HomeMy WebLinkAboutRegular Agenda - 1/17/2023 Clay County Utility Authority—Regular Meeting
January 17, 2023—2:00 P.M.
Board Room—Clay County Utility Authority
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Davis
2. Invocation and Pledge of Allegiance—Davis
3. Roll Call—Loudermilk
4. Employee Recognition
a. Billy Walker-25 years
b. Mike Chapman— 10 years
c. Lauren Shupe—5 years
d. Dennis Ragosta—Acceptance into the Leadership Clay Program
5. Approval of Minutes—Davis
a. Board of Supervisors Regular Meeting, January 3,2023
6. Approval of Consent Agenda Items—Davis
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$3,493,235.33
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
(2) Request for Asset Disposal Authorization-None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts -None
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 1 with Soliant Consulting, Inc. to provide Data
Migration Services
c. Approval of Financing Requests
(1) Financing request for Mr. & Mrs. Cates Wastewater Connection at 235 Whispering Woods
Drive
d. Approval of Contract Usage
(1) Sourcewell Contract No. 091520-MCF Forklifts
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement CU22/23-4 — Water & Wastewater Service — 2723 Greenwood Lane
(Rosa I. Gomez Valle)— 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1
ERC environmental impact, IERC debt service - $7,680.70 (financed)
(2) Developer Agreement KH22/23-4 — Popeye's Restaurant — 100 Green Way (DD&L
Associates II, LLC) —2.5 ERC's water, 1.5 ERC's wastewater, 2.5 ERC's AWS, 2.5 ERC's
SJRWMD, 1.5 ERC's environmental impact, 1.5 ERC's debt service - $11,217.62
Clay County Utility Authority Board of Supervisors
Agenda—January 17, 2023
Page Two
6. Approval of Consent Agenda Items—Davis (continued)
(3) Developer Agreement KU22/23-23 —Wastewater Service to 1711 Landward Lane (Julie Ann
& Benjamin Walker and Donna & Levi Bleam) — 1 ERC wastewater, 1 ERC environmental
impact, 1 ERC debt service - $16,193.55
(4) Developer Agreement SS22/23-3 —Wilford Preserve Phase 4— 148 Single Family Lots (DFC
Wilford 4, LLC) — 148 ERC's water, 148 ERC's wastewater, 148 ERC's reclaimed, 148
ERC's AWS, 148 ERC's SJRWMD, 148 ERC's debt service - $672,812.04 ($643,131.04
deferred)
(5) Grant of Easement— 145 Suzanne Ave—Grantor—John Fagan
(6) Grant of Easement—6021 West Shores Road—Grantor— S. David Allen as Trustee of the S.
David Allen Revocable Trust
(7) Grant of Easement—Russell Road Offsite Infrastructure—Grantor—Good Tidings Trust, Inc.
(8) Grant of Easement— Russell Road Offsite Infrastructure — Grantor - Luke R. & Susanna L.
Stephens
7. Customer Account Adjustments—None
8. Business discussed at Committee Meetings—Hodges -Audit/Finance Committee Meeting- 1:00 P.M
9. Executive Director's Business—Johnston
a. Proposed Clay County Utility Resolution No. 2022/2023-04
b. Proposed Enterprise Resource Platform Planning, Integration, and Implementation Professional
Service Agreement with Collaborative Solutions, Inc.
c. Proposed Master Subscription Agreement with SpryPoint Services, Inc.
d. Proposed Enterprise Resource Platform Main Subscription Agreement with Workday, Inc.
e. Proposed Professional Service Agreement with Advanced Environmental Laboratories, Inc for
Laboratory and Analytical Services
f. Proposed Supplemental Agreement No. 9 with CDM Smith, Inc for the Civil and Environmental
Engineering Professional Service Agreement 2018/2019 RFQ No. 3 to provide Radio Network High-
Level Architecture Review
g. Request for approval of the two-year Precinct Lease Agreement to allow the Supervisor of Elections
office to use the Clay County Utility Authority's Board Room as a polling place for public elections
h. Request for approval of the Purchase Agreement and Authorization to proceed with the purchase and
closing of the Property at 338 Lido Place to accommodate future improvements at the Meadowbrook
Water Treatment Plant and Lift Station#9
i. Other
10. Legal Counsel Business—Williams
a. Other
11. Old Business/New Business
12. Public Comment
13. Supervisor Comments
14. Adjourn—Davis
15. For Informational Purposes Only
a. 2022-2023 Board of Supervisors Tour Itinerary
b. Board of Supervisors Contact Form, January 6, 2023
c. Board of Supervisors Contact Form"Well Done" Thank you, January 10, 2023
d. Automotive Parts Antitrust Litigation Settlement
e. Quarterly Claims & Liabilities Report 1st Qtr. FY 22/23
Clay County Utility Authority Board of Supervisors
Agenda—January 17, 2023
Page Three
15. For Informational Purposes Only (continued)
f. Amendment 2 to the St. Johns River Water Management District Doctor's Lake Septic to Sewer
Cost Share Agreement Number 35200 for an Extension to the Agreement
g. Amendment 2 to the St. Johns River Water Management District Saratoga Springs Reclaimed
Pumping Facility Cost Share Agreement Number 35865 for an Extension to the Agreement
h. Construction and Engineering Report
i. ERC Summary
j. New Meter Installation Report
k. Non-Revenue Producing Accounts
1. The Pipeline Newsletter January 2023
m. Customer Service &Field Service Email
All items contained in No. 5 through No. 10 are subject to Board action