 — 35.0 mils DFT.
TOTAL: $80,000.00
Page 2 of 5
Fleming Oaks #1 GST Tank February 14, 2023
CCUA
5. MATERIALS AND SERVICES FURNISHED BY OTHERS
It is understood that the following services shall be provided by others without
expense to TankRehab.
a. Adequate access to the tank site including open storage space for our
vehicles, equipment and materials, conveniently located near the tank to be
repaired.
b. Any permit or other governmental fees as may be required for the work.
c. Removing and placing tank back in service.
6. BACK CHARGES AND CLAIMS FOR EXTRAS
No claim for extra services rendered or materials furnished will be valid by either
party unless written notice by owner change order within ten business days of
when claim originated. TankRehab claims for extras shall carry 30% for overhead
and 10% for profit.
to
7. DELAYS
It is agreed that we shall be permitted to prosecute our work without interruption.
If delayed at any time for a period of 24 hours or more by an act or neglect of the
owner, his representative, or other contractor employed by him, or by reason of
any changes ordered in the work, we shall be reimbursed for our actual
additional expense caused by such delay, including loss of use of our equipment,
plus 30% for overhead.
8. LABOR
This proposal is predicated on open-shop labor conditions, using our own
personnel. If we are required to employ persons of an affiliation desirable
to the owner or other contractor employed by him or the general contractor
thereby resulting in increased costs to us, the contract price shall be
adjusted accordingly. Such requirement shall not provide that TankRehab sign a
contract with any labor organization.
In the event of a labor stoppage, we shall not be in default or be deemed
responsible for delay of the progress of this contract or damage to the owner or
the contractor so long as TankRehab has sufficient qualified employees available
to perform the work.
Page 3 of 5
Fleming Oaks #1 GST Tank February 14, 2023
CCUA
9. QUOTATION
We are prepared to carry out this work in accordance with the following lump
sum pricing:
PER THE SCHEDULE ON PAGE 2.
Final payment, including any retention, shall be made within 30 days from the
time work is completed or the billing is received, and is to be received by us in
our accounting office at 2030 E. ADAMS ST. JACKSONVILLE, FLORIDA 32202.
Final payment shall not be held up because of delays in testing. Owner shall pay
TankRehab interest at 12% per annum on any overdue amounts.
10. CONSULTATION AND LIMITATIONS
If the Owner wishes to have TankRehab to perform any additional repairs or
remediation of the tank or accessories, it shall authorize such work in writing and
pay TankRehab its standard charges for such work.
It is agreed that TankRehab shall not be responsible for any consequential,
special or delay damages.
to It is agreed that the venue for any litigation under this Agreement shall be in
county where the project takes place.
If TankRehab engages an attorney for the collection of the amounts due from the
Owner, the prevailing party can recoup reasonable attorney's fees and costs
through any appeal.
11. GUARANTEE
TankRehab will guarantee its workmanship and materials on its work covered in
this Proposal for a period of one year after completion of its work. Prior to leaving
the location, TankRehab personnel will perform a walk through with the
responsible party overseeing our work for the Owner or Contractor. In case any
defects in TankRehab's workmanship or materials appear within the one-year
period after completion of TankRehab's work, TankRehab shall promptly make
repairs at its own expense upon written notice by the Owner or Contractor that
such defects have been found. TankRehab's guaranty is limited to defects in
TankRehab's workmanship and materials and TankRehab is not responsible for
ordinary wear and tear or for damage resulting from negligent or inappropriate
use.
Page 4 of 5
Fleming Oaks #1 GST Tank February 14, 2023
CCUA
12. ACCEPTANCE
This proposal is offered for your acceptance within 45 days from the proposal
date.
We reserve the right after that period to amend our bid to reflect our changing
construction schedules and materials and labor rate changes. The return to this
company of a copy of this proposal with your acceptance endorsed thereon
within the time aforesaid will constitute a contract between us. This proposal shall
be made a part of any subcontract agreement or purchase order.
Sincerely,
TANKREHAB.COM, LLC.
L ,„
Tom Donovan
Managing Member/Owner
to
ACCEPTED:
BY:
TITLE:
DATE:
Page 5 of 5
� I ►
TANKREHAB1
Professional Tank
Services
February 14, 2023
PROPOSAL 23-17
Preparation and Painting of the Exterior Fleming Oaks GST #1 Tank
TankRehab.com, LLC (TankRehab) proposes to provide labor and material for
the rehab of the water tank as specified below in accordance with all applicable
codes and standards including OSHA and AWWA.
1. DRAWINGS, SPECIFICATIONS, AND OTHER REQUIRED DATA
Prior to starting work, TankRehab will gather all data required for submittal
purposes for the repair to the afore mentioned storage tank including any
available computations, detailed drawings, and specifications.
to
2. COMMENCEMENT AND COMPLETION
Upon your execution of this proposal, we will be prepared to start work four
weeks after approval of our submittal information; and will undertake to furnish
sufficient labor, materials, and equipment to complete the work in approximately
30 days working time thereafter.
In the event that we cannot start the job by December 1, 2023 because of delays
of any nature which are caused by the owner or other contractor employed by
him or other circumstances over which we have no control, then the contract
price may be renegotiated to reflect any increased costs.
3. INSURANCE
We hereby certify that we have complete Workers' Compensation Insurance, and
that we carry adequate Liability and Property Damage Insurance as well as
Builders' Risk Insurance. A certificate will be furnished by our insuring agency
upon request.
