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Home My WebLink AboutEDB RFQ 22-23-A20 Biennial Professional Services EXECUTIVE SUMMARY AGENDA ITEM: Summary of RFQ NO. 2022/2023-A20 Recommended Selection of the Biennial Engineering Evaluation and Report RFQ NO.2022/2023- A20. Date: June 30, 2022 BACKGROUND: CCUA Staff requests approval from the Board of Supervisors to authorize the negotiation and execution of a contract for Biennial Engineering Evaluation and Report Services to Kimley-Horn and Associates, Inc (KHA). The Biennial report is required by the Clay County Board of County Commissioners Bond Resolution of December 14,1993, for the Utility System Revenue Bonds Series 1993A and the Utility System Revenue Refunding bonds Series 1993B, which require that the "Issuer shall, from time to time, employ consulting Engineers or other professionals to make an inspection of the co System, at least once every two years, and to submit to the Issuer a report with recommendations a as to the proper maintenance, repair, and additions to the systems to meet anticipated service co demands and an estimate of the amount of money necessary for such purposes. 0 3 On May 4, 2023, Staff advertised the above-referenced project on the Bonfire Procurement Portal and Florida Times-Union. cc EVALUATION: On June 1, 2023, staff received one (1) response to the RFQ, which was subsequently evaluated and scored by the project evaluation committee. On June 20, 2023, the project Evaluation Committee completed evaluations and determined that Kimley-Horn and Associates,Inc.provided a favorable submission. Final scores assessed as follows: Firm Kimley-Horn and Associates, Inc. 83 RECOMMENDATION: Staff respectfully recommends the Board of Supervisors authorize the negotiation and execution of contract with Kimley-Horn and Associates, Inc. //AW(Author) //AW,JP,PS (Review) //PS(Final) ATTACHMENTS: Times Union Advertisement Pre-Submission Meeting Attendance Submittal Closing Attendance Project Scoring //AW(Author) //AW,JP,PS (Review) //PS(Final) LOCALiQ FLORIDA PO Box 631244 Cincinnati, OH 45263-1244 FOR PROOF OF PUBLICATION REQUEST Q UAL!FICATIO IONS NOTICE IS HEREBY GIVEN THAT Cloy County Utility Authority (AUTHORITY), Cloy County, Angelia Wilson Florida, will be accepting sealed g Statements of Qualifications(SOQs) Accounts Pa able for RFQ#22/23-A20 Biennial Engl- y neering Evaluation and Report, Clay County Utility Auth whicP.Mh will b(EDT),June 1,2023.received until 2:00 3176 Old Jennings RD The complete Solicitation package g can be obtained by visiting: Middleburg FL 32068-3907 https://clayutllity.bonfirehub.comlpa rtal/?tab=openOpportunitles. Submissions must be posted to the Clay County Utility Authority Bonfire Procurement Portal located at https://clayutility.bonfirehub.com. STATE OF FLORIDA,COUNTIES OF DUVAL AND CLAY (hard-copies will not be accepted). The Clay County Utility Authority is seeking to enter into a long-term contract with a 10-year term that is The Florida Times-Union, a dailynewspaper published in renewable every two years. The news p p first bi-annual engineering evalua- Jacksonville in Duval and Clay County, Florida;And of general tion and report shall cover the period ending September 30, 2023, circulation in Duval and Clay County; and personal knowledge of for fiscal years 2021/2022 and 2022/2023. The Bi-Annual report is the facts herein state and that the notice hereto annexed was required by the Cloy County Board of County Commissioners Bond Published in said newspapers in the issues dated or by publication Resolution of December 14,1993,for the Utility System Revenue Bonds on the newspaper's website, if authorized, on: Series 1993A and the Utility System Revenue Refunding bonds Series 1993B, which require that the 05/04/2023 "Issuer shall, from time to time, employ consulting Engineers or other professionals...to make an inspection of the System, at least and that the fees are charged legal. once every two years,and to submit 9 9 to the issuer a report with recom- Sworn to and subscribed before on 05/04/2023 mendations as to the proper mainte- nance, repair,and additions to the systems to meet anticipated service demands and an estimate of the amount of money necessary for such purposes. Copies of such reports, recommendations and estimates made as hereinabove provided shall be filled with the Issuer for inspec- 0 lion by Bondholders,If such Inspec- tion Is requested". A Pre-Submission Meeting will be held virtually on Wednesday, May 10,2023,at 11:00 A.M.