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Home My WebLink AboutEDB SCADA CDM SA 9 EXECUTIVE SUMMARY AGENDA ITEM: Proposed Supplemental Agreement No. 9 with CDM Smith, Inc. (CDM) for the Civil and Environmental Engineering Professional Service Agreement 2018/2019 RFQ No. 3 to provide Radio Network High-Level Architecture Review Date: January 12, 2023 BACKGROUND: The SCADA Master Plan with CDM was approved at the September 6, 2022, meeting. The plan will serve as a roadmap for projects that will facilitate the successful expansion, upgrade, and implementation of a SCADA system. CDM recommends communication from remote sites to the Central Control Room at the CCUA Administrative Building. The scope of services will include the evaluation of potential es ccommunications methods, for efficiency, capability, and cost for the consideration of the SCADA co a Master Planning Team. Due to the geographic expanse of CCUA facilities, it is neither feasible .2 nor cost effective to use landlines or fiber optic lines to bring information back to the central c z operations control room. This project will evaluate radio and cellular options and recommend the ce most feasible and cost-effective options for these remote sites. BUDGET: The budget for this project was approved in the FY 2022/2023 Capital Improvement Program. Staff considers the fee of$48,500 reasonable and competitive for the scope of services provided. RECOMMENDATION: Staff respectfully recommends the Board of Supervisors approval of the Supplemental Agreement No. 9 with CDM Smith, Inc., to provide Radio Network High-Level Architecture Review. ATTACHMENTS: Supplemental Agreement No. 9 CDM Smith, Inc., Proposal dated January 4, 2023 //JM(Author) //AB,DM(Review) //DM(Final) Supplemental Agreement No. 9 to Professional Engineering Services Agreement 18/19 No. 3 to provide Professional Engineering Services for the Radio Network High-Level Architecture Review Engineer: Shayne Wood, P.E. Owner: Clay County Utility Authority CDM Smith, Inc. 4651 Salisbury Road, Suite 420 Jacksonville, FL 32256 Date: January 17, 2023 Item: Description of Services: Provide professional engineering services as requested and identified in the attached scope of services and fee proposal. Task 1 Site Visits Task 2 Radio Survey Report Task 3 Project Management and Quality Control Total Lump Sum Price Not to Exceed Without Prior Authorization $48,500 The Contract time shall commence on January 17, 2023. This document, along with the Scope and Fee Proposal, shall become an amendment to the Professional Engineering Services Agreement and all provisions of the Agreement will apply hereto. Accepted by: Date: Engineer: Shayne Wood, P.E. CDM Smith, Inc. Accepted by: Date: Owner: Jeremy D. Johnston, P.E., MBA, Executive Director Clay County Utility Authority CLAY COUNTY UTILITY AUTHORITY CIVIL AND ENVIRONMENTAL CONTINUING SERVICES RFQ 18/19 NO.3 JANUARY 4, 2023 SUPPLEMENTAL AGREEMENT NO. 9 RADIO NETWORK HIGH-LEVEL ARCHITECTURE REVIEW This Authorization, when executed, shall be incorporated in, and become part of the Agreement for Professional Services between Clay County Utility Authority(AUTHORITY), and CDM Smith Inc. (CONSULTANT), dated May 28, 2019, hereafter referred to as the Contract. BACKGROUND AUTHORITY is developing a SCADA Master Plan. A portion of the Master Plan will recommend communications from remote sites to the Central Control Room at the AUTHORITY Administrative Building. This Supplemental Agreement will evaluate potential communications methods, for efficiency, capability, and cost for the consideration of the SCADA Master Planning Team (Project). SCOPE OF SERVICES The following tasks describe the scope of services. to TASK 1SITE VISITS CONSULTANT will conduct site visits over a one-week period (up to 5 days)to review internal network connections, evaluate antenna or pole site locations, and estimate data throughput requirements. The following sites will be included in the site visits: ■ Wastewater Treatment Plants: Miller Street, Fleming Island Regional, Ridaught Landing, Mid-Clay, Spencer's, Keystone Heights, Peter's Creek ■ Water Treatment Plants: Meadowbrook(plant and remote well), Fleming Oaks, Greenwood, Ravines, Peter's Creek, Oakleaf Plantation ■ Lift Stations: