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Home My WebLink AboutCA 2. SA No. 6 Brooks HVAC Repair EXECUTIVE SUMMARY AGENDA ITEM: Proposed Supplemental Agreement No. 6 to Continuing Services Contract RFQu 2020/2021-A17 with Brooks Building Solutions,Inc. (Brooks) for the Administration Building HVAC Installation & Repair CCUA Project No. 4020-005 Date: July 27, 2023 BACKGROUND: The three (3) ton split system is the primary HVAC for the Server Room and the RTU No. 2 is a rooftop package unit providing limited HVAC in the Administration Building. This unit has suffered a compressor failure. Due to the age of the unit and obsolete freon (R-21), that unit requires replacement. Staff engaged Brooks under the Continuing Services Contract for Electrical Troubleshooting, Repair, and Installation RFQu 2020/2021-A17. Brooks developed the attached scope and fee recommending replacement of the unit with a current model that utilizes R-410 for cooling and an evaporator coil replacement for RTU No. 2. Both HVAC replacements will require the use of a crane. ca -0 BUDGET: a) Staff did not budget for these repairs. We intend on transferring the $21,945.25 from the Facilities ° Departmental Capital Budget. c L y RECOMMENDATION: Ce Staff respectfully requests Board of Supervisors' approval of the attached Supplemental Agreement No. 6 to the Continuing Services Contract RFQu 2020/2021-A17 with Brooks Building Solutions, Inc., for the Administration Building HVAC Installation & Repair. Staff also requests the Board of Supervisors' approval of deductive change orders and owner direct purchase orders for the express purpose of saving sales taxes on major materials and equipment, as authorized by the Executive Director, or his designee. ATTACHMENTS: Supplemental Agreement No. 6 Scope of Work and Fee Proposal dated July 11, 2023 //JM(Author) //AB//AW/DM(Review) //JM(Final) Supplemental Agreement No. 6 to Continuing Services Contract RFQu 2020/2021-A17 with Brooks Building Solutions for the Administration Building HVAC Installation& Repair CCUA Project No. 4020-005 Contractor: Brooks Building Solutions, Inc. Owner: Clay County 4501 Beverly Avenue Utility Authority Jacksonville, Florida 32210 Date: August 1, 2023 Item Description of Services Contractor's quote dated July 11, 2023 Replace (1) 3-ton heat pump split system $13,997.00 RTU#2 Repairs - Evaporator Coil Replacement $7,948.25 Total Lump Sum Price Not to Exceed Without Prior Authorization $21,945.25 The Contract time shall commence on the needed date. This document, along with the attached scope and fee proposal dated July 11, 2023, shall become an amendment to the existing Agreement for Electrical Troubleshooting, Repair, and Installation RFQu 2020/2021-A17 dated October 19, 2021. All provisions, terms and conditions of the existing Agreement will apply to this Supplemental Agreement. Accepted by: Date: Contractor: H. Neff Jenkins President Brooks Building Solutions, Inc. Accepted by: Date: Owner: Jeremy Johnston, P.E., MBA, Executive Director Clay County Utility Authority PROPOSAL 22-7-11-208CC Clay County Utilities Jim Moore Split System Replacement & RTU#2 Repairs July 24, 2023 We propose to furnish the following equipment and services for the above referenced project. Upon approval of Customer's credit check,Brooks Building Solutions(BBS)will invoice 50% of the project amount for material purchase and mobilization. The project will not commence until the payment of the 50% invoice has been deposited by BBS. Brooks Building Solutions standard TERMS AND CONDITIONS apply to this proposal and price quotation. Split System project scope - Replace (1) 3-ton heat pump split system. The new unit will be Goodman Brand. Included scope of work typical for split system: • Lock out/tag out circuit to existing qty. (1) 3-ton heat pump outdoor unit(CU-1)and qty. (1) 3-ton air handler(AHU-1) • Disconnect low voltage and high voltage wiring to existing qty. (1) 3-ton heat pump outdoor unit(CU-1) and qty. (1) 3-ton air handler(AHU-1)and hold wiring and conduit in reserve for reuse. • Recover refrigerant charge from refrigeration circuits into authorized recovery cylinder and deliver to authorized