(EDT)at the following location: https://meet.goto.com/286632541 All questions or concerns regarding this Solicitation must be submitted on the CCUA Bonfire Procurement portal Legal Clerl' htips:nclayuti l ity.bonfirehub.cam prior to 12:00 P.M. (EDT) on Wednesday, May 17, 2023. Late questions may be answered at the discretion of CCUA.All responses to Notary,State of I,County of Bro�lln questions will be uploaded to the Lo/' 7,5 ' Portal and Issued In Addendum on Wednesday,May 24,2023. CCUA reserves the right to change the time and date of the Pre-Submis- sion Bid Due Da and My commision expires Time, otlwaiveeformalities In any solicitation, to reject any or all Publication Cost: $143.37 submittals with or without cause, and/or to accept the submittal or Order No: 8777483 any portion thereof that,in CCUA's #of Copies: sole and absolute ludgment,will be Customer No: 759750 in the best interest CCUA. 1 5/4/2023 PO#: THIS IS NOT AN INVOICE! Please do not use this form for payment remittance. MARIAH VERHAGEN Notary Public State of Wisconsin Page 1 of 1 (Q) PRE-SUBMISSION MEETING SIGN-IN SHEET Biennial Engineering Evaluation and Report CCUA RFQ No. 22/23-A20 Date: May 10, 2023 Name Company Email/Phone Number Angelia Wilson Clay County Utility Authority awilson@clayutility.org Joe Paterniti Clay County Utility Authority jpaterniti@clayutility.org Carole Thomas McKim& Creed bizdevelopment@mckimcreed.com Amelia McQuade Ardurra Group, Inc amcquade@ardurra.com Marcy Cook Dewberry mcook@dewberry.com Kirk Drost Kimley-Horn and Associates, Inc. florida.marketing@kimley-horn.com Joe Greely Kimley-Horn and Associates, Inc. florida.marketinqakimley-horn.com Brian Icerman Jones Edmunds bicerman@jonesedmunds.com Kelly Blake Smith SUBMISSION OPENING MEETING SIGN-IN SHEET Biennial Engineering Evaluation and Report CCUA RFQ No. 22/23-A20 Date: June 1, 2023 Name Company Email/Phone Number Angelia Wilson Clay County Utility Authority awilson@clayutility.org to ��t RFQ# 2022/2023-A20 - Biennial Engineering Evaluation and Report Kimley-Horn and Associates, Inc. Scoring Summary Evaluation Group 1 -Main Evaluation Non-Disclosure Acknowledgement of Addenda Conflict of Interest Drug Free Workplace Non-Collusion Agreement for Public Entities Public Records Compliance Form Affidavit Confidential Crime Statement Compliance Materials Reviewer Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Angelia Wilson Pass Pass Pass Pass Pass Pass Pass Darrin Parker - - - - - - - Average: Pass Pass Pass Pass Pass Pass Pass 1 1 1 I I 1 1 Calculated: Pass Pass Pass Pass Pass Pass Pass Evaluation Group 2-Evaluation Committee Total Professional Staff Experience Project Approach and Work Experience and Past Plan Performance Reviewer /100 pts /35 pts /30 pts /35 pts Joseph Paterniti 84 29 20 35 Paul Steinbrecher 82 30 25 27 Average: 29.5 22.5 31 I I 1 Calculated: 83 29.5 22.5 31 Scoring Comments Acknowledgement of Addenda-Reviewer Scores Reviewer Score Reason Comments Angelia Wilson Pass Meets the requirement(s) Received i_ Conflict of Interest-Reviewer Scores Generated on Jun 26,2023 8:31 AM EDT-Angelia Wilson Page 1 of 3 Reviewer Score Reason Comments Angelia Wilson Pass Meets the requirement(s) Received Drug Free Workplace Compliance Form-Reviewer Scores Reviewer Score Reason Comments Angelia Wilson Pass Meets the requirement(s) Received Non-Collusion Affidavit-Reviewer Scores Reviewer Score Reason Comments Angelia Wilson Pass Meets the requirement(s) Received Non-Disclosure Agreement for Confidential Materials-Reviewer Scores Reviewer Score Reason Comments Angelia Wilson Pass Meets the requirement(s) Not required.Not provided. Public Entities Crime Statement-Reviewer Scores Reviewer Score Reason Comments Angelia Wilson Pass Meets the requirement(s) Received Public Records Compliance-Reviewer Scores 0 Score Angelia Wilson Pass Meets the requirement(s) Received Professional Staff Experience-Reviewer Scores Reviewer Score Reason Comments Joseph Patemiti 29 Strongly fits desired attribute(s) PIC&PM and Financial staff appeared Qualified Paul Steinbrecher 30 Strongly fits desired attribute(s) All strong team member Project Approach and Work Plan-Reviewer Scores Generated on Jun 26,2023 8:31 AM EDT-Angelia Wilson Page 2 of 3 I ,:`,6t Reviewer Score Reason Comments Joseph Patemiti 20 High level of detail in response extensive approach Paul Steinbrecher 25 High level of detail in response Good workplan Experience and Past Performance-Reviewer Scores Joseph Patemiti 35 Strongly fits desired attribute(s) Projects show firm's level of experience Paul Steinbrecher 27 Strongly fits desired attribute(s) 3 good and similar projects t0 Generated on Jun 26,2023 8:31 AM EDT-Angelia Wilson Page 3 of 3