904.551.9293
contact@tankrehab.com
2030 E.ADAMS ST.
JACKSONVILLE FL.32202
Fleming Oaks #1 GST Tank February 14, 2023
CCUA
4. SERVICES TO BE FURNISHED BY TANKREHAB.
We propose to furnish all supervision, labor, material, and equipment required to
complete the work, except as noted in Paragraph 5. The services to be
furnished by TankRehab are specifically:
• Surface Preparation
Remove all grease, oil, dirt, dust, and other soluble contaminants by cleaning in
accordance with SSPC-SP1 solvent cleaning. Use a commercially available cleaner
degreaser to assist with the removal of greasy residue. Surface mold and mildew should
be treated with a solution of one part household bleach to three parts water and allowed to
remain wet on the surface for 15 minutes before pressure cleaning in accordance with
SSPC-SP 12/NACE 5 (LPWC)<5000 PSI Cleaning standard.
Remove all loose paint, mil scale, rust, corrosion, and other soluble contaminants by
Power Tool Cleaning in accordance with SSPC-SP3.
• Coating System
Spot Prime Coat: Apply(1) coat of Tnemec Series N69 HI Build Epoxoline II @ a rate of
3.0—5.0 mils DFT.
Finish Coat: Apply (1) coat of Tnemec Series 1075 finish @ a rate of 2.0—3.0 mils
DFT..
TOTAL: $25,000.00
Page 2 of 5
Fleming Oaks #1 GST Tank February 14, 2023
CCUA
5. MATERIALS AND SERVICES FURNISHED BY OTHERS
It is understood that the following services shall be provided by others without
expense to TankRehab.
a. Adequate access to the tank site including open storage space for our
vehicles, equipment and materials, conveniently located near the tank to be
repaired.
b. Any permit or other governmental fees as may be required for the work.
c. Removing and placing tank back in service.
6. BACK CHARGES AND CLAIMS FOR EXTRAS
No claim for extra services rendered or materials furnished will be valid by either
party unless written notice by owner change order within ten business days of
when claim originated. TankRehab claims for extras shall carry 30% for overhead
and 10% for profit.
to
7. DELAYS
It is agreed that we shall be permitted to prosecute our work without interruption.
If delayed at any time for a period of 24 hours or more by an act or neglect of the
owner, his representative, or other contractor employed by him, or by reason of
any changes ordered in the work, we shall be reimbursed for our actual
additional expense caused by such delay, including loss of use of our equipment,
plus 30% for overhead.
8. LABOR
This proposal is predicated on open-shop labor conditions, using our own
personnel. If we are required to employ persons of an affiliation desirable
to the owner or other contractor employed by him or the general contractor
thereby resulting in increased costs to us, the contract price shall be
adjusted accordingly. Such requirement shall not provide that TankRehab sign a
contract with any labor organization.
In the event of a labor stoppage, we shall not be in default or be deemed
responsible for delay of the progress of this contract or damage to the owner or
the contractor so long as TankRehab has sufficient qualified employees available
to perform the work.
Page 3 of 5
Fleming Oaks #1 GST Tank February 14, 2023
CCUA
9. QUOTATION
We are prepared to carry out this work in accordance with the following lump
sum pricing:
PER THE SCHEDULE ON PAGE 2.
Final payment, including any retention, shall be made within 30 days from the
time work is completed or the billing is received, and is to be received by us in
our accounting office at 2030 E. ADAMS ST. JACKSONVILLE, FLORIDA 32202.
Final payment shall not be held up because of delays in testing. Owner shall pay
TankRehab interest at 12% per annum on any overdue amounts.
10. CONSULTATION AND LIMITATIONS
If the Owner wishes to have TankRehab to perform any additional repairs or
remediation of the tank or accessories, it shall authorize such work in writing and
pay TankRehab its standard charges for such work.
It is agreed that TankRehab shall not be responsible for any consequential,
special or delay damages.
to It is agreed that the venue for any litigation under this Agreement shall be in
county where the project takes place.
If TankRehab engages an attorney for the collection of the amounts due from the
Owner, the prevailing party can recoup reasonable attorney's fees and costs
through any appeal.
11. GUARANTEE
TankRehab will guarantee its workmanship and materials on its work covered in
this Proposal for a period of one year after completion of its work. Prior to leaving
the location, TankRehab personnel will perform a walk through with the
responsible party overseeing our work for the Owner or Contractor. In case any
defects in TankRehab's workmanship or materials appear within the one-year
period after completion of TankRehab's work, TankRehab shall promptly make
repairs at its own expense upon written notice by the Owner or Contractor that
such defects have been found. TankRehab's guaranty is limited to defects in
TankRehab's workmanship and materials and TankRehab is not responsible for
ordinary wear and tear or for damage resulting from negligent or inappropriate
use.
Page 4 of 5
Fleming Oaks #1 GST Tank February 14, 2023
CCUA
12. ACCEPTANCE
This proposal is offered for your acceptance within 45 days from the proposal
date.
We reserve the right after that period to amend our bid to reflect our changing
construction schedules and materials and labor rate changes. The return to this
company of a copy of this proposal with your acceptance endorsed thereon
within the time aforesaid will constitute a contract between us. This proposal shall
be made a part of any subcontract agreement or purchase order.
Sincerely,
TANKREHAB.COM, LLC.
L ,„
Tom Donovan
Managing Member/Owner
to
ACCEPTED:
BY:
TITLE:
DATE:
Page 5 of 5