HomeMy WebLinkAboutRegular Agenda - 7/5/2023 Clay County Utility Authority
Regular Meeting -Board Room
July 5, 2023 —2:00 P.M.
3176 Old Jennings Road, Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Roark
3. Roll Call—Loudermilk
4. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting, June 20, 2023
5. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling $4,236,341.43
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy -None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed approval of the revised Annual Contract Compensation and Price Increase
of the Polyethylene IMFO® Crosslinked Tank Systems Contract with Carl Eric
Johnson, Inc.
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 11 with CDM Smith, Inc., to the Civil and
Environmental Engineering Professional Services Agreement 218/2019 RFQ No. 3 to
provide consulting services to assist CCUA in the development of a program to
address requirements for compliance with the Lead and Copper Revised Rule
b. Proposed Supplemental Agreement No. 13 to the Civil and Environmental
Engineering Professional Services Agreement 2018/2019 RFQ No. 3 for Jones
Edmunds & Associates, Inc., to provide engineering design for necessary
improvements to the Mid-Clay Wastewater Treatment Facility entrance road
c. Approval of Financing Requests -Wastewater Service to 585 Creighton Road- Kuchler
d. Approval of Contract Usage -None
e. Approval of Developer Agreements, Warranty Deeds & Easements
(1) Developer Agreement CU22/23-11 — Water Service to 3203 Wilderness Drive (Albert &
Kathleen Hamm) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$4,627.88
(2) Developer Agreement KH22/23-14 — Water Service to 6400 County Road 214 (John
Bishop Jr. & Carol Bishop)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt
service - $7,704.73
Clay County Utility Authority Board of Supervisors
Agenda—July 5, 2023
Page Two
5. Approval of Consent Agenda Items—Davis (continued)
e. Approval of Developer Agreements, Warranty Deeds &Easements (continued)
(3) Developer Agreement KU22/23-51 —Wastewater Service to 2595 Windwood Lane (Paul
& Edna Sandefer) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt
service - $3,961.00
(4) Developer Agreement MU22/23-21 — Russell Retreat Subdivision — 51 Single Family
Lots (Lennar Homes, LLC) — 51 ERC's water, 51 ERC's wastewater, 51 ERC's
reclaimed, 51 ERC's AWS, 51 ERC's SJRWMD, 51 ERC's debt service - $263,991.71
($221,619.48 deferred)
6. Customer Account Adjustments—None
7. Executive Director's Business—Johnston
a. Recommended Selection of the Biennial Engineering Evaluation and Report RFQ NO.
2022/2023- A20
b. Request to continue engagement with the North Florida Utility Coordination Group through a
Memorandum of Agreement
c. Other
8. Legal Counsel Business—Williams
a. Other
9. Old Business/New Business
10. Public Comments
11. Supervisor Comments
12. Adjourn—Davis
13. For Informational Purposes Only
a. Conserving Clay—Leak Detection Report April 2023
b. Board of Supervisors Email
c. Customer Compliment
d. Change Order No. 2 to Ridgecrest WTP Electrical Upgrades Project Agreement with Sawcross,
Inc.
e. Notification of change to agreement for materials acquisition awarded to Ferguson Enterprises,
LLC for CCUA Bid No. 22/23-A01, Governor's Park Water Treatment Plant
All items contained in No. 4 through No. 8 are subject to Board action