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Home My WebLink About07.b.01.a Chemical Supplier Contract 3rd Renewal 19-20 A15 EXECUTIVE SUMMARY AGENDA ITEM: Proposed Approval of 3RD Contract Renewal for the Chemical Supplier Contract ITB# 19/20-A15 Date: October 12, 2023 BACKGROUND: The Chemical Supplier contracts with Brenntag-Mid-South, Inc., Hawkins, Inc., SNF Polydyne, Inc., and Thatcher Chemical of Florida, Inc., are scheduled to expire on November 8, 2023. The terms of the contracts allow for annual renewals for a period of up to six(6)years,contingent upon the mutual agreement. Staff contacted the Suppliers to determine if there was interest to renew the contracts. All Suppliers are interested in renewing the contracts and one (1) Supplier requested a rate increase as shown below. Per the contract, if the Suppliers agree to renew the agreement, CCUA may consider a price increase in either of the renewal years based on verifiable changes in the marketplace. Staff compared the rates to the verifiable changes and have determined the rates to be consistent with the marketplace. ITB# 19/20-A15 New Chemical Supplier Description Unit Type Old Price Price Calcium Hypochlorite or HTH Brenntag-Mid South, Inc. (Granular CaOCI) Pallet $3,792 $3,792 Sodium Hypochlorite(NaOCI)- 12.5 Trade Percent Non-Tanker Hawkins, Inc. Deliveries Gallon $1.85 $2.00 Liquid Polymer-Clarifloc 7320, Polydyne,Inc. 6242,1330 Clarifloc SE-7320 Pound $1.57 $1.57 Thatcher Chemical of Ferric Sulfate(Fe2(SO4)3)-50% Florida, Inc. Aqueous Solution with 10%Iron Gallon $1.77 $1.77 BUDGET IMPACT: The budget impact for the Water Treatment Department will be $104,096 and $1,000,859 for the Wastewater Treatment Department. This is based on the amount utilized in the last fiscal year. RECOMMENDATION: Staff respectfully requests the Board of Supervisors approve the renewal for the Chemical Supplier Contracts, ITB #19/20-A15 to be extended for an additional one-year term with rate increase. ATTACHMENTS: Chemical Supplier Renewal and Rate Increase Requests //DP(Author) //AW,AB(Reviewer) //AW(Final) L—g COUti�` Clay County Utility Authority Working together to 3176 Old Jennings Road protect public health, Middleburg,FL 32068-3907 conserve our natural GJ, � ,�a Telephone(904)272-5999 resources,and create #�/T OQS www.clayutility.org long-term value for Y gUTH our ratepayers. September 21, 2023 Mr. Ray Sibbitt Brenntag-Mid South, Inc. 1405 Hwy 136 West Henderson, KY 42420 Re: Renewal of Chemical Supplier Contract No. 19/20-A15 for Calcium Hypochlorite and Sodium Bisulfite Dear Mr. Sibbitt: The above referenced contract is scheduled to expire on November 8, 2023. However, the terms of this contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties. The new contract period will continue from November 9,2023.If you wish to continue the contract under the current terms,please sign, date and return this letter to us by October 3, 2023,and we will consider this confirmation of acceptance of the current terms as stated above. We appreciate your operation and look forward to continuing doing business with you in the coming year. Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: ® NO OTHER Brenntag-Mid South,Inc. Pa-rri, '£ . Pa-rk e r f • Darrin G. Parker N*IE: Contract&Procurement Specialist Director of Mini Bulk / Municipal Development TITLE: /dgp 9/21/23 DATE: cc: Jeremy D. Johnston Leslie Hess Ross Bland ``P,� coctiTy Clay County Utility Authority Working together to 3176 Old Jennings Road protect public health, Middleburg,FL 32068-3907 conserve our natural Telephone(904)272-5999 resources,and create -ry per- www.clayutility.org long-term value for q�j1N our ratepayers. September 21,2023 Mr. Raymond Pool Hawkins, Inc. 2263 Clark Street Apopka,FL Re: Renewal of Chemical Supplier Contract No. 19/20-A 15 for Sodium Hypochlorite(NaOCI) Dear Mr. Pool: The above referenced contract is scheduled to expire on November 8,2023. However, the terms of this contract allow for the renewal of an additional year,contingent upon the mutual agreement of both parties. The new contract period will continue from November 9,2023.If you wish to continue the contract under the current terms,please sign,date and return this letter to us by October 3,2023,and we will consider this confirmation of acceptance of the current terms as stated above. We appreciate your operation and look forward to continuing doing business with you in the coming year. Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: YES NO OTHEJ) Hawkins,Inc. ParriAl,G. Parker G ( 4 Darrin G. Parker NAM Contract&Procurement Specialist cA G�GI TITLE: j a /dgp _/-;J ''3 DATE: cc: Jeremy D. Johnston Leslie Hess Ross Bland 41. \\ LL B *a C-L14— rCI pc:cc 03, coci Clay County Utility Authority Working together to 3176 Old Jennings Road protect public health, Middleburg,FL 32068-3907 conserve our natural Telephone(904)272-5999 resources,and create #‘11 OIS www.clayutility.org long-term value for Y A U our ratepayers. September 21, 2023 Sandy Wells SNF Polydyne, Inc. 1 Chemical Plant Road Riceboro, GA 31323 Re: Renewal of Chemical Supplier Contract No. 19/20-A15 for Liquid Polymer Dear Ms. Wells: The above referenced contract is scheduled to expire on November 8, 2023. However, the terms of this contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties. The new contract period will continue from November 9,2023.If you wish to continue the contract under the current terms,please sign, date and return this letter to us by October 3,2022,and we will consider this confirmation of acceptance of the current terms as stated above. We appreciate your operation and look forward to continuing doing business with you in the coming year. Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: la NO OTHER SNF Polydyne,Inc. Parri, 'Cr. Parker Darrin G. Parker NA o tanle Contract& Procurement Specialist Sr.Vice-President TITLE: /dgp 9/21/23 DATE: cc: Jeremy D. Johnston Leslie Hess Ross Bland L�P� CO(� Clay County Utility Authority Working together to 3176 Old Jennings Road protect public health, Middleburg,FL 32068-3907 conserve our natural GJ �a Telephone(904)272-5999 resources,and create TY AU7N0�` www.clayutility.org long-term value for our ratepayers. September 21, 2023 Mr. Craig N. Thatcher Thatcher Chemical of Florida, Inc. PO Box 27407 Salt Lake City, UT 84127 Re: Renewal of Chemical Supplier Contract No. 19/20-A 15 for Ferric Sulfate Dear Mr. Thatcher: The above referenced contract is scheduled to expire on November 8, 2023. However, the terms of this contract allow for the renewal of an additional year,contingent upon the mutual agreement of both parties. The new contract period will continue from November 9,2023. If you wish to continue the contract under the current terms,please sign,date and return this letter to us by October 3,2022,and we will consider this confirmation of acceptance of the current terms as stated above. We appreciate your operation and look forward to continuing doing business with you in the coming year. Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: YES NO OTHER Matyler hemical Fla, In Darri,w G. Park e-r Craig N. tcher Darrin G. Parker NAME: Contract&Procurement Specialist Chief Executive Officer TITLE: /dgp September 25, 2023 DATE: cc: Jeremy D.Johnston Leslie Hess Ross Bland