HomeMy WebLinkAboutRegular Agenda - 6/6/2023 Clay County Utility Authority
Regular Meeting-Board Room
June 6,2023 —2:00 P.M.
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Gardella
3. Roll Call—Loudermilk
4. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting,May 16, 2023
5. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$2,838,346.59
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—
a. Approval of the name change from Cartegraph Systems, LLC. to OpenGov, Inc., and
approval of the Master Service Agreement and Software Service Agreement with
OpenGov, Inc., and approval of the Sole Source status of OpenGov, Inc.
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 14 with Constantine Engineering, Inc. to the
Civil and Environmental Engineering Professional Services Agreement 2018/2019 RFQ
No. 3, to provide a conceptual evaluation and master plan for improvements for Miller
Street Wastewater Treatment Plant
c. Approval of Financing Requests -Water service to 7422 Hallman Road-Frazier
d. Approval of Contract Usage
(1) Request for advance approval to utilize other government contracts - OMNIA Partners
Contract No. R211402 Warehousing, Material Handling, and Production Support, OMNIA
Partners Contract No. 16154 Maintenance, Repair, and Operations, OMNIA Partners
Contract No. 170009 Paint
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement CU22/23-10 — Branan Field Village Townhomes — 92 Townhomes
(D.R. Horton, Inc. — Jacksonville) 92 ERC's water, 92 ERC's wastewater, 47 ERC's
reclaimed, 92 ERC's AWS, 92 ERC's SJRWMD, 92 ERC's debt service - $456,869.75
(deferred)
(2) Developer Agreement KH22/23-9 — Water Service to 432 SE 55th Street (Kenneth Hall and
Justin Hall)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $4,085.41
(3) Developer Agreement KH22/23-10 — Water Service to 644 SE 44th Street (BWS Homes,
LLC)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $3,340.02
Clay County Utility Authority Board of Supervisors
Agenda—June 6, 2023
Page Two
5. Approval of Consent Agenda Items—Davis (continued)
(4) Developer Agreement KH22/23-11 — Water Service to 688 SE 44th Street (BWS Homes,
LLC)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $2,454.59
(5) Developer Agreement MU22/23-19 — Bella Lago Subdivision Phase 1 — 167 Lots (Meritage
Homes of Florida, Inc.) — 167 ERC's water, 167 ERC's wastewater, 167 ERC's reclaimed,
167 ERC's AWS, 167 ERC's SJRWMD, 167 ERC's debt service- $847,984.68 (deferred)
(6) Developer Agreement PS22/23-1 — Water Service to 2481 Eloise Drive (Thadeous A.
Young) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $3,390.25
(financed)
(7) Developer Agreement RU22/23-5 — Water and Wastewater Service to 2170 Pine Tree Lane
(PBP Homes, Inc.) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1
ERC environmental impact, 1 ERC debt service - $34,339.91
(8) Grant of Easement—55 Swimming Pen Drive—Grantor—Jeffrey and Shelly Stanley
(9) Grant of Easement— 151 Cedar Run Drive—Grantor—Daniel and Jennifer Williams
(10) Grant of Easement—459 Lombard Street—Grantor—Consolacion Obero
(11) Grant of Easement—475 Bentwood Lane—Grantor—IAR Property,LLC
(12) Grant of Easement—2667 Eagle Bay Drive—Grantor—Bill and Sono Brewer
(13) Grant of Easement— 4522 SE 6th Lane — Grantor—William Griffith Jr., Marta Griffith, and
William Griffith, III
6. Customer Account Adjustments—None
7. Executive Director's Business—Johnston
a. April 2023 Financial Package
b. Award of contract to Petticoat-Schmitt Civil Contractors, Inc., for Fleming Island Water
Reclamation Facility Neutralizer Building
c. Update on Supply Chain Disruptions of Meter Transceiver Unit for Meters
d. Professional Development&Training Program Update
e. Internship Promotional Video
f. Other
8. Legal Counsel Business—Williams
a. Other
9. Old Business/New Business
10. Public Comments
11. Supervisor Comments
12. Adjourn—Davis
13. For Informational Purposes Only
a. Hurricane Manual 2023
b. Change Order No. 2 for additional time on the Fleming Island Wastewater Treatment Facility
Clarifier No. 1 Rehabilitation Contract with R2T, Inc.
c. ADVISORY Biosolids and DEP Package Summary
d. ADVISORY Potable Reuse Rulemaking Update
e. Board of Supervisors Email
f. Customer Compliment—Joseph Dean
g. ERC Summary
All items contained in No. 4 through No. 10 are subject to Board action