Lucy Branch WTP, Hollycrest, Pine Island, Meadowbrook 1, Fleming Oak TASK 2 RADIO SURVEY REPORT CONSULTANT will develop a Radio Survey Report that will outline the potential architecture of the radio network at a high-level, including local network and radio aspects. The report will identify and list areas that will require additional detailed design efforts (e.g. sites requiring a new antenna tower, sites that could be covered by a local area network designed/deployed at another site, etc.) and will provide suggested options for the new architecture. CONSULTANT will review the draft report with the AUTHORITY at an in-person meeting. A final report will be submitted incorporating AUTHORITY's review comments. TASK 3 PROJECT MANAGEMENT AND QUALITY CONTROL Activities performed under this task consist of those general functions required to maintain the project on schedule, within budget, and that the quality of the work products defined within this scope is consistent with CONSULTANT's standards and the AUTHORITY's requirements. Specific activities included are identified below: Subtask 3.1 -Project Management CONSULTANT will provide project management to administer the production of work in accordance with the Authorization scope, budget, and schedule.This task also includes internal monthly project status review and periodic internal team progress meetings. Subtask 3.2-Quality Management System (QMS)Activities and Technical Review CONSULTANT will conduct the Project in compliance with its QMS requirements. The CONSULTANT's QMS requires appropriate quality assurance (QA) and quality control (QC) activities for each type and phase of project. CONSULTANT will conduct QA/QC activities as appropriate throughout the execution of the Project including initial project quality management planning, senior technical reviews, and intra- and inter-discipline quality review checking. DELIVERABLES Task Description Format Task 2 Draft Radio Survey Report *.pdf to Task 2 Final Radio Survey Report *.pdf ASSUMPTIONS 1. AUTHORITY will provide access to all sites listed in Task 1 for assessment 2. AUTHORITY will provide authorized personnel to escort CONSULTANT while onsite 3. Up to 5 days of site assessment have been budgeted 4. One comment/revision has been budgeted for the Radio Survey Report TIME OF COMPLETION/SCHEDULE It is anticipated that the Project will take 8 weeks to complete, starting within two weeks of receipt of a formal notice to proceed (NTP). The estimated schedule by task is shown below. Task Name Duration Task 1 Site Visits 4 Weeks Task 2 Radio Survey Report 4 weeks COMPENSATION AND PAYMENT CONSULTANT will complete the work described in in this Supplemental Agreement on a time and materials basis not to exceed $48,500 as shown in Exhibit A. Invoices will be submitted monthly based on the percent complete. For invoice purposes only, the value of each task is as shown in Table 1. Table 1 Task Value for Invoice Purpose Only Task Description Value 1 Site Visits $30,000 2 Radio Survey Report $15,000 3 Project Management and Quality Control $3,500 Total Lump Sum Amount (including ODCs) = $48,500 EXHIBIT A CONTRACT FEE SUMMARY CLAY COUNTY UTILITY AUTHORITY CIVIL AND ENVIRONMENTAL CONTINUING SERVICES Project Proposal Number RADIO NETWORK HIGH-LEVEL ARCHITECTURE REVIEW RFQ 18/19 NO.3 Name of Consultant Date of Proposal CDM Smith Inc. 1/4/2023 Labor Costs Hourly Estimated Billing Rate Hours TOTAL Engineer Grade 10/Expert 255.00 $ - Engineer Grade 9/Senior Professional 245.00 4 $ 980.00 Engineer Grade 8/Senior PM 215.00 10 $ 2,150.00 Engineer Grade 7/Senior Engineer 184.00 8 $ 1,472.00 Engineer Grade 5/6/Professional Engineer 153.00 $ - Eingineer Grade 3/4/Engineer 138.00 12 $ 1,656.00 Engineer Grade 2 123.00 $ - Engineer Grade 1 92.00 $ - Senior Tech Support 123.00 $ - Staff Technician 107.00 $ - Senior Field Tech 114.00 $ - Staff Field Tech 83.00 $ - Contract Administrator 123.00 16 $ 1,968.00 Document Control Specialist 101.00 6 $ 606.00 Administrative 86.00 10 $ 860.00 LABOR SUB-TOTAL 66 $ 9.692.00 DIRECT COSTS Transportation,Per Diem and Equipment Presentation Boards Reproduction MISCELLANEOUS DIRECT COSTS SUB-TOTAL $ 166.00 SUBCONTRACTS SUB-CONTRACT SUB-TOTAL $ 38,642.00 TOTAL AMOUNT OF CONTRACT $ 48,500.00