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Home My WebLink AboutFYI CO-2 R2T FIWWTF Clarifier 1 EXECUTIVE SUMMARY AGENDA ITEM: Proposed Change Order No. 2 for additional time on the Fleming Island Wastewater Treatment Facility(WWTF) Clarifier No. 1 Rehabilitation Contract with R2T, Inc. CCUA Job File No. 2203-137 CCUA Bid No. 20/21/A03 Date: May 30, 2023 BACKGROUND: R2T, Inc. has provided construction services for the Fleming Island WWTF Clarifier No. 1 Rehabilitation project. cts The Contractor is requesting a time change order due to vendor's lack of availability to be on site cfor startup service. The clarifier mechanism manufacturer, Lakeside Equipment Corp., could not ca be on site before May 23, 2023, which is past the current final completion date of May 15, 2023. 0 L Change Order No. 2 consists of an additional 52 days for final completion and closeout. The new substantial and final completion dates will be 6/6/23 and 7/6/23 respectively. There is no additional ce cost to the contract value. BUDGET: The project construction budget was $737,474.14. The construction budget after the Change Order No. 2 remains 737,474.14. ATTACHMENTS: Change Order No. 2 form from R2T, Inc., with backup documentation FOR Entitlement Analysis CCUA Change Order Form I I ,'II t>.r Clay County Utility Authority 3176 Old Jennings Road Working together to protect public health,conserve our Middleburg,Florida 32068-3907 natural resources,and Telephone(904)213-5999 create long-term value,for :, i l i \t.t\, Change Order No.: 2 Project: our ralepoyerr, Facsimile (904)213-2498 Date: May 12,2023 Fleming Island WWTF Clarifier No. 1 Rehabilitation CCUA Bid No.: 20/21-A03 CCUA Project No.: 2203-137 Vendor: R2T,Inc. Owner: Clay County Utility Authority 500 Village Square Gardens,Ste 202 3176 Old Jenings Road Palm Beach Gardens,Fl 33410 Middleburg,Fl 32068 (786)451-6584 (904)272-5999 ' Engineer of Record: Constatine Engineering 100 Center Creek Rd,Suite 102 St,Augustine,FL 32084 (904)562-2185 CONTRACT TIMES ORIGINAL PREVIOUS CO CURRENT CO NTP 5/23/2022 DAYS ADD 27 52 SUB.COMP. 300, 3/19/2023 4/15/2023 6/6/2023 FINAL COMP. 330 4/18/2023 5/15/2023 7/6/2023 tt) INCREASE OR DECREASE IN ITEM DESCRIPTION OF CHANGE(S) OTY, UNIT PRICE CONTRACT PRICE Contract Increase Contract Decrease TOTAL INCREASE $0.00 TOTAL DECREASE $0.00 NET CHANGE RESULTING FROM THIS CHANGE ORDER $0.00 ORIGINAL CONTRACT PRICE $737.474.14 Net Increases by Change Orders(prior to this change order) $0.00 Net Decreases by Change Orders(prior to this change order) $0.00 Total Net Change by Change Orders(prior to this change order) $0.00 CONTRACT PRICE PRIOR TO THIS CHANGE ORDER $737.474.14 NET CHANGE RESULTING FROM THIS CHANGE ORDER $0.00 CONTRACT PRICE INCLUDING THIS CHANGE ORDER $737.474.14 This document shall become an ante tdrncnt to the contract and all provisions of the contract will apply hereto. (,....„_ f o A ted b : - r/ Date: 5/16/2023 P Y . ` gmecr of ec Dye,,Wre1 b,Wo,p.W Accepted by: G e o r•e A• ws tws.e•e.«v NY W 1R.T,ON•Geapt An 5 16 2023 o<.w�.'.ommaro bnEonmM Date: endor Acce P Y ted b : iiirdellNirsi, : Date:ec.-L3 'ems-I ) :� G. Testing 1. All facilities and systems shall be tested as a condition precedent to substantial completion. See equipment specifications for additional requirements. Start-up plans for each facility and equipment shall be 2. submitted,reviewed and approved by the Engineer. All new facilities and systems shall continue to operate for a two(2)week period prior to substantial completion. 1.07 PERMITS A. The Contractor shall arrange for all required inspections and shall close out the permits at the end of the Contract. PART 2 PRODUCTS (NOT USED) PART 3 EXECUTION (NOT USED) END OF SECTION 0 01014-4 PROJECT NO.2203-136 CONSTRUCTION SEQUENCE FLEMING ISLAND WWTF CLARIFIER NO.1 REHABILITATION PROJECT MAY 2022 ENTITLEMENT RECOMMENDATION LETTER an,ri,rraCompany CCUA Fleming Island WWTF Clarifier No. 1 RehConstaabtrine Project FOR Entitlement Recommendations: ENGINEER PROJECT NO.: 100435.10 CONTRACTOR PROJECT NO. 2203-137 CHANGE ORDER NUMBER: 2 DESCRIPTION: Extended Time PREPARED BY: River 2 Tap,Inc.-Steven Kelley DATE: May 16,2023 R2T(Contractor) is providing contruction services for the Fleming Island WWTF Clarfiier No. 1 Rehabiltation Project. Change Order No.2 is the proposed extention time required for R2T to finalize the project due to vendor scheduling delays.Substantial completion walk through will require the vendor to be on site during testing per specification 01014. Lakeside has coordinated with the contractor and they are three weeks out before avaiblilty to arrive on site. Communication between the contractor and vendor is attahed to this letter. The Contractor submitted a change order request for a lump sum amount of$0.00 on May 11, 2023 to extend the time to perform the work.The Contractor requests 52 additional days from contract completion of CO#1 May 15,2023. Schedule: Contract Completion was 04/18/2023. Change Order#1 Contract Completion was 05/15/2023. Change Order#2 Contract Completion is now 07/06/2023. Budget: The project construction budget was$737,474.14. The project after Change order No. 1 was$737,474.14. The project after Change order No. 2 is$737,474.14. David Rasmussen,PE,BCEE Project Manager Ardurra 0 Change Order Request Form Project: Fleming Island WWTF Clarifier No. 1 Rehabilitation Change Order No.: 2 Change in Contract Times (Days) (Days) Original Contract time: Substantial Completion: 300 Ready for Final Paylnt Increased from previous C.O.: Substantial Completion: 327 Ready for Final Payment: 357 Decreased from previous C.O.: Substantial Completion: Ready for Final Payment: Contract time prior to this C.O.: Substantial Completion: Ready for Final Payment: Increase in time on this C.O.: Substantial Completion: 379 Ready for Final Payment: 409 Decrease in time on this C.O.: Substantial Completion: Ready for Final Payment: Contract time with all approved C.O.s: Substantial Completion: _ Ready for Final Payment: Change in Contract Price Original Contract Price: $737,474.14 Increased from previously approved C.O.: Decreased from previously approved C.O.: Increase in Contract price this C.O.: 0 Decrease in Contract price this C.O.: Contract price with all approved C.O.s: The undersigned Contractor certifies to the best of my knowledge and belief: (1) all items and amounts shown above are correct; (2) all Work performed and Reimbursable Expenses fully comply with the terms and conditions of the Contract Documents; (3) all previous progress payments received from Clay County Utility Authority (CCUA) , on account of Work done under the Contract referred to above have been applied to discharge in full all obligations of Contractor incurred in connection with Work covered by prior Applications for Payment; (4) title to all materials and deliverables incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to the CCUA at the time of payment clear of all liens, claims, security interests and encumbrances; (5) payment is due and has not