HomeMy WebLinkAboutRegular Agenda - 8/15/2023 Clay County Utility Authority—Regular Meeting
August 15, 2023 —2:00 P.M.
Board Room—Clay County Utility Authority
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Gardella
3. Roll Call—Loudermilk
4. Employee Recognition
a. Amy Levita- 5 years
5. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting,August 1, 2023
6. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$6,080,224.60
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases-None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation
a. Gilson Engineering Sales, Inc. for the purchase of the EchoSmart Interface Level
Analyzers
b. Avanti Company for the purchase of McCrometer Municipal Water Meter Products
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts -None
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 14 with Jones Edmunds & Associates, Inc. to the
Professional Services Agreement 2018/2019 RFQ No. 3 to prepare construction
documents, permitting and bidding assistance, and services during construction for
implementation of the Clay County Utility Authority Ray Avery Administrative Complex
North Campus Driveway
b. Amendment No. 1 to Supplemental Agreement No. 6 with Jacobs Engineering Group,
Inc. for Civil and Environmental Engineering Professional Services Agreement
2018/2019 RFQ No. 3 to provide Professional Services for the North Middleburg 12-inch
Water Main Extension
c. Amendment No. 1 to Supplemental Agreement No. 11 with Jacobs Engineering Group,
Inc. for Civil and Environmental Engineering Professional Services Agreement
2018/2019 RFQ No. 3 to provide Professional Services for the Swimming Pen Water
Main Interconnect
d. Access Approval Agreement Between Governors Park Holdings and CCUA: Peters
Creek Water Reclamation Facility Pipeline — Gopher Tortoise Mitigation, Land Clearing
and Temporary Storage
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
Clay County Utility Authority Board of Supervisors
Agenda—August 15, 2023
Page Two
6. Approval of Consent Agenda Items—Davis (continued)
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement KH22/23-15 — Keystone Heights RV Resort, Phase 4A — Additional
150 RV Lots — 1177 SE Keystone Ave (Keystone Heights RV Resort, LLC) — 30 ERC's
water, 30 ERC's wastewater, 30 ERC's AWS, 30 ERC's environmental impact, 30 ERC's
debt service, 30 ERC's SJRWMD - $139,076.90
(2) Developer Agreement MU22/23-25 — Granary Park Subdivision, Phase III — 254 Single
Family Lots (Sandridge Land Developers, LLC) —254 ERC's water, 254 ERC's wastewater,
254 ERC's reclaimed, 254 ERC's AWS, 254 ERC's debt service - $1,297,452.05 (deferred
amount$1,103,751.92)
(3) Grant of Easement—2805 Ravines Road—Grantor—Karen Soria
(4) Grant of Easement — 7422 Hallman Road — Grantor — Dale Curtis Frazier and Judith Ann
Frazier
(5) Grant of Easement—FCE Storage— 1661 Blanding Blvd—Grantor—Middleburg SS, LLC
7. Customer Account Adjustments—None
8. Executive Director's Business—Johnston
a. Review of Revisions to the proposed Lake Asbury Master Planning Area (LAMPA) Trunk Main
Capital Cost Recovery Policy and associated Engineering Report
b. Interlocal Agreement with Shadowlawn CDD and Cathedral Oaks West and CR 218 Water,
Sewer, and Reuse Trunk Main Cost Recovery Agreement
c. Other
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comment
12. Supervisor Comments
13. Adjourn—Davis
14. For Informational Purposes Only
a. Change Order No. 2 to Governor's Park Preliminary Civil Work Project with Petticoat Schmitt Civil
Contractors, Inc
b. ERC Summary
c. Conserving Clay Leak Detection Results
d. New Meter Installation Report
e. Non-Revenue Producing Accounts Report
All items contained in No. 5 through No. 9 are subject to Board action