HomeMy WebLinkAboutRegular Agenda - 9/19/2023 Clay County Utility Authority—Regular Meeting
September 19, 2023—2:00 P.M.
Board Room—Clay County Utility Authority
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—McNees
3. Roll Call—Loudermilk
4. Employee Recognition—Johnston
a. Matt King - 20 years
b. Randy Green— 15 years
5. Board of Supervisors Appreciation—Johnston
a. Anna Lebesch—2021-2023
b. Daniel Hodges—2020-2023
c. Wendell Davis—2017-2023
6. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting, September 5, 2023
b. Public Rate Hearing, September 12, 2023
c. LAMPA Rate Hearing, September 12, 2023
7. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$7,526,816.96
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
2 Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts -None
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 14 to the Civil and Environmental Engineering
Professional Services Agreement 2018/2019 RFQ No. 3 for Jones Edmunds &
Associates, Inc., to provide Engineering Analysis, Design, Permitting, and Services
During Construction for Construction of a Second Entrance to the Mid-Clay WWTF
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement KH22/23-16 — Wastewater Service to 325 SW Magnolia Avenue
(John and Denise Story) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt
service - $6,904.53
(2) Developer Agreement KU22/23-60 — Wastewater Service to 266 Old Jennings Road (Barry
Dean)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service- $8,841.49
(3) Developer Agreement KU22/23-61 — Wastewater Service to 1790 Lakeshore Drive North
(Jose & Sharyn Gonzalez) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt
service - $7,359.13
Clay County Utility Authority Board of Supervisors
Agenda—September 19, 2023
Page Two
7. Approval of Consent Agenda Items—Davis (continued)
4 Grant of Easement— 1047 Fleming Street—Grantor—A&M Home Builders LLC
5 Grant of Easement— 1056& 1068 Clay Street—Grantor—A&M Home Builders,LLC
6 Quit Claim Deed — Granary Park Phase 2A Lift Station — Grantor — Sandridge Land
Developers, LLC
(7) Quit Cfaim Deed—Double Branch Lift Station—Grantor—Pulte Home Company, LLC
8 Quit Claim Deed — Cross Creek Unit 2B-2 Lift Station — Grantor — D.R. Horton, Inc. -
Jacksonville
8. Customer Account Adjustments—None
9. Business discussed at committee meetings—Lebesch
a. Personnel Committee Meeting regarding the Executive Director's Evaluation for 2022/2023 Fiscal Year
on September 19,2023,at 1:00 P.M.
10. Executive Director's Business—Johnston
a. July 2023 Financial Packet
b. Proposed Final Approval of Fiscal Year 2023/2024 Budget
c. Construction and Inspection Quarterly Progress Report
d. Interlocal Agreement with Clay County for the Itersection Improvements and Associated Utility
Work at County Road 220 and Henley Road
e. Supervisory Control and Data Acquisition—SCADA Presentation
f. Ratify Town of Jennings Mutual Aid Agreement for Hurricane Idalia
g. Proposed Professional Services Agreement with the Dalton Agency for customer messaging
support related to the Enterprise Resource Platform (ERP)transition
h. Other
11. Legal Counsel Business—Williams
a. Action on proposed Resolution No. 2022/2023-08- Lake Asbury Master Plan Area Trunk Main
Capital Recovery Policy
b. A proval of Annual Private Attorney Services Agreements
1 First Amendment FY2022/2023 —Bachara Construction Law Group, P.A.
2 Butler Snow LLP
3 Glenn A. Taylor Professional Association
4 Grady H. William, Jr.,LL.M.,Attorneys at Law,P.A.
5 Ludwig Hulsey, P.A.
6 Sundstrom&Mindlin, LLP
c. ther
12. Old Business/New Business
13. Public Comment
14. Supervisor Comments
15. Adjourn—Davis
16. For Informational Purposes Only
a. The Pipeline—September 2023
b. BOS Email
c. ERC Summary
d. Conserving Cay—Leak Detection Results
e. New Meter Installation Report
f. Non-Revenue Producing Accounts
g. Change Order No. 1 for CCUA Bid No. 21/22-A23 Potable Reuse Demonstration Facility
All items contained in No. 6 through No. 11 are subject to Board action