been previously requested for these amounts; (6) no markup has been applied to reimbursable expenses. Steen Kelley-R2T Project Manager Contractor Name and Title CCUA Project No: 111 I-028 CDM Smith Project No:259164-254937 CHANGE ORDER REQUEST FORM Meadow Lakc WTP Expansion Project November 2021 Change Order Request Form Cost Break Down Form: (instructions: use a separate form for each individual work item) Labor Materials Equipment __ w Maintenance of Traffic _Bonding.._ — -- $ General Conditions Overhead and Profit $ Total firm fixed cost not to exceed amount: 1111111111.1111111111111111 Note: attached supporting documentation RFI No. initiating the change: Description- Contractor(R2T)requested start up service with Lakeside(manufacturer)3 weeks in advance to have scheduled for week of 5/15/23 Lakeside Rep is not available until 5/23/23 which is past current final completion.Customer has also requested additional coating work to be performed from owner's allowance.This additional no cost change order is for additional time to complete the extra work,also time for startup and any punch out repairs. Justification for the request: Lakeside Rep schedule is out of contractor's control,it was also not known if there would be enough budget to have the extra work performed until the spirovac was installed and elevations could be taken so the appropriate amount of grout could be accounted for. This additional time extension request would add52days for final completion and close out. State the firm fixed cost not to exceed amount in words: y tu�[rt 5/2/23 Contractor Signature: Date: Printed Name: Steven Kelley Title- Project Manager CCUA Project No:2203.137 Fleming Island WWRF ClaritierNo.I CHANGE ORDER REQUEST FORM Rehabilitation November 2021 O Heather Cavanagh From: Steven Kelley <steven.kelley@r2tinc.com> Sent: Tuesday, May 2, 2023 9:29 AM To: Heather Cavanagh Subject: FW: CCUA Fleming Island Clarifier Startup 22-142 This Message Is From an External Sender This message came from outside your organization. Heather,see below From: Mark Resendez<mr@lakeside-equipment.com> Sent: Monday,April 24, 2023 3:48 PM To:Steven Kelley<steven.kelley@r2tinc.com>;Jim Snyder<js@lakeside-equipment.com>; Fred Trippensee(fwt@trippenseeshaw.com) <fwt@trippenseeshaw.com> Cc:Gary Rivello<gary.rivello@r2tinc.com>; George Ajy<george.ajy@r2tinc.com> Subject:RE:CCUA Fleming Island Clarifier Startup 22-142 Steven, Currently I can do the following week 5/23. Please confirm. Regards, MARK RESENDEZ Service Manager Lakeside Equipment Corporation Phone:630.837.5640 X 242 I FAX:630.837.5647 From:Steven Kelley<steven.kelley@r2tinc.com> Sent: Monday,April 24, 2023 2:00 PM To: Mark Resendez<mr@lakeside-equipment.com>;Jim Snyder<js@lakeside-equipment.com>; Fred Trippensee (fwt@trippenseeshaw.com) <fwt@trippenseeshaw.com> 1 5- Cc:Gary Rivello<garv.rivello@r2tinc.com>;George Ajy<george.aly@r2tinc.com> Subject:RE:CCUA Fleming Island Clarifier Startup 22-142 Good Afternoon Mark, We would like to schedule the final walk through and startup service for 5/16/23. Can you please confirm your schedule that this works so that we can coordinate with the Engineer and Customer? Steven Kelley * Project Manager c. 321-693-2190 580 W Crossville Rd.Suite 101,Roswell,GA 30075 RIVERTOTAP RIVER TO TAP I A RESERVOIR OF EXPERTISE Woman-Owned Small Business CD 0 From: Mark Resendez<mr@lakeside-eauipment.com> Sent: Monday, March 27,2023 4:28 PM To:Steven Kelley<steven.kelley@r2tinc.com>;Jim Snyder<Is@lakeside-equipment.com>; Fred