HomeMy WebLinkAboutRegular Agenda - 4/18/2023 Clay County Utility Authority—Regular Meeting
April 18, 2023 —2:00 P.M.
Board Room—Clay County Utility Authority
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Roark
3. Roll Call—Loudermilk
4. Employee Recognition
a. James H Moore - 5 years
5. Clay Electric Cooperative, Inc., Capital Credits Refund Check
6. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting, April 4, 2023
7. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$4,144,002.87
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
(2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts
a. Proposed Interlocal Agreement with Clay County for the College Drive Resurfacing,
Restoration and Rehabilitation work and Clay County Utility Authority utility relocations
(2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests -None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement SS22/23-6 — Discovery Self Storage — 4304 Discovery Drive (VRE
Storage Discovery, LLC) — 2 ERC's water, 2 ERC's wastewater, 2.5 ERC's reclaimed, 2
ERC's AWS, 2 ERC's SJRWMD, 2 ERC's debt service - $28,735.51
(2) Developer Agreement SS22/23-7 — Royal Pines Shopping Center — 3460, 3470 and 3480
Royal Pines Drive (Royal Pines Shopping Center, LLC) — 9 ERC's water, 9 ERC's
wastewater, 1 ERC reclaimed, 9 ERC's AWS, 9 ERC's SJRWMD, 9 ERC's debt service -
$48,286.52
(3) Grant of Easement—477 Lombard Street—Grantor—IAR Property,LLC
Clay County Utility Authority Board of Supervisors
Agenda—April 18, 2023
Page Two
8. Customer Account Adjustments—
a. Maria G. Gossage—Request for 100% leak credit
9. Executive Director's Business—Johnston
a. PFM Financial Advisors,LLC presentation and recommendations on plan of financing
b. Proposed agreement with SML, Inc. for Records Management Consulting Services
c. Jacobs Engineering Report on the Stormwater Harvesting Pilot Project: Study Objectives, Results and
Conclusions
d. Proposed Agreement with Dewberry Engineers, Inc. for Engineering and Construction Services to
Value Engineer, Redesign and Rebid the Governor's Park Water Treatment Plant, and to Provide
Services During Construction for all construction activities at the Governor's Park Plant Site
e. Other
10. Legal Counsel Business—Williams
a. Request to schedule a private attorney-client "shade" meeting for the Clay County Utility Authority
Board of Supervisors pursuant to s. 286.011(8), Florida Statutes, regarding the litigation styled BBI
Construction Management, Inc., a Florida corporation, Plaintiff/Counter-Defendant, v. Clay County
Utility Authority, a local governmental body, corporate and politic, Defendant/Counter-Plaintiff, and
Clay County Utility Authority, a local government body, corporate and politic, Third-Party Plaintiff,
v. Westfield Insurance Company, Third-Party Defendant, Case No.: 2019-CA- 000653, pending
before the Circuit Court of the Fourth Judicial Circuit in and for Clay County, Florida, for a time
certain to be set during the regular public meeting of the Clay County Utility Authority Board of
Supervisors on Tuesday, May 2, 2023, at the Board of Supervisors meeting room at the Ray O.
Avery Administration Complex for Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, FL 32068.
b. Action on proposed Resolution No. 2022/203-05—The Authority Employees Plan Trustee change
c. Other
11. Old Business/New Business
12. Public Comment
13. Supervisor Comments
14. Adjourn—Davis
15. For Informational Purposes Only
a. AWWA/WEF -The Utility Management Conference Presentation
b. New Meter Installation Report
c. Non-Revenue Producing
d. ERC Summary
e. Response to FDACS-Sansom Complaint
f. Deductive Change Order No. 2 with Wharton-Smith, Inc., for Mid-Clay Wastewater Treatment Plant
Phase II Expansion
g. BOS Contact Form- SHP Traffic Control, LLC Email
h. Quarterly Claims and Liabilities Report for 2nd Quarter of FY 2022/2023 —January 1, 2023, through
March 31, 2023
All items contained in No. 5 through No. 10 are subject to Board action