HomeMy WebLinkAboutRegular Agenda - 6/20/2023 Clay County Utility Authority—Regular Meeting
June 20, 2023 —2:00 P.M.
Board Room—Clay County Utility Authority
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Davis
3. Roll Call—Loudermilk
4. Employee Recognition
a. Dwight C Garth—5 years
b. Nicolas J Jourdan—5 years
c. Tamatha J Spaid- 15 years
5. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting, June 6,2023
6. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$2,818,707.93
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
(2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts
a. Proposed Approval of Contract Renewal for CLX Chlorine Analyzer and JAW Reagent
Contract ITB#20/21-A8
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 4 with Bradshaw-Niles & Associates, Inc. for
Professional Surveying Services to complete a topographic survey of Lakeview and
Hilltop Streets to be utilized for the design of a new water main
b. Proposed Supplemental Agreement No. 11 to the Civil and Environmental Engineering
Professional Services Agreement 2018/2019 RFQ No. 3 for Jones Edmunds &
Associates, Inc., to provide Hydraulic Modeling Analysis, Summary, Recommendations,
Conversion, &Development
c. Approval of Financing Requests -None
d. Approval of Contract Usage
(1) Request for advance approval to utilize other government contracts - OMNIA Partners Contract
No. R2100701 Human Capital Management Systems and Managed Business Solutions &
OMNIA Partners Contract No. 05-47 Heavy Equipment, Diesel Truck, Bus Parts and Related
Goods and Services
Clay County Utility Authority Board of Supervisors
Agenda—June 20, 2023
Page Two
6. Approval of Consent Agenda Items—Davis (continued)
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement KH22/23-12 — Water Service to 7422 Hallman Road (Dale & Judith
Frazier) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $5,265.19
(financed)
(2) Developer Agreement KH22/23-13 — Water Service to 502 SE 44th Street (Matthew Clark
Construction, LLC) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$2,454.59
(3) Developer Agreement KU22/23-48 — Driven Take 5 Car Wash — 789 Blanding Boulevard
(Boing US Holdco, Inc.) — 21 ERC's water, 18 ERC's wastewater, 21 ERC's AWS, 21
ERC's SJRWMD, 18 ERC's environmental impact, 18 ERC's debt service - $88,444.93
(4) Developer Agreement KU22/23-49 — Settlement Agreement #4 for Salon Lofts — 4465 US
Highway 17, Suites 1-5 (Louis L. Huntley Enterprises, Inc.)— 1.77292 ERC's water, 1.77292
ERC's wastewater, 1.77292 ERC's AWS, 1.77292 ERC's SJRWMD, 1.77292 ERC's
environmental impact, 1.77292 ERC's debt service- $8,322.38
(5) Developer Agreement MU22/23-20—Creekview Trail Areas 1 & 2—305 Single Family Lots
(Creekview GP, LLC) — 305 ERC's water, 305 ERC's wastewater, 305 ERC's reclaimed,
305 ERC's AWS, 305 ERC's SJRWMD, 305 ERC's debt service—242,165.45 (deferred)
7. Customer Account Adjustments—None
8. Executive Director's Business—Johnston
a. PFM Financial Advisors LLC recommendation for financing and overview of sample Debt
Management Policy
b. Annual Update on the Alternative Water Supply Initiative
c. Construction and Inspection Quarterly Progress Report
d. Lake Asbury Master Planning Area Trunk Main Capital Cost Recovery Policy—request to schedule
a public rate hearing
e. Other
9. Legal Counsel Business—Williams
a. Approval of Private Attorney Services Agreement-Butler Snow LLP
b. Action on proposed Resolution No. 2022/2023-06 —Utilities System Revenue and Refunding Bond,
Series 2023
c. Other
10. Old Business/New Business
11. Public Comment
12. Supervisor Comments
13. Adjourn—Davis
14. For Informational Purposes Only
a. New Meter Installation Report
b. Non-Revenue Producing Accounts
c. Amendment No. 3 to the Agreement between the St. Johns River Water Management District and
Clay County Utility Authority for CCUA-Saratoga Springs Reclaimed Water Storage and Booster
Station
d. June 2023 —The Pipeline
e. Board of Supervisors Email
All items contained in No. 5 through No. 9 are subject to Board action