Trippensee(fwt@trippenseeshaw.com) <fwt@trippenseeshaw.com> Cc:Gary Rivello<garv.rivello@r2tinc.com>;George Ajy<george.aiv@r2tinc.com> Subject: RE:CCUA Fleming Island Clarifier Startup 22-142 Steven, I can do 4/10 week. Regards, MARK RESENDEZ Service Manager Lakeside Equipment Corporation Phone:630.837.5640 X 242 I FAX:630.837.5647 2 0 From:Steven Kelley<steven.kellev@r2tinc.com> Sent: Monday, March 27,2023 3:23 PM To: Mark Resendez<mr@lakeside-equipment.com>;Jim Snyder<is@lakeside-equipment.com>; Fred Trippensee (fwt@trippenseeshaw.com) <fwt@trippenseeshaw.com> Cc:Gary Rivello<gary.rivello@r2tinc.com>;George Ajy<george.aiv@r2tinc.com> Subject:RE:CCUA Fleming Island Clarifier Startup 22-142 Good Afternoon Mark, I wanted to follow up with you, please let us know when you can schedule the first startup for this lakeside equipment. Steven Kelley Project Manager Cl* River 2 Tap,Inc. 580 W Crossville Road, Suite 101 Roswell,GA 30075 Office: (770)629-8295 ext 113 Cell: (321) 693-2190 Fax: (770)993-5082 steven.kellev@r2tinc.com www.r2tinc.com From:Steven Kelley Sent:Thursday, March 23,2023 8:35 AM To: Mark Resendez<mr@lakeside-equipment.com>;Jim Snyder<js@lakeside-equipment.com>; Fred Trippensee(fwt@trippenseeshaw.com) <fwtt trippenseeshaw.com> 3 0 Cc:Gary Rivello<garv.rivello@r2tinc.com>;George Ajy<george.aly@r2tinc.com> Subject: RE:CCUA Fleming Island Clarifier Startup 22-142 Good Morning Mark, We would like to schedule the first of the two startup visits no later than 4/20/23 prior to the grout installation. Please let us know if this works or if there is an earlier date that your field technician is available. Steven Kelley Project Manager River 2 Tap, Inc. 580 W Crossville Road, Suite 101 Roswell,GA 30075 Office:(770)629-8295 ext 113 Cell: (321)693-2190 Fax: (770)993-5082 steven.kellev@r2tinc.com www.r2tinc.com From: Mark Resendez<mr@lakeside-equipment.com> Sent:Wednesday, March 22, 2023 6:08 PM To:Jim Snyder<js@lakeside-equipment.com>;Steven Kelley<steven.kellev@r2tinc.com>; Fred Trippensee (fwt@trippenseeshaw.com) <fwt@trippenseeshaw.com> Cc:Gary Rivello<gary.rivello@r2tinc.com> Subject: RE:CCUA Fleming Island Clarifier Startup 22-142 Steven, 4 0 Please let me know when you have a firm date. Regards, MARK RESENDEZ Service Manager Lakeside Equipment Corporation Phone:630.837.5640 X 242 I FAX:630.837.5647 From:Jim Snyder<js@lakeside-equipment.com> Sent:Wednesday, March 22, 2023 8:14 AM To:Steven Kelley<steven.kellev@r2tinc.com>; Fred Trippensee (fwt@trippenseeshaw.com)<fwt@trippenseeshaw.com> Cc:Gary Rivello <garv.rivello@r2tinc.com>; Mark Resendez<mr@lakeside-equipment.com> Subject:RE:CCUA Fleming Island Clarifier Startup 22-142 Steven Our startup schedule is currently approx.3 weeks out on the schedule. Please contact our service manager, Mark Resendez,to schedule startup. Mark is copied on this email. Regards, Jim Snyder Voice 1-630-837-5640 x245 FAX 1-630-837-5647 From:Steven Kelley<steven.kellev@r2tinc.com> Sent:Wednesday, March 22, 2023 8:10 AM To: Fred Trippensee(fwt@trippenseeshaw.com)<fwt@trippenseeshaw.com> Cc:Jim Snyder<js@lakeside-equipment.com>;Gary Rivello<garv.rivello@r2tinc.com> Subject:CCUA Fleming Island Clarifier Startup 22-142 Good Morning Fred, We have received the Lakeside equipment and are in process of installing the unit. Could you let us know how long ahead of time we need to schedule with Lakeside for startup services of the new unit?Our substantial completion date with the customer will hopefully be extended to April 19tn Steven Kelley Project Manager 5