HomeMy WebLinkAboutRegular Agenda - 8/1/2023 Clay County Utility Authority
Regular Meeting -Board Room
August 1, 2023 —2:00 P.M.
3176 Old Jennings Road, Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance Hodges
3. Roll Call—Loudermilk
4. Election of Vice-Chairman
a. Election of Vice-Chairman for the remaining 2022/2023 Fiscal Year
5. Approval of Minutes—Davis
a. Board of Supervisors Joint Audit/Finance &Personnel Meeting, July 18, 2023
b. Board of Supervisors Regular Meeting, July 18, 2023
6. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Corrected pages from Board of Supervisors meeting, July 18, 2023 - Warrants totaling
$6,158,45g.86
Warrants totaling $4,465,641.18
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization—None
3 Sole Source Designation
a. Request to grant sole source status to FUSUS, LLC for the purchase of the Real-Time
Intelligence Ecosystem
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 6 to Continuing Services Contract RFQu
2020/2021-A17 with Brooks Building Solutions, Inc. for the Administration Building
HVAC Installation&Repair
b. Proposed Supplemental Agreement No. 1 with Kimley Horn & Associates, Inc. to the
Biennial Engineering Evaluation and Report Agreement for preparation of the
2022/2023 Biennial Engineering Evaluation and Report
c. Proposed Amendment No. 1 to Supplemental Agreement No. 8 with CDM Smith,
Inc. to the Civil and Environmental Engineering Professional Services, Agreement
2018/2019 RFQ No. 3 to provide additional design and permitting services associated
with the implementation of a site stormwater management system at the Spencer's
Water Treatment Plant
d. Proposed Amendment No. 1 to Supplemental Agreement No. 6 for Professional
Engineering Services Agreement 18/19 No 3 with Carollo Engineers, Inc. to Provide
Construction Administration, Startup Services, and Public Engagement Support for
the Potable Reuse Pilot Project
c. Approval of Financing Requests—None
d. Approval of Contract Usage -None
Clay County Utility Authority Board of Supervisors
Agenda—August 1, 2023
Page Two
6. Approval of Consent Agenda Items—Davis (continued)
e. Approval of Developer Agreements, Warranty Deeds & Easements
(1) Developer Agreement CU22/23-12—Branan Field Townhomes West—46 Townhomes (D.R.
Horton, Inc. — Jacksonville) — 46 ERC's water, 46 ERC's wastewater, 22 ERC's reclaimed,
46 ERC's AWS, 46 ERC's SJRWMD, 46 ERC's debt service - $229,291.16 (deferred
amount$186,092.08)
(2) Developer Agreement KU22/23-54 — Wastewater Service to 970 Floyd Street (Peter and
Haley Paratore) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$8,271.39
(3) Developer Agreement KU22/23-55 — Wastewater Service to 585 Creighton Road (Robert &
Heather Kuchler) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$6,000.65 (financed amount$5,698.65)
(4) Developer Agreement KU22/23-56 — Water & Wastewater Service to 1056 & 1068 Clay
Street(A&M Home Builders, LLC)—2 ERC's water, 2 ERC's wastewater, 2 ERC's AWS, 2
ERC's SJRWMD, 2 ERC's environmental impact, 2 ERC's debt service - $17,771.76
(5) Developer Agreement KU22/23-57 — Water & Wastewater Service to 1047 Fleming Street
(A&M Home Builders, LLC) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC
SJRWMD, 1 ERC environmental impact, 1 ERC debt service - $15,967.58
7. Customer Account Adjustments—None
8. Executive Director's Business—Johnston
a. Tentative Budget for Fiscal Year 2023/2024
b. ERP Project Update and Bill Redesign Presentation
c. Recommended- Selection of the Geotechnical Engineering and Testing Professional Services
RFQ NO. 2022/2023-A21
d. Proposed Professional Service Agreement with PACE Analytical Services, LLC for Laboratory
and Analytical Services
e. Request for consideration and approval for the Clay County Utility Authority to purchase an
easement from Brannan Mill Plantation Homeowner's Association for access in conjunction with
the construction of a CCUA north campus driveway
f. Other
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Davis
14. For Informational Purposes Only
a. BCR Price Escalation letter dated July 25, 2023
b. Customer Com Dliment
c. Change Order No. 1 to Governor's Park Preliminary Civil Work Project with Petticoat Schmitt
Civil Contractors, Inc.
All items contained in No. 4 through No. 8 are subject to Board action