recycling center. • Disconnect refrigeration piping to existing qty. (1) 3-ton heat pump outdoor unit(CU-1)and qty. (1) 3- ton air handler(AHU-1) (refrigerant piping to remain for reuse). • Flush existing refrigeration piping in preparation of new R-410 application. • Disconnect PVC Schedule 40 condensate piping to existing qty. (1) 3-ton air handler(AHU-1) and hold in reserve for reuse. • Unfasten and disconnect all mounting hardware to existing qty. (1) 3-ton heat pump outdoor unit(CU-1) and Qty. (1) 3-ton air handler(AHU-1) • Disconnect duct work to existing qty. (1)3-ton air handler(AHU-1) • Remove existing qty. (1)3-ton air handler(AHU-1)from existing duct plenum,remove from site and dispose of legally. • Hoist existing qty. (1)3-ton heat pump outdoor unit(CU-1) from equipment pad,remove from site, and dispose of legally. • Provide qty. (1) 3-ton Goodman heat pump outdoor unit(CU-1) and qty. (1) 3-ton Goodman air handler (AHU-1)with electric heater. • Bring qty. (1) 3-ton Goodman air handler(AHU-1)with electric heater into mechanical mezzanine and set-in place on existing duct plenum and fasten. • Hoist qty. (1) 3-ton Goodman heat pump outdoor unit(CU-1)and set-in place on existing equipment pad and fasten. • Using electrical held in reserve for reuse connect electrical to qty. (1) 3-ton Goodman heat pump outdoor unit(CU-1) and qty. (1)3-ton Goodman air handler(AHU-1)with electric heater. to existing disconnect switches. • Provide and install all necessary sheet metal duct transitions to connect new qty. (1) 3-ton Goodman heat pump outdoor unit(CU-1)and qty. (1)3-ton Goodman air handler(AHU-1)with electric heater to existing duct. • Provide and install all necessary new copper pipes,fittings,and hardware,to connect between qty. (1) 3- ton Goodman heat pump outdoor unit(CU-1)and qty. (1) 3-ton Goodman air handler(AHU-1)with electric heater. • Make all solder joint connections with 13% silver solder. • Evacuate and leak check all new piping connections. • Insulate all new suction lines with 1/2"Armaflex insulation. • Provide and install the necessary schedule 40 PVC pipe and fittings to connect existing condensate to new qty. (1) 3-ton Goodman air handler(AHU-1)with electric heater. • Remove lock out/tag out and restore power to unit. • Charge systems with virgin R-410a refrigerant • Perform equipment start system and complete recommended factory startup procedures of new equipment,check operation, and make initial adjustments. • Work will require a crane lift to get the condenser to the roof. (Included in total price) RTU#2 Repair project scope: • Mobilize material to site. • Lock out tag out circuit to ensure safety to the technician. • Provide labor and material to remove the existing refrigerant. • Provide labor and material to demo defective coil. • Provide labor and material to install new coil. • Provide labor and material to evacuate the circuit and check for any leaks. • Provide labor and material to charge unit with new refrigerant per the data plate. • Provide labor and material to start unit up and adjust refrigerant charge as necessary. Exclusions and Conditions: • This proposal includes only the items listed on the scope of work, all work deemed necessary but is not included in this original scope of work will be considered extra and will be invoiced to the customer by BBS and at the standard BBS customer service rates. • Work beyond the original scope of work is not included and will commence only after the customers have expressed consent. • Does not include work on life safety or fire protection systems or devices of any kind. • Reusing existing temperature control and wiring • Reusing existing refrigeration piping. • Reusing existing high voltage wiring and circuit protection. • Temporary cooling or utilities are not included. Split System Replacement $13,997.00 RTU#2 Repairs $7,948.25 Total: $21,945.25 • This proposal is only valid for Fifteen(15)days from the date of issue. • Full freight is allowed, and all applicable taxes are included. TERMS AND CONDITIONS This agreement is subject to the TERMS AND CONDITIONS included in this Proposal. Brooks Building Solutions Clay County Utilities Date: 7/24/